UK

Contract notice

Information

Published

Expire date: 06-04-2023

External Reference: 2023-529491

FTS Reference: 2023-007467

Contract notice

[NoticeContract]

[Section1]: [Ca]

I.1)

[NameAddressContact]

London Universities Purchasing Consortium
N/A
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
[Contactpoint]: Aitor Cisneros
[AddressPhone]: +44 7470159757
[AddressEmail]: a.cisneros@ensemblepurchasing.ac.uk
[Nutscode]:  UK -  UNITED KINGDOM
[Internets]:
[UrlGeneral]: https://www.lupc.ac.uk
[UrlBuyerprofile]: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.3)

[InfoTendering]

[AddressObtainDocs]:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=64367&B=LUPC
[AddressFurtherinfo]
[AsContactsAbove]:  
[AddressSendTendersRequest]
[AddressSendTenders]:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=64367&B=LUPC
[AddressSendTendersRequest]
[AddressToAbove]
I.4)

[CaType]

[MaintypePublicbody]
I.5)

[Mainactivity]

[MainactivEducation]

[Section2]: [Object]

II.1)

[QuantityScopeContract]

II.1.1)

[TitleContract]

ITT for a Finance System for the Royal Academy of Music
[Fileref]:  EP188
II.1.2)

[CpvMain]

48442000  - 
II.1.3)

[TypeContract]

[Supplies]
II.1.4)

[DescrShort]

The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy.
II.1.5)

[ValueMagnitudeEstimatedTotal]

[ValueExclVat]: 200000.00  GBP
II.1.6)

[LotsInfo]

[DivisionLots]: [No]
II.2)

[Description]

II.2.2)

[CpvAdditional]

48442000  - 
48812000  - 
II.2.3)

[PlacePerformance]

[Nutscode]:  UKI -  LONDON
[MainsiteplaceWorksDelivery]:  
Royal Academy of Music
II.2.4)

[DescrProcurement]

The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy. Some high level requirements for a finance system at Academy include:
• Financial management: The system should provide tools for managing the Academy's financial resources, including budgeting, accounts payable and receivable, general ledger, and financial reporting.
• Integration with other systems: The finance system should integrate with other systems used by the Academy, such as I-Trent payroll and HR system, and Quercus student record systems, to ensure data consistency and reduce data entry.
• Grant and contract management: The system should provide tools for managing grants and contracts, including tracking expenses and revenue, invoicing, and compliance reporting.
• Procurement management: The system should support procurement processes, including purchasing, vendor management, and contract management.
• Asset management: The system should allow the Academy to track and manage its physical assets, including equipment, vehicles, and buildings.
• Compliance: The system should support compliance with financial regulations and standards, such as GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) guidelines.
• Reporting and analysis: The system should provide reporting and analysis capabilities to support decision-making and strategic planning. This includes dashboards, ad-hoc reporting, and data visualisation.
• Security and access control: The system should provide robust security and access controls to protect financial data and ensure appropriate access to information by authorised personnel.
• Scalability: The system should be scalable to accommodate the financial needs of a growing Academy, including expansion into new programs, research, and other initiatives
The successful supplier is expected to be awarded a contract for 10 years.
II.2.5)

[AwardCriteria]

[AwardCriteriaDescriptive]
II.2.6)

[ValueMagnitudeEstimated]

[ValueExclVat]: 200000.00  GBP
II.2.7)

[DurationContractFrameworkDps]

[DurationMonths]: 60
[RenewalsSubject]: [Yes]
[RenewalsDescr]:  
Estimated 5 year contract plus 5 year extension
II.2.9)

[LimitOperators]

[EnvisagedNumber]: 5
II.2.10)

[VariantsInfo]

[VariantsAccepted]: [No]
II.2.11)

[OptionsInfo]

[Options]: [No]
II.2.13)

[EuProgrInfo]

[EuProgrRelated]: [No]

[Section3]: [InfoLegal]

III.1)

[ConditionsParticip]

III.1.2)

[EconomicFinancialStanding]

[CriteriaSelectionDocs]
III.1.3)

[TechnicalCapacity]

[CriteriaSelectionDocs]
III.2)

[ConditionsContract]

[Section4]: [Procedure]

IV.1)

[Description]

IV.1.1)

[TypeProcedure]

[ProctypeRestricted]
IV.1.8)

[GpaInfo]

[GpaCovered] : [No]
IV.2)

[InfoAdmin]

IV.2.2)

[LimitReceiptTendersReqPart]

[Date]:  29.03.2023
[Time]:  17:00
IV.2.4)

[LanguagesAllowed]

[Language_EN]
IV.2.6)

[MinTimeMaintain]

[DateTenderValid]:  31.03.2023

[Section6]: [InfoComplement]

VI.1)

[RecurrenceInfo]

[RecurrentProcurement]:  [No]
VI.2)

[InfoEworkflow]

[EorderingUsed]
[EinvoicingUsed]
[EpaymentUsed]
VI.4)

[AppealsProcedure]

VI.4.1)

[AppealsBody]

Royal Courts of Justice
London
UK