Nottinghamshire Healthcare NHS Foundation Trust
Procurement Team
200 Lichfield Lane
Mansfield
NG18 4RG
24th March 2015
Dear Sir or Madam,
RE: The Provision of Fully Integrated Procurement Purchase to Pay, eSourcing & Contracts Management Software (Software as a Service).
EUS Ref: 18672
OJEU Ref: TBC
Offers are invited, subject to the terms of this letter for the supply, in accordance with the terms and conditions of contract, and supplementary conditions of contract, of the services detailed in the specification.
This Invitation to Tender (ITT) package comprises the following documents, which are available for upload from the EU-supply.com portal.
|
Document |
Contents |
|
Covering Letter This Document |
Introduction to ITT |
|
Questionnaire Not an attachment |
Two questions are embedded within the EU Supply portal to facilitate the upload of the completed TENDER RESPONSE document and any support documents. |
|
ITT Document |
Detailed overview of ITT process with information on assessment and award criteria. |
|
Tender Response Document |
This details all the require elements of your submission: Organisational Information, Eligibility, Financial and Economic Information, Capability, Specification & Tender Response and additional Information relating to Environment & Sustainability and Equality & Diversity. |
|
Commercial Offer |
An excel spread sheet for completion that details examples of projects for costing |
|
Contract (to be completed after award) |
Form of Contract document. This also includes the Terms & conditional that will govern the agreement. |
|
EU Supply Quick Start for Bidders |
Suppliers Quick Start Guide for Responding to Online Tenders |
|
Sid4Gov Supplier User Guide |
In additional to financial accounts, the Authorirt also use D&B Duns Numbers to assess financial standing – Please ensure your organisation is registered with Sid4Gov, as reports are obtianed from this site. |
|
Overview of required Functionality |
A document showing a high level overview of the required functionality and the links/flow between the modules. |
|
Live Demo Content |
Demonstration with be required to moderate scoring and to gather input/feedback from users of the current system.. |
|
P2P Test Record |
A schedule proposed to record the testing of required functionality. |
|
Requisition Process |
A PDF of the existing process for requisitioning goods & services. |
Your attention is drawn to the following important points when completing and submitting your ITT:
1. All responses must be written in English (or a full English translation should be provided at no additional cost).
2. All responses must be submitted in accordance with the documentation provided. This must not be amended in any way.
3. Responses must be fully completed and submitted exclusively via the EU Supply e-procurement portal no later than 12:00 on 24th April 2015 Responses may not be submitted by any other means (e.g. Post, fax, email)
4. Questions may only be submitted via the EU Supply e-procurement portal until 12.00 on 17th April 2015. We are unable to guarantee to provide a response to questions asked after this time, though all reasonable efforts will be made.
Failure to comply with these instructions may result in your offer being rejected.
Yours faithfully
Chris Dwyer
Senior Procurement Category Manager
Nottinghamshire Healthcare NHS Foundation Trust.