Contract notice

Information

Published

Date of dispatch of this notice: 09/09/2020

Expire date: 12/10/2020

External Reference: 2020-516793

TED Reference: 2020/S 178-431092

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

London Borough of Lambeth
n/a
Town Hall, Brixton Hill
London
SW2 1RW
UK
Contact person: Sophie Eveso
Telephone: +44 2079261916
Internet address(es):
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34349&B=LBLAMBETH
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

LAMBETH COUNTRY SHOW (2021 – 2024) VARIOUS SERVICES
Reference number:  41130
II.1.2)

Main CPV code

79953000  -  Festival organisation services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The annual summer Lambeth Country Show held on Brockwell Park is the largest of its kind in South East England, attracting 100,000+ people over 2 days in July. For the delivery of the Lambeth Country Show over the next 3 years, the London Borough of Lambeth and EventLambeth are seeking to engage suitably qualified and experienced contractors who are able to provide the highest standards and provide evidence of having delivered similar services successfully. This procurement is divided into 8 Lots for the following services: Marquees and Temporary structures, Temporary Fencing and Barriers, Sanitary Facilities, Traffic Management Services, Power Generation and Distribution, Waste Management Services, Staging, Front of House and Assisted Viewing Platforms and Professional Audio, Lighting and Loudspeaker Systems. Single supplier contracts for each individual Lot will be established. Tender documents at:
https://uk.eu-supply.com/app/rfq/edittransaction.asp?PID=34349&LID=&TID=41130
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  one lot only
II.2)

Description

II.2.1)

Title

Marquees and Temporary structures
Lot No:  1
II.2.2)

Additional CPV code(s)

79952000  -  Event services
79953000  -  Festival organisation services
45450000  -  Other building completion work
45212170  -  Entertainment building construction work
44212320  -  Miscellaneous structures
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Marquees and Temporary Structures The purpose of the marquee structures is for use as markets, venues and offices during the build, break and live event days of the annual Lambeth Country Show.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Temporary Fencing and Barriers
Lot No:  2
II.2.2)

Additional CPV code(s)

79952000  -  Event services
79953000  -  Festival organisation services
34928100  -  Crash barriers
34928300  -  Safety barriers
34928310  -  Safety fencing
45342000  -  Erection of fencing
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Temporary Fencing and Barriers, for its events delivery programme. The Temporary Fencing and Barriers will be used for perimeter fencing, crowd control, arena sectioning and back of house management during the build, break and live event days of the annual Lambeth Country Show.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Sanitary Facilities
Lot No:  3
II.2.2)

Additional CPV code(s)

24955000  -  Chemical toilets
79952000  -  Event services
90900000  -  Cleaning and sanitation services
79953000  -  Festival organisation services
90000000  -  Sewage, refuse, cleaning and environmental services
90910000  -  Cleaning services
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Temporary Sanitary Facilities. Sanitary Facilities and Temporary toilets will be used during the build, break and live event days of the annual Lambeth Country Show, along with temporary show units for the staff and supplier campsite. The supplier will also be responsible for the on-site servicing and grey water removal.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Traffic Management Services
Lot No:  4
II.2.2)

Additional CPV code(s)

79952000  -  Event services
79953000  -  Festival organisation services
63712700  -  Traffic control services
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Traffic Management Services. The supplier will be required to provide signage, signalling resourcing and documentation authoring for the build, break and live event days of the annual Lambeth Country Show.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Power Generation and Distribution
Lot No:  5
II.2.2)

Additional CPV code(s)

79952000  -  Event services
31154000  -  Uninterruptible power supplies
31156000  -  Interruptible power supplies
79953000  -  Festival organisation services
31100000  -  Electric motors, generators and transformers
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Power Generation and Distribution Services, The supplier will be required to supply generators and power distribution; Generators will be used to produce power for stages, markets, venues and offices during the build, break and live event days of the annual Lambeth Country Show.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Waste Management Services
Lot No:  6
II.2.2)

Additional CPV code(s)

79952000  -  Event services
79953000  -  Festival organisation services
90500000  -  Refuse and waste related services
90000000  -  Sewage, refuse, cleaning and environmental services
90700000  -  Environmental services
90900000  -  Cleaning and sanitation services
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Waste Management Services, with high levels of experience and knowledge to ensure the highest standard is provided and that public safety is always put first for its events delivery programme. The collection, management and processing of waste will be required on-site for the build, break and live event days of the annual Lambeth Country Show.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Staging, Front of House and Assisted Viewing Platforms
Lot No:  7
II.2.2)

Additional CPV code(s)

45237000  -  Stage construction works
79952000  -  Event services
79953000  -  Festival organisation services
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Staging, Front of House Structures and Assisted Viewing Platforms. These structures will be used as staging for various zones during the live event days of the annual Lambeth Country Show, along with the requirement to house mixing desks and other audio technology, as well as providing viewing platforms for those in need
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Professional Audio, Lighting and Loudspeaker Systems
Lot No:  8
II.2.2)

Additional CPV code(s)

32340000  -  Microphones and loudspeakers
79952000  -  Event services
79953000  -  Festival organisation services
32330000  -  Apparatus for sound, video-recording and reproduction
32342410  -  Sound equipment
51313000  -  Installation services of sound equipment
92370000  -  Sound technician
II.2.3)

Place of performance

Main site or place of performance:  
SE24 9BJ
II.2.4)

Description of the procurement

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of Professional Audio, Lighting and Loudspeaker Systems. These types of technical production will be used for various stages and venues during live event days of the annual Lambeth Country Show. Suppliers are required to be available to work with the event planning team at the start of the planning process and through the project lifetime.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  12/10/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  17/07/2021
IV.2.7)

Conditions for opening of tenders

Date:  12/10/2020
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
September 2024
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of Justice of England and Wales
Strand
London
WC2A
UK

VI.4.2)

Body responsible for mediation procedures

TBA
TBA
UK

VI.4.4)

Service from which information about the review procedure may be obtained

TBA
TBA
UK