External Reference: 2023-556915
FTS Reference: 2023-030558
Contract award notice
Information
Contract award notice
[NoticeContractAward]
[NoticeContractAwardSub]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Royal Academy of Music
310007
Marylebone Road
London
NW1 5HT
UK
[Contactpoint]:
Aitor Cisneros
[AddressPhone]:
+44 7470159757
[AddressEmail]:
a.cisneros@ensemblepurchasing.ac.uk
[Nutscode]:
UK -
UNITED KINGDOM
[UrlGeneral]:
https://www.ram.ac.uk
[UrlBuyerprofile]:
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[MainactivEducation]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
ITT for a Finance System for the Royal Academy of Music
[Fileref]:
EP188
II.1.2)
[CpvMain]
48442000
-
II.1.3)
[TypeContract]
[Supplies]
II.1.4)
[DescrShort]
The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy.
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.1.7)
[ValueTotal]
[ValueExclVat]:
236500.00
GBP
II.2)
[Description]
II.2.2)
[CpvAdditional]
48442000
-
48812000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
UKI3 -
Inner London – West
[Nutscode]:
UKI -
LONDON
[MainsiteplaceWorksDelivery]:
Royal Academy of Music
II.2.4)
[DescrProcurement]
The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy. Some high level requirements for a finance system at Academy include:
• Financial management: The system should provide tools for managing the Academy's financial resources, including budgeting, accounts payable and receivable, general ledger, and financial reporting.
• Integration with other systems: The finance system should integrate with other systems used by the Academy, such as I-Trent payroll and HR system, and Quercus student record systems, to ensure data consistency and reduce data entry.
• Grant and contract management: The system should provide tools for managing grants and contracts, including tracking expenses and revenue, invoicing, and compliance reporting.
• Procurement management: The system should support procurement processes, including purchasing, vendor management, and contract management.
• Asset management: The system should allow the Academy to track and manage its physical assets, including equipment, vehicles, and buildings.
• Compliance: The system should support compliance with financial regulations and standards, such as GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) guidelines.
• Reporting and analysis: The system should provide reporting and analysis capabilities to support decision-making and strategic planning. This includes dashboards, ad-hoc reporting, and data visualisation.
• Security and access control: The system should provide robust security and access controls to protect financial data and ensure appropriate access to information by authorised personnel.
• Scalability: The system should be scalable to accommodate the financial needs of a growing Academy, including expansion into new programs, research, and other initiatives
The successful supplier is expected to be awarded a contract for 10 years.
• Financial management: The system should provide tools for managing the Academy's financial resources, including budgeting, accounts payable and receivable, general ledger, and financial reporting.
• Integration with other systems: The finance system should integrate with other systems used by the Academy, such as I-Trent payroll and HR system, and Quercus student record systems, to ensure data consistency and reduce data entry.
• Grant and contract management: The system should provide tools for managing grants and contracts, including tracking expenses and revenue, invoicing, and compliance reporting.
• Procurement management: The system should support procurement processes, including purchasing, vendor management, and contract management.
• Asset management: The system should allow the Academy to track and manage its physical assets, including equipment, vehicles, and buildings.
• Compliance: The system should support compliance with financial regulations and standards, such as GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) guidelines.
• Reporting and analysis: The system should provide reporting and analysis capabilities to support decision-making and strategic planning. This includes dashboards, ad-hoc reporting, and data visualisation.
• Security and access control: The system should provide robust security and access controls to protect financial data and ensure appropriate access to information by authorised personnel.
• Scalability: The system should be scalable to accommodate the financial needs of a growing Academy, including expansion into new programs, research, and other initiatives
The successful supplier is expected to be awarded a contract for 10 years.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Experience
/
[Weighting]:
10
[AwardCriterionQuality]
-
[AwardCriterionName]:
Project Management
/
[Weighting]:
5
[AwardCriterionQuality]
-
[AwardCriterionName]:
Implementation Process
/
[Weighting]:
15
[AwardCriterionQuality]
-
[AwardCriterionName]:
Technical Requirements
/
[Weighting]:
35
[Price]
-
[Weighting]:
30
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeRestricted]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [No]
IV.2)
[InfoAdmin]
IV.2.1)
[PubPrevious]
[NumberOj]: 2023/S 000-007467
[Section5]: [AwardOfContract]
[ContractNumber]: 1
[TitleContract]: ITT for a Finance System for the Royal Academy of Music
V.2)
[AwardOfContract]
V.2.1)
[DateAward]
01/08/2023
V.2.2)
[AwardOffersInfo]
[OffersReceived]:
4
[OffersReceivedElectronic]:
4
[AwardedGroup]
:
[No]V.2.3)
[AwardedToName]
Embridge Consulting Limited
214787591
Kent Space, Springhead Road Springhead Business Park
Northfleet
DA11 8HJ
UK
[AddressPhone]:
+44 1474555505
[AddressEmail]:
Enquiries@embridgeconsulting.com
[Nutscode]:
UKJ4 -
Kent
[AwardedSme] : [Yes]
V.2.4)
[ValueContractInfo] ([ExclVat])
[LowestOffer]:
151185.00
GBP
/
[HighestOffer]:
423201.00
GBP
[TakenConsideration]
[Section6]: [InfoComplement]
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
Royal Courts of Justice
London
UK