[ExpireDate]: 10/02/2023
[ExternalReference]: 2023-573827
[FtsReference]: 2023-000683
[FtsS09F02ContractNotice]
[Information]
[FtsS09F02ContractNotice]
Contract notice
Section I: Contracting authority
I.1)
Name and addresses
North Western Universities Purchasing Consortium
04045190
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Contact person:
Dave Yates
Telephone:
+44 1612348002
E-mail:
david.yates@nwupc.ac.uk
NUTS code:
UK -
UNITED KINGDOM
Main address:
https://nwupc.ac.uk/
Address of the buyer profile:
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58699&B=NWUPCAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58699&B=NWUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Other type:
Sub-central contracting authority
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Promotional Merchandise and Clothing, Vouchers & Gift Cards
Reference number:
OFF3174 NW
II.1.2)
Main CPV code
39294100
-
Information and promotion products
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
NWUPC is establishing a multi-provider Framework Agreement on behalf of members of APUC, NEUPC, NWUPC, HEPCW, CPC, LUPC AND SUPC for Promotional Merchandise and Clothing, Vouchers & Gift Cards.
The Framework Agreement is divided into lots as follows:
Lot 1 – Merchandise & Clothing
Lot 2 – Vouchers & Gift Cards
Lot 3 – Promotional Clothing
Coverage of this framework is National
This Framework Agreement will commence on 1st May 2023 for an initial period of 24 (twenty-four) months until 30th April 2025 with the option to extend the Agreement for 2 periods of twelve 12 months until 30th April 2027 subject to satisfactory Economic Operator performance.
The Framework Agreement is divided into lots as follows:
Lot 1 – Merchandise & Clothing
Lot 2 – Vouchers & Gift Cards
Lot 3 – Promotional Clothing
Coverage of this framework is National
This Framework Agreement will commence on 1st May 2023 for an initial period of 24 (twenty-four) months until 30th April 2025 with the option to extend the Agreement for 2 periods of twelve 12 months until 30th April 2027 subject to satisfactory Economic Operator performance.
II.1.5)
Estimated total value
Value excluding VAT: 25000000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Merchandise & Clothing
Lot No:
1
II.2.2)
Additional CPV code(s)
18100000
-
Occupational clothing, special workwear and accessories
18530000
-
Presents and rewards
22900000
-
Miscellaneous printed matter
30192121
-
Ballpoint pens
30192130
-
Pencils
79342200
-
Promotional services
II.2.3)
Place of performance
NUTS code:
UK -
UNITED KINGDOM
II.2.4)
Description of the procurement
includes, but is not limited to, the following scope; technology products, desk accessories, bags, hardware and safety products, key lights and torches, leisure and sports products, drinkware and ceramics, home and living products, key chains, badge holders and stress relievers, notebooks and portfolios, writing instruments, hats, sweatshirts, polo shirts, sweaters, hi vis vests, fleece jackets, cardigans, hoodies, , padded jackets, bomber jackets, trousers and shirts This list is not exhaustive
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Customer Requirements
/
Weighting:
40.00%
Price
-
Weighting:
60.00%
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2023
/
End:
30/04/2025
This contract is subject to renewal:
yes
Description of renewals:
This Framework Agreement will commence on 1st May 2023 for an initial period of twenty four months until 30th April 2025 with the option to extend the Agreement for twelve months until 30th April 2026 and a further twelve months until 30th April 2027 subject to satisfactory Economic Operator performance.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
II.2)
Description
II.2.1)
Title
Vouchers & Gift Cards
Lot No:
2
II.2.2)
Additional CPV code(s)
18530000
-
Presents and rewards
II.2.3)
Place of performance
NUTS code:
UK -
UNITED KINGDOM
II.2.4)
Description of the procurement
including, but not limited to, the following scope; Paper Vouchers, Prepaid Cards, Gift Cards, Closed Loop Gift Cards, Open Loop Gift Cards, Controlled Loop Gift Cards, Restricted Loop Gift Cards, Implied Loop Gift Cards. This list is not exhaustive. All gift cards or vouchers will be supplied with a wallet and envelope which shall be provided free of charge. Any branding requirements of the Member Institutions will be provided at an agreed additional charge.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Customer Requirements
/
Weighting:
30.00%
Price
-
Weighting:
70.00%
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2023
/
End:
30/04/2025
This contract is subject to renewal:
yes
Description of renewals:
This Framework Agreement will commence on 1st May 2023 for an initial period of twenty four months until 30th April 2025 with the option to extend the Agreement for twelve months until 30th April 2026 and a further twelve months until 30th April 2027 subject to satisfactory Economic Operator performance.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
II.2)
Description
II.2.1)
Title
Promotional Clothing
Lot No:
3
II.2.2)
Additional CPV code(s)
18100000
-
Occupational clothing, special workwear and accessories
18530000
-
Presents and rewards
22900000
-
Miscellaneous printed matter
30192121
-
Ballpoint pens
30192130
-
Pencils
79342200
-
Promotional services
II.2.3)
Place of performance
NUTS code:
UK -
UNITED KINGDOM
II.2.4)
Description of the procurement
includes, but is not limited to, the following scope; hats, sweatshirts, polo shirts, sweaters, hi vis vests, fleece jackets, cardigans, hoodies, varsity jackets, vest tops, padded jackets, bomber jackets, trousers, body warmers, shorts, ties, aprons, tunics, scarfs and shirts and will also include direct sales to students This list is not exhaustive.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Customer Requirements
/
Weighting:
40.00%
Price
-
Weighting:
60.00%
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2023
/
End:
30/04/2025
This contract is subject to renewal:
yes
Description of renewals:
This Framework Agreement will commence on 1st May 2023 for an initial period of twenty four months until 30th April 2025 with the option to extend the Agreement for twelve months until 30th April 2026 and a further twelve months until 30th April 2027 subject to satisfactory Economic Operator performance.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
18
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the FTS: 2022/S 000-022408
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
10/02/2023
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.7)
Conditions for opening of tenders
Date:
10/02/2023
Local time:
13:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
The following organisations have committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award:
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
CPC https://www.thecpc.ac.uk/members/
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
http://www.nationalparks.gov.uk
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/fire-and-rescue-services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
https://www.gov.uk/government/publications/registered-providers-of-social-housing
Third Sector and Charities in the United Kingdom
https://register-of-charities.charitycommission.gov.uk/
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
Scottish Police
http://www.scotland.police.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
CPC https://www.thecpc.ac.uk/members/
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
http://www.nationalparks.gov.uk
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/fire-and-rescue-services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
https://www.gov.uk/government/publications/registered-providers-of-social-housing
Third Sector and Charities in the United Kingdom
https://register-of-charities.charitycommission.gov.uk/
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
Scottish Police
http://www.scotland.police.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk
VI.4)
Procedures for review
VI.4.1)
Review body
NWUPC Ltd
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Telephone:
+44 1612348000
E-mail:
procurement@nwupc.ac.uk