UK

Contract notice

Information

Published

Date of dispatch of this notice: 18/01/2016

Expire date: 17/02/2016

External Reference: 2016-403365

TED Reference: 2016/S 013-018818

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Lancashire Constabulary
GB 618 9909 89
Lancashire Headquarters, Saunders Lane, Hutton
PR4 5SB  Preston
UK
For the attention of: Jacqueline Collett
Telephone: +44 1772412889
E-mail: Jacqueline.collett@lancashire.pnn.police.uk
Internet address(es):
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/36737
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14569&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14569&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Building Cleaning Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No14:  Building-cleaning services and property management services
    Main site or location of works, place of delivery or of performance:

    Lancashire

    NUTS code
    Lancashire
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Lancashire Constabulary require cleaning services which include day to day

    general cleaning, specified additional services, ad hoc cleaning services and

    emergency cleaning services to custody and crimescenes.

    Cleaning services are currently provided at approximately 60 locations

    throughout Lancashire with a large variation in the size and complexity of the

    functions carried out there.

    All contractors staff working on Constabulary premises will be required to pass

    police vetting procedures

    The current cleaning materials stock, equipment and machinery is the property

    of the current contractor. Any transfer of stock ownership from the outgoing

    contractor to the incoming contractor will be a matter of negotiation between

    those two parties.

    It is considered that T.U.P.E Regulations will apply to staff affected by any

    transfer of undertakings associated with this contract.

    The contractor will need to have arrangements in place for the following:

    • The resolution of T.U.P.E issues relating to the existing staff and their

    potential transfer from one contractor to another

    • All staff to be vetted and in place with appropriate training and

    equipment

    • All IT and telephony requirements agreed and in place

    • Suppliers and sub contractors in place and fully aware of their

    responsibilities

    • Cleaning materials, equipment and machinery.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    90911200   Building-cleaning services
    Supplementary vocabulary
    90910000   Cleaning services
    90911000   Accommodation, building and window cleaning services
    90911100   Accommodation cleaning services
    90919200   Office cleaning services
    98310000   Washing and dry-cleaning services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Provision of building cleaning services including emergency and ad hoc requirements

    Estimated cost excluding VAT: 6300000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  5

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    see PQQ

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    see PQQ

    Minimum level(s) of standards possibly required:

    see PQQ

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    see PQQ

    Minimum level(s) of standards possibly required:

    see PQQ

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  7
    Objective criteria for choosing the limited number of candidates: 

    see PQQ

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    17.02.2016 - 16:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    02.03.2016
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    Police and Crime Commissioner for Lancashire
    c/o Saunders Lane, Hutton
    Preston
    Telephone: +44 1772412889
    E-mail: jacqueline.collett@lancashire.pnn.police.uk
    Internet address: http://www.lancashire.police.uk/
     

    Body responsible for mediation procedures

    Police and Crime Commissioner for Lancashir
    c/o Saunders Lane, Hutton
    Preston
    Telephone: +44 1772412889
    E-mail: jacqueline.collett@lancashire.pnn.police.uk
    Internet address: http://www.lancashire.police.uk/
    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained