UK

Contract notice

Information

Published

Date of dispatch of this notice: 15/03/2016

Expire date: 15/04/2016

External Reference: 2016-440531

TED Reference:

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Police and Crime Commissioner for Hertfordshire
N/A
Stanborough Road
Welwyn Garden City  AL8 6XF
UK
For the attention of: Jim Bates
Telephone: +44 1234842363
E-mail: Jim.Bates@Bedfordshire.pnn.police.uk
Fax: +44 1234842009
Internet address(es):
General address of the contracting authority: http://www.bedfordshire.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/29016
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15334&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15334&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Bedfordshire Police
Headquarters, Woburn Road
MK43 9AX  Kempston
UK
Cambridgeshire Constabulary
Headquarters, Hinchingbrooke Park
PE29 6NP  Huntingdon
UK
Hertfordshire Constabulary
Headquarters, Stanborough Road
AL8 6XF  Welwyn Garden City

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Three Forces Laundry

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No14:  Building-cleaning services and property management services
    Main site or location of works, place of delivery or of performance:

    Kempston

    NUTS code
    EAST OF ENGLAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The requirement is for laundry of prisoner and other items which include the

    following: Blankets, Special Risk Blankets, Green / Track Suit Tops, Green /

    Tracksuit Trousers, At Risk Safety Tops, At Risk Safety Bottoms, Safety Smock,

    Bath Towel, Hand Towel, Tea Towels, T Shirts, Laboratory Coats and Plimsolls.

    The above list is not exclusive and there may also be a requirement to launder

    other items as directed.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    98311000   Laundry-collection services
    Supplementary vocabulary
    98311100   Laundry-management services
    98311200   Laundry-operation services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Estimated cost excluding VAT
    Range: between  200000  and 400000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  1
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Bedfordshire Police Laundry
    1)

    Short description:

    The requirement is for laundry of prisoner and other

    items which include the following: Blankets, Special

    Risk Blankets, Green / Track Suit Tops, Green /

    Tracksuit Trousers, At Risk Safety Tops, At Risk

    Safety Bottoms, Safety Smock, Bath Towel, Hand

    Towel, Tea Towels, T Shirts, Laboratory Coats and

    Plimsolls. The above list is not exclusive and there

    may also be a requirement to launder other items as

    directed

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    98311000   Laundry-collection services
    Supplementary vocabulary
    98311100   Laundry-management services
    98311200   Laundry-operation services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Cambridgeshire Constabulary Laundry
    1)

    Short description:

    The requirement is for laundry of prisoner and other

    items which include the following: Blankets, Special

    Risk Blankets, Green / Track Suit Tops, Green /

    Tracksuit Trousers, At Risk Safety Tops, At Risk

    Safety Bottoms, Safety Smock, Bath Towel, Hand

    Towel, Tea Towels, T Shirts, Laboratory Coats and

    Plimsolls. The above list is not exclusive and there

    may also be a requirement to launder other items as

    directed

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    98311000   Laundry-collection services
    Supplementary vocabulary
    98311100   Laundry-management services
    98311200   Laundry-operation services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Hertfordshire Constabulary Laundry
    1)

    Short description:

    The requirement is for laundry of prisoner and other

    items which include the following: Blankets, Special

    Risk Blankets, Green / Track Suit Tops, Green /

    Tracksuit Trousers, At Risk Safety Tops, At Risk

    Safety Bottoms, Safety Smock, Bath Towel, Hand

    Towel, Tea Towels, T Shirts, Laboratory Coats and

    Plimsolls. The above list is not exclusive and there

    may also be a requirement to launder other items as

    directed

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    98311000   Laundry-collection services
    Supplementary vocabulary
    98311100   Laundry-management services
    98311200   Laundry-operation services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 4  Lot title: Lot 4 Three Force Discount
    1)

    Short description:

    The % discount given if the contractor wins all three forces‘ laundry requirements.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    98311000   Laundry-collection services
    Supplementary vocabulary
    98311100   Laundry-management services
    98311200   Laundry-operation services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Insurances will be Employer’s (Compulsory) Liability Insurance minimum £5,000,000, and Public Liability Insurance minimum £5,000,000.

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    The contractor will accept and comply with the Police Forces‘ security and vetting procedures. The Contractor will need to show sufficient service locations & service hours to meet the requirements of each lot. The contractor will need to show sufficient laundry station Identification to clearly identify Police Stations‘ laundry.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of  the criteria stated below
    1. Price . Weighting 60
    2. Meeting our requirements . Weighting 4
    3. Remedial actions to rectify shortages . Weighting 4
    4. Delivery of Clean Laundry . Weighting 4
    5. How invoices are matched to costs & work done . Weighting 4
    6. Collection of soiled laundry . Weighting 4
    7. Inspection, washing, drying & storage of laundry  . Weighting 4
    8. Disinfection of delivery vans & equipment . Weighting 4
    9. Reporting . Weighting 4
    10. Bacterial testing & control  . Weighting 4
    11. Customer Complaints Procedures . Weighting 4
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    O-4-0047-16

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    15.04.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 009 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court (England, Wales and Northern Ireland)
    Internet address: https://www.judiciary.gov.uk
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained