UK

Contract notice

Information

Published

Date of dispatch of this notice: 06/04/2016

Expire date: 06/05/2016

External Reference: 2016-456630

TED Reference: 2016/S 069-120763

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Metropolitan Police Service
n/a
Empress State Building, Lillie Road, Earls Court
SW6 1TR  Greater London
UK
For the attention of: Tim Carter
Telephone: +44 2071611532
E-mail: tim.carter3@met.pnn.police.uk
Internet address(es):
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/40396
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15124&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15124&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Met Integrated Policing system (MiPS)

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No7:  Computer and related services
    Main site or location of works, place of delivery or of performance:

    London

    NUTS code
    LONDON
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Mayor’s Office for Policing and Crime (MOPAC) (the Authority) as the contracting Authority is tendering for the provision of a Met Integrated Policing Solution (MiPS). The COTS product will deliver a single integrated, unified, operational policing system that manages information end-to-end business policing processes in relation to investigation, detention (custody), intelligence and case management. This Contract Notice covers the Procurement of single contract to deliver these services.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    48100000   Industry specific software package
    Supplementary vocabulary
    48517000   IT software package
    48900000   Miscellaneous software package and computer systems
    72212517   IT software development services
    72263000   Software implementation services
    79632000   Personnel-training services
    80500000   Training services
    80510000   Specialist training services
    80521000   Training programme services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Delivery, implementation, management and support of a Met Integrated Policing Solution (MiPS) and its interfaces to the MPS, National Policing and Criminal Justice Systems compliant with UK legislation (e.g. Police and Criminal Evidence Act 1984 “PACE” codes of practice). The requirement is for a resilient, high availability solution for key modules that operates 24 hours a day, 7 days a week that can flexibly meet dynamic resource demands of policing London.

    The primary scope of the Services in the Procurement will include:

    • Integrated licences for Investigation, Custody (Detention), Intelligence and Prosecution (case management);

    • Provision of 3rd line support call handling and management system integrated with MPS SIAM service provider;

    • Implementation and data migration, testing services integrated with MPS SDIM provider;

    • Development of interfaces and API‘s;

    • Training planning, administration and delivery; traditional classroom-based training on the scale required would not be viable so an innovative approach to training, knowledge retention and support is required, to minimise abstraction and provide flexibility around training, whilst maintaining training effectiveness delivered in line with the implementation plan;

    • Product changes and configuration services for the MiPS system;

    • Mobility option if it meets the high expectations and needs of the organisation and matches the MPS requirements as described;

    • Two Hosting options:

    • one mandatory option to install and operate the solution from MPS nominated data centres and

    • another desirable option that includes the provision of Secure Data Centre Hosting. The purpose of this optional requirement is to allow the Authority to choose to move to a Cloud Hosted option before or at the end of the initial term if it is deemed appropriate. For clarification bids will be evaluated against internal MPS Hosting costs to inform future Authority Hosting Strategy. The evaluation criteria will treat this as discrete cost comparison but it will not factor in the overall assessment of the suppliers MiPS response.

    The Authority is also considering how it will deliver ICT operational support in the future which can be integrated into the MiPS Platform. Therefore the MiPS supplier may be required to provide a range of additional functionality to match the Authority needs including:

    • Homicide, kidnap, surveillance processes, complex analytics, covert, major crime, foreign national offender management & investigation;

    • Management of troubled families, problem solving, road safety;

    • Biometric future capabilities;

    • Integration and collaboration with external authorities and partners;

    • Digital forensics investigation, digital case and property management;

    • Public access portals and extended customer relationship management;

    • Complaints management; and

    • Further mobility applications.

    Additional functionality will be evaluated under the category of future business needs and form part of the evaluation criteria at ITN.

    Estimated cost excluding VAT
    Range: between  80000000  and 150000000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 120 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    A Parent Company Guarantee (in the form of a performance and financial guarantee) may be required on the term set out in the contract which will be issued with any ITN documentation

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Where there is more than 1 economic operator, the Authority may require a grouping of economic operatorsto take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if the requirements are met: The Authority will evaluatetechnical ability/financial standing of the bidders in accordance with Regulations 56 to 65 (to the extent thatthose specific Regulations are in force) of the Public Contracts Regulations 2015, and a detailed explanation ofthe selection methodology and minimum criteria to be satisfied are set out in the PQQ Document

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if the requirements are met: The Authority will evaluatetechnical ability/financial standing of the bidders in accordance with Regulations 56 to 65 (to the extent thatthose specific Regulations are in force) of the Public Contracts Regulations 2015, and a detailed explanation ofthe selection methodology and minimum criteria to be satisfied are set out in the PQQ Document

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if the requirements are met: The Authority will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Document. ITN Documentation will be evaluated in accordance with the Selection Criteria set out in the ITN documentation.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  5
    Objective criteria for choosing the limited number of candidates: 

    Objective criteria for choosing the limited number of candidates: As described in the PQQ documentation (whichsuppliers/contracts can access via the Bluelight website in accordance with the instructions set out in sectionVI.3 ADDITIONAL INFORMATION).

    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:  yes
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    SS3/16/27

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    06.05.2016 - 17:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    24.05.2016
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Suppliers/Contractors wishing to express an interest in this tender opportunity, and obtain tender documentation, should go to https://bluelight.eu-supply.com/ current tender opportunities, and enter the following reference number in the search criteria “contains:” box: 23136 then click on the tender opportunity Title and select the “Login and Register Interest” button, and enter their username and password.If not already registered on the Bluelight. EU-Supply eTendering system, suppliers/ contractors will need to do so by going to https://bluelight.eu-supply.com/ and clicking on the “Register Company” link in the Supplier menu, and filling in the company registration form. It is free to register on the system and there are no subscription charges or additional costs for using the system. Once the registration has been processed (which can take up to 48hours), two separate emails containing the username and password will be sent to the email address registered with. Suppliers/Contractors will need to return to the tender opportunity on Bluelight.eu-Supply, to express their interest electronically. URL: https://bluelight.eu-supply.com/ Organisations wishing to be considered for appointment as a provider of these services must submit a completed PQQ in compliance with the instructions and within the prescribed deadline. The Authority reserves the right to: (i) withdraw from the procurement process; and/or (ii) not to award any contract as a result of the competition called for by this notice; and/ or (iii) to make whatever changes it may see fit to the structure, timing, dates and content of the competition. The Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in Pound Sterling and all payments under the contract will be made in Pound Sterling. The Authority will issue the ITN to a minimum of 5 or more potential Bidders who submitted PQQ‘s and pass all criteria. If more than 5 Potential Bidders pass all criteria the Authority reserves the right to take only the 5 highest scoring potential Bidders through to the next stage of the competition. Even if a Potential Bidder has passed all criteria the Authority reserves the right not to invite a Potential Bidder to participate in the ITN process if they have not adequately demonstrated, within their completed PQQ, a capability to meet in full the requirements for the provision of the relevant Services.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period atthe point information on the award of the contract is communicated to tenderers. That notification will providefull information on the award decision. The standstill period, which will be for a minimum of 10 calendar days,provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained