II.1)
Scope of the procurement
Digital Inbound and Outbound Mail Services
Reference number:
Digital Mail Services
64216120
-
Electronic mail services
Services
II.1.4)
Short description
Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services.
The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract.
The contract is expected to be for an initial term of 3 years with 2 options to extend by a further year each (3 + 1 + 1). The estimated contract value over the maximum term is £6,120,000 (inclusive of VAT).
II.1.5)
Estimated total value
Value excluding VAT: 6120000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
22000000
-
Printed matter and related products
30131000
-
Mailroom equipment
30131500
-
Mail opening machines
30131600
-
Mail sealing machines
30132100
-
Mail-sorting equipment
30133000
-
Mailing equipment
30133100
-
Bulk-mailing equipment
48000000
-
Software package and information systems
48223000
-
Electronic mail software package
60160000
-
Mail transport by road
64000000
-
Postal and telecommunications services
64110000
-
Postal services
64121100
-
Mail delivery services
72212223
-
Electronic mail software development services
72412000
-
Electronic mail service provider
79571000
-
Mailing services
79811000
-
Digital printing services
79824000
-
Printing and distribution services
79999100
-
Scanning services
II.2.3)
Place of performance
NUTS code:
UKI45 -
Lambeth
II.2.4)
Description of the procurement
Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services.
The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract.
The Council seek to procure a solution that will deliver the following outcomes:
• Digital and physical (hybrid) inbound post solutions including digital sortation
• Integrate with Council applications aligned with legislative and Council processes e.g., Electoral Sservices, Registrars etc.
• Administer and manage Royal Mail services such as PO boxes, redirections, and licenses for the Council
• Digital and physical outbound post solutions including registered, recorded, and special deliveries, large mail outs, options for brochures and inserts.
• To provide full audit and management information, including a live dashboard
• To have a clear and transparent cost and process for request for changes
• Delivery of the Contract to time, specification, and budget
• Governance and regular contract meetings
• A commitment to the delivery of financial savings through contract innovations and mutually beneficial cost saving initiatives including QR and barcoding innovation
• Contribute to the Councils Responsible Procurement/Social Value Priorities
The contract is expected to be for an initial term of 3 years with 2 options to extend by further year each (3 + 1 + 1). The estimated contract value over the maximum term is £6,120,000 (inclusive of VAT).
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 6120000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council’s discretion.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council’s discretion.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no