UK

Contract notice

Information

Published

Date of dispatch of this notice: 11/01/2016

Expire date: 12/02/2016

External Reference: 2016-661658

TED Reference: 2016/S 008-009460

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Devon & Cornwall Police
Middlemoor
EX2 7HQ  Exeter
UK
Contact point(s): Mrs Emma Ashforth
For the attention of: Mrs Emma Ashforth
Telephone: +44 7525246759
E-mail: emma.ashforth@devonandcornwall.pnn.police.uk
Internet address(es):
General address of the contracting authority: http://www.devon-cornwall.police.uk/your-right-to-information
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30310
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14470&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14470&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Avon & Somerset Police
PO Box 37
BS20 8QJ  Portishead
UK
Dorset Police
Winfrith
DT2 8DZ  Dorchester
UK
Gloucestershire Police
No 1 Waterwells, Waterwells Drive
GL2 2AN  Quedgeley
UK
Wiltshire Police
London Road
SN10 2DN  Devizes
UK

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Provision of Vehicle Spare Parts

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Avon & Somerset, Devon & Cornwall, Dorset, Gloucestershire and Wiltshire

    NUTS code
    UNITED KINGDOM
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Customer wishes to appoint one or more Contractors to supply vehicle

    spare parts for use in the repair and maintenance of the Customers vehicle

    fleets. The objective is to maintain safe, effective and efficient vehicle fleets.

    Securing value for money for the Customer (and therefore the general public) is

    a key principle and the Customer sees that such principles encompass,

    primarily, the cost of items, but also the timeliness and flexibility of its Contractor

    (s).

    All vehicle spare parts supplied must be equal to or exceed the original vehicle

    manufacturers specification and the quality must also be equal to or exceed the

    original vehicle manufacturers standard.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    34300000   Parts and accessories for vehicles and their engines
    Supplementary vocabulary
    34310000   Engines and engine parts
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    REQUIREMENT

    The Customers have a requirement for one or more Contractors of Vehicle Spare Parts for use in the repair and maintenance of the Customers vehicle fleets. The objective is to maintain safe, effective and efficient vehicle fleets.

    Securing best value for the Customers (and therefore the general public) is a key principle and the Customers’ see that such principles encompass (primarily) the cost of items, but also the timeliness and flexibility of its Contractor(s).

    All Goods supplied must be equal to or exceed the original vehicle manufacturers specification and the quality must also be equal to or exceed the original vehicle manufacturers standard. The Contractor(s) must be able to support the provenance of all Goods supplied by the provision of MET Test Approved or Block Exemption Regulation (BER) certification upon request.

    LOTS

    This procurement will be divided up into 2 Lots. Tenderers can tender for either or both Lots and can bid for one Customer, multiple Customers or all Customers in either or both Lots.

    The Customer reserves the right not to award Lot 2 to any Tenderer.

    The Contract duration will be for 4 years with an option to extend for 1 year.

    Estimated cost excluding VAT: 4000000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 060 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Provision of Vehicle Spare Parts
    1)

    Short description:

    The Customers have a requirement for one or more Contractors of Vehicle Spare Parts for use in the repair and maintenance of the Customers vehicle fleets. The objective is to maintain safe, effective and efficient vehicle fleets.

    Securing best value for the Customers (and therefore the general public) is a key principle and the Customers’ see that such principles encompass (primarily) the cost of items, but also the timeliness and flexibility of its Contractor(s).

    All vehicle spare parts supplied must be equal to or exceed the original vehicle manufacturers specification and the quality must also be equal to or exceed the original vehicle manufacturers standard. The Contractor(s) must be able to support the provenance of all vehicle spare parts supplied by the provision of Block Exemption Regulation (BER) certification upon request.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    34300000   Parts and accessories for vehicles and their engines
    Supplementary vocabulary
    34310000   Engines and engine parts
    3)

    Quantity or scope:

    The value of the Contract is approximately £4,000,000 over 5 years.

    Estimated cost excluding VAT: 4000000  GBP
    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 60 (from the award of the contract)
    5)

    Additional information about lots:

    The Customer reserves the right to award Lot 1 only.

    Lot No: 2  Lot title: Provision of Vehicle Spare Parts (Brakes)
    1)

    Short description:

    Some Customers have a specific requirement for MET Test Approved brake components (applicable to Lot 2 only). The fitment of MET Test Approved braking components may be extended to some or all of the other Customers during the Contract term. (Note: the ability to supply MET Test Approved components is for information purposes only and the Tenderers response to this question will not be scored in the evaluation process).

    Where the Tenderer is able to supply MET Test Approved components, the Customer reserves the right not to source these components from the winning Tenderer(s).

    The Contractor(s) must be able to support the provenance of all vehicle spare parts supplied by the provision of MET Test Approved certification upon request.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    34300000   Parts and accessories for vehicles and their engines
    Supplementary vocabulary
    34310000   Engines and engine parts
    3)

    Quantity or scope:

    As per Lot 1.

    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 60 (from the award of the contract)
    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    As per Tender documentation.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    As per Tender documentation.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    As per Tender documentation.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    As per Tender documentation.

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    As per Tender documentation.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Not Applicable.

    Minimum level(s) of standards possibly required:

    Not Applicable.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As per Tender documentation.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    127C

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 05.02.2016 - 00:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    12.02.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    [DurationDays]: 243 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no