Contract award notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

County Durham and Darlington Fire and Rescue Service
VAT 178178130
Service HQ, Belmont Business Park,
DH1 1TW Durham
UK
For the attention of: Janice Alderslade
Telephone: +44 1913755560
E-mail: jalderslade@ddfire.gov.uk

Internet address(es):
General address of the contracting authority/entity: https://www.ddfire.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33150
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13510&B=BLUELIGHT

I.2)

Type of the contracting authority

Regional or local authority

I.3)

Main activity

Public order and safety

I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Yorkshire Fire and Rescue Service
Headquarters Northallerton Business Park, Thurston Road, Northallerton, North Yorkshire
DL6 2ND Northallerton
UK

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract:

The Supply and Management of an Asset Management System

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services

Category No7: Computer and related services

Main site or location of works, place of delivery or of performance:

Durham

NUTS code

UNITED KINGDOM

II.1.4)

Short description of the contract or purchase(s)

County Durham & Darlington Fire & Rescue Service (CDDFRS) and North

Yorkshire Fire & Rescue Service (NYFRS) have broadly similar requirements and are working collaboratively on a joint procurement to deliver an asset

management package deployed as two separately hosted systems across both

services. CDDFRS are hosting the procurement opportunity on behalf of NYFRS.

The Authority is looking to appoint a third party to provide and continuously

support an IT solution to electronically track assets; produce and record asset

details, maintenance, tests, defects and whole life information for a variety of

assets and be accessible to all staff.

Each Service currently maintains data totalling approximately 40,000 records.

This includes associated weekly, monthly, quarterly and annual test data. At

present, the approximate al-location of this is: CDDFRS 16,000, NYFRS 23,000.

Both Services operate systems of planned preventative maintenance and periodic

testing (standard tests) on various assets owned by them.

A range of asset information is recorded utilising various recording systems that

can be broadly considered as:

• Microsoft SharePoint system

• Microsoft Excel, Access and Word documents

• Paper based documents

The list above is not exhaustive and there may be other systems which the

Services may wish to interface with in the future. Suppliers are required to identify

and explain how their Asset Management System (AMS) can interface with other

common IT platforms.The AMS specification is to be evaluated as part of the

tender process, including information and plans with timescales identified as set

out in ITT documentation.The contract opportunity includes a requirement; where

appropriate, that during the provision and installation of the Asset Management

System that the Tendering organisation works closely with the Authority’s IT

department and Contractors in delivering this requirement. Acceptance tests will

be performed by both CDDFRS and NYFRS.

II.1.5)

Common procurement vocabulary (CPV)

Main vocabulary

72000000 IT services: consulting, software development, Internet and support

Supplementary vocabulary

48000000 Software package and information systems

72200000 Software programming and consultancy services

72210000 Programming services of packaged software products

72212000 Programming services of application software

72212720 Bar coding software development services

II.1.6)

Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.2)

Total final value of contract(s)

II.2.1)

Total final value of contract(s)

Value: 115000 GBP
Excluding VAT

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

Restricted

IV.2)

Award criteria

IV.2.1)

Award criteria

The most economically advantageous tender in terms of
1. Quality . Weighting 40
2. Price . Weighting 60

IV.2.2)

Information about electronic auction

An electronic auction has been used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

21677-2

IV.3.2)

Previous publication(s) concerning the same contract

Contract notice
Notice number in the OJEU: 2015/S 182-330347 of 14.09.2015

Section V: Award of contract

Contract No: 1 Lot No: 1 - Lot title:

The Supply and Management of an Asset Management System

V.1)

Date of contract award decision:

23.02.2016

V.2)

Information about offers

Number of offers received: 5

Number of offers received by electronic means: 5

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Creative Software Solutions (Europe) Ltd
670349333
Building 3, Parkside Court, Greenhough Road
WS13 7AU Lichfield
UK
E-mail: dominic.claxton@csseurope.co.uk

Internet address:

V.4)

Information on value of contract

Total final value of the contract:
Value: 115000 GBP
Excluding VAT

If annual or monthly value:

Number of years: 5

V.5)

Information about subcontracting

The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)

Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals:

The contracting Authority will incorporate a standstill period at the point information of the award of the Contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for the unsuccessful bidders to EN Standard form 02- Contract notice 12/16 challenge the award decision before the contract‘s entered into. The Public Regulations 2015 provide the aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland.)

VI.3.3)

Contract award notice

Information