UK

Contract notice

Information

Published

Date of dispatch of this notice: 09/06/2020

Expire date: 13/07/2020

External Reference: 2020-570529

TED Reference: 2020/S 113-275472

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

London Borough of Lambeth
n/a
Town Hall, Brixton Hill
London
SW2 1RW
UK
Contact person: Folashade Duyile
Telephone: +44 7785660185
E-mail: FDuyile@lambeth.gov.uk
Internet address(es):
Main address: http://www.lambeth.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/18

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33256&B=LBLAMBETH
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33256&B=LBLAMBETH
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

London Borough of Lambeth Interim Estate Cleaning Contract
Reference number:  FD/LBLambeth/Housing
II.1.2)

Main CPV code

90900000  -  Cleaning and sanitation services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The London Borough of Lambeth is seeking a borough-wide supplier to undertake a holistic cleaning and concierge service to its 33,839 council-owned homes, including the cleaning of communal areas, housing estates and other buildings – together with ancillary housing management services, emergency response, graffiti removal, pressurised water cleaning, and waste (bulk refuse and fly tipping) removal/disposal services. The contract will be for the whole borough and the contract value is set out below. The contract will be for the Council’s interim cleaning and concierge service provision while a long term contract is procured and will be for a period of 11.7 months.
II.1.5)

Estimated total value

Value excluding VAT: 8000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

90500000  -  Refuse and waste related services
90510000  -  Refuse disposal and treatment
90610000  -  Street-cleaning and sweeping services
90640000  -  Gully cleaning and emptying services
90690000  -  Graffiti removal services
90911000  -  Accommodation, building and window cleaning services
II.2.4)

Description of the procurement

The London Borough of Lambeth is seeking a borough-wide supplier to undertake a holistic cleaning and concierge service to its 33,839 council-owned homes, including the cleaning of communal areas, housing estates and other buildings – together with ancillary housing management services. The scope of the works to be undertaken in this contract includes but is not restricted to:
• Cleaning of Internal Communal Areas (i.e. areas inside the boundaries of buildings);
• Cleaning of External Areas (i.e. areas inside the boundaries of estates);
• Pressurised Water Cleaning including the cleaning of Refuse Chutes and Bin Chambers;
• Window Cleaning;
• Graffiti Removal;
• Bulk Refuse and Fly Tipping Removal;
• Dealing with Emergencies;
• Concierge Service.
The above Services consist of those that are required on a regular planned basis to maintain a clean and safe environment and those that are required on a reactive basis to deal with specific situations and emergencies.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 8000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 11/10/2020  /  End: 30/09/2021
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Attached as document

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to procurement documents.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  10/07/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  10/01/2021
IV.2.7)

Conditions for opening of tenders

Date:  10/07/2020
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

The contract being procured is a borough-wide 11.7 month interim estate cleaning and concierge contract. The Council has recently redesigned its repair and maintenance services which includes the estate cleaning and concierge service, and will be procuring separate long-term cleaning and concierge contracts to commence on 1st October 2021. This is therefore an interim cleaning and concierge contract to provide service continuity ahead of the separate long-term contracts. Despite being an interim contract, the council and its stakeholders still require a quality-focused service with high levels of satisfaction.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 (“TUPE”) may apply on the award of this contract. There are approximately 275 employees providing the current cleaning and concierge service who will have protection and transfer rights under TUPE in the event of a change of contractor.
The Council is committed to pay equality and in this regard, all employees (interim and permanent; full time and part time; PAYE and contract) associated with this contract must be paid at least London Living Wage (currently £10.75 per hour). This also applies to any subcontractor staff that spend at least half of their time on this contract.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
United Kingdom
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

The High Court
United Kingdom
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures: In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with information in the “Award Decision Notice” at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the scores of the economic operators and the name of the economic operator to be awarded the contract. Bidders have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England & Wales.
VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1 2AS
UK
Telephone: +44 207261234