Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

North Wales Police on behalf of the Police and Crime Commissioner for North Wales
n/a
Force Headquarters, Glan-y -don, Abergele Road,
LL29 8AW Colwyn Bay, North Wales
UK
For the attention of: Procurement Department
Telephone: +44 1492804247
E-mail: procurement@nthwales.pnn.police.uk

Internet address(es):
General address of the contracting authority: http://www.north-wales.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33183
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14587&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14587&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority

Body governed by public law

I.3)

Main activity

Public order and safety

I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Vehicle Servicing, Repair and Maintenance

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services

Category No2: Land transport services [2], including armoured car services, and courier services, except transport of mail

Main site or location of works, place of delivery or of performance:

Colwyn Bay, North Wales

NUTS code

WALES

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.5)

Short description of the contract or purchase(s)

NWP/22651- CONTRACT FOR THE PROVISION OF VEHICLE SERVICING,

REPAIR AND MAINTENANCE

AND MAINTENANCE TO NORTH WALES POLICE (NWP) THE CONTRACT

PERIOD IS FOR 1 YEAR COMMENCING 1st JUNE 2016 WITH THE OPTION

TO EXTEND FOR A FURTHER 4 YEARS IN MULTIPLES NOT EXCEEDING 12

MONTHS

North Wales Police have a fleet of approximately 500 vehicles comprising of a

variety of manufacturers and models. The safety, reliability and professional

standard of these vehicles is of paramount importance in the operational duties

that they perform. NWP are seeking suitable providers to work in conjunction with

their in house servicing, repair and maintenance workshop. Only those suppliers

that can fully meet the requirements of the specification will be considered.

Please note this tender exercise is being undertaken via the Bluelight EU Supply

e tendering portal at the https://uk.eu-supply.com/login.asp?B=BLUELIGHT

Potential suppliers should register free of charge at this site to enable the

downloading of the relevant tender documents. Please note that NO

correspondence will be entered into outside of this.

Documents available until 3rd March 2016

Last date for Questions 4th March 2016

Closing / Return Date 13.00 Tuesday 8th March 2016

II.1.6)

Common procurement vocabulary (CPV)

Main vocabulary

50110000 Repair and maintenance services of motor vehicles and associated equipment

II.1.7)

Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)

Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)

Information about variants

Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:

The servicing, repair and maintenance of approximately 500 vehicles across the North Wales Police geographic area as per lots 1 to 6

Estimated cost excluding VAT: 350000 GBP

Comprising 328, 330D, 530D and X5 3.0D

Common procurement vocabulary (CPV)

Main vocabulary

50110000 Repair and maintenance services of motor vehicles and associated equipment

Quantity or scope:

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:

The right is reserved to require a parent company guarantee and or

suitable performance bond or bank guarantees to secure any advance payment/warranty or maintenance as felt appropriate by the Authority.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Payment will be made in accordance with the contract documents.

All payments will be made in Pounds Sterling. However the PCC reserves the right to pay in Euros should it so wish to at a future date.

The PCC shall pay undisputed sums due to the Contractor in cleared funds within thirty [30] days of receipt and agreement of invoices, submitted monthly in arrears, for work completed to the satisfaction of the PCC. All invoices must be clearly marked with the relevant order number. The PCC will not pay any invoice that has an outstanding credit note against it.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability.

Contractors must Evidence of relevant insurances, including Professional Indemnity Insurance

III.1.4)

Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions:

Conditions in accordance with the contract documents.

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met:

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

l) or any other mandatory requirement of this particular contract as set out in the documentation.

Registration of your company details, free of charge, is required at http://www.bluelight.gov.uk in order to participate in this procurement.

The supplier guide will give all the necessary information needed to register and how to respond to the Notice.

Please advise expression of interest and respond to the Invitation to Tender (ITT) or any Associate PQQ document via the Bluelight portal.

III.2.2)

Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met:

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required:

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required:

Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

Open

IV.2)

Award criteria

IV.2.1)

Award criteria

The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction

An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

NWP/22651

IV.3.2)

Previous publication(s) concerning the same contract

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 03.03.2016 - 17:00

Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate

08.03.2016 - 13:00

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up

[Language_EN]

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

until: : 30.09.2016

IV.3.8)

Conditions for opening tenders

Date: 08.03.2016 - 13:00

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Head of Procurement
Force Headquarters, Glan y don
LL29 8AW Colwyn Bay, North Wales
UK
E-mail: procurement@nthwales.pnn.police.uk

Internet address: http://www.north-wales.police.uk

Body responsible for mediation procedures

a neutral adviser or mediator shall be chosen by agreement between the parties

Internet address: http://www.cedr.co.uk

VI.4.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals:

VI.4.3)