[ExpireDate]: 03-09-2024
[ExternalReference]: 2024-567290
[FtsReference]: 2024-024037
[FtsS09F02ContractNotice]
[Information]
[FtsS09F02ContractNotice]
[NoticeContract]
[Section1]: [Ca]
I.1)
[NameAddressContact]
United Kingdom Atomic Energy Authority
N/A
Culham Campus
Abingdon
OX14 3DB
UK
[Contactpoint]:
Guy Wells
[AddressPhone]:
+44 0123546
[AddressEmail]:
guy.wells@ukaea.uk
[Nutscode]:
UK -
UNITED KINGDOM
[UrlBuyerprofile]:
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/72814
I.3)
[InfoTendering]
[AddressObtainDocs]:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84266&B=UKAEA[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84266&B=UKAEA
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[MainactivSafety]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Computerised Maintenance Management System
[Fileref]:
T/GW/108/24
II.1.2)
[CpvMain]
48420000
-
II.1.3)
[TypeContract]
[Supplies]
II.1.4)
[DescrShort]
The UKAEA has a requirement for a Computerised Maintenance Management System to support the Building and Facilities Management Department carry out multiple projects and day to day work across site with the direct participation of contracted building/facilities management contractors.
The requirements will include but not be limited to mobilisation, training , integration and on-going service support.
Values exclude VAT and are for the total length including potential extensions, mobilisation and inflationary increases.
The requirements will include but not be limited to mobilisation, training , integration and on-going service support.
Values exclude VAT and are for the total length including potential extensions, mobilisation and inflationary increases.
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 3400000.00
GBP
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
48000000
-
48100000
-
48421000
-
48422000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
UK -
UNITED KINGDOM
[MainsiteplaceWorksDelivery]:
Oxfordshire
II.2.4)
[DescrProcurement]
The overall requirements for the CMMS are to have a tool in which has the following functionality.
Job requests created through a remote Helpdesks, identification of callers. Duplicate and follow on work orders.
Maintenance Plan and Maintenance Schedule, including managing multiple maintenance strategies
Maintenance Projects and associated work orders.
Manage the performance of Planned and Reactive work against SLA / KPI's
Workflows and authorisations .
Customer self-service portal, to raise and track tickets raised and request for services.
Term (Prime) Contractor and Sub contractor access through a system Portal to create, view, update status and complete work orders.
Full enterprise Asset Management, managing assets through the whole asset lifecycle.
Asset management framework, tagging of assets, categorisation of assets (SFG20), registration of new assets.
Asset compliance showing all the regulatory compliance in a building or asset group.
Location Hierarchies and their details, from a geographic location, site, building, functional areas and room. The status of the location must be able to be displayed.
Audits and Inspections against locations, asset groups and jobs completed.
Notifications and Alerts as to the progress of work orders and when approaching deadlines or SLA's.
Inventory stock software system to capture all existing spares and consumables, allocations to jobs, stock location and re-order.
Contract Management details, templates and performance criteria.
Lease Management to hold lease details, manage onboarding process, inspections and complaints.
Reporting across all application functions, standard and user created reports and dashboards.
Integrations and interfaces with SFG20, BIM COBIE files, MS Power BI.
System access via mobile devices, with the ability to work offline.
Job requests created through a remote Helpdesks, identification of callers. Duplicate and follow on work orders.
Maintenance Plan and Maintenance Schedule, including managing multiple maintenance strategies
Maintenance Projects and associated work orders.
Manage the performance of Planned and Reactive work against SLA / KPI's
Workflows and authorisations .
Customer self-service portal, to raise and track tickets raised and request for services.
Term (Prime) Contractor and Sub contractor access through a system Portal to create, view, update status and complete work orders.
Full enterprise Asset Management, managing assets through the whole asset lifecycle.
Asset management framework, tagging of assets, categorisation of assets (SFG20), registration of new assets.
Asset compliance showing all the regulatory compliance in a building or asset group.
Location Hierarchies and their details, from a geographic location, site, building, functional areas and room. The status of the location must be able to be displayed.
Audits and Inspections against locations, asset groups and jobs completed.
Notifications and Alerts as to the progress of work orders and when approaching deadlines or SLA's.
Inventory stock software system to capture all existing spares and consumables, allocations to jobs, stock location and re-order.
Contract Management details, templates and performance criteria.
Lease Management to hold lease details, manage onboarding process, inspections and complaints.
Reporting across all application functions, standard and user created reports and dashboards.
Integrations and interfaces with SFG20, BIM COBIE files, MS Power BI.
System access via mobile devices, with the ability to work offline.
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 40000000.00
GBP
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
36
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
Mobilisation stage +3 years +1+1+1 = 6 years.
II.2.9)
[LimitOperators]
[EnvisagedMin]:
5
/
[MaxNumber]:
7
[CriteriaChoosingLimited]:
In SQ document.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[Yes]
[OptionsDescr]:
+1+1+1.
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
This is a restricted process and only those companies meeting the criteria set out at selection stage will be invited to tender.
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
Refer to Procurement Documents for information.
III.1.2)
[EconomicFinancialStanding]
[InfoEvaluatingWethRequir]:
Refer to Procurement Documents for information.
[MinStandardsRequired]:
Refer to Procurement Documents for information.
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
Refer to Procurement Documents for information.
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeRestricted]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
3.9.2024
[Time]:
12:00
IV.2.3)
[DateDispatchTenderParticipate]
[Date]: 2.10.2024
IV.2.4)
[LanguagesAllowed]
[Language_EN]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 3
([FromStatedDate])
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[Yes]
[FurtherNoticesTiming]:
6 years
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK
VI.4.2)
[MediationBody]
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly.
(generally within 3 months).
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly.
(generally within 3 months).
VI.4.4)
[AppealsInfo]
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK