UK

Contract notice

Information

Published

Date of dispatch of this notice: 22/01/2016

Expire date: 26/02/2016

External Reference: 2016-875728

TED Reference: 2016/S 017-026084

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Police and Crime Commissioner for Nottinghamshire
N/A
Arnot Hill House, Arnot Hill Road, Arnold
NG5 6LU  Nottinghamshire
UK
For the attention of: Leanne Bryant
Telephone: +44 1159670999
E-mail: leanne.bryant@emscu.pnn.police.uk
Internet address(es):
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/32217
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14440&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14440&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Health
  • Housing and community amenities
  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
The Police and Crime Commissioner for Leicestershire
St Johns, Enderby
LE19 2BX  Leicester
UK
The Police and Crime Commissioner for Derbyshire
The Police and Crime Commissioner for Derbyshire
DE5 3RS  Ripley
UK
The Police and Crime Commissioner for Lincolnshire
Police Headquarters, Deepdale Lane, Nettleham
LN2 2LT  Lincoln
The Police and Crime Commissioner for Northamptonshire
Wootton Hall
NN4 0JQ  Northamptonshire

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Medical Services In Custody and Sexual Offence Examination

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    East Midlands Region (Derbyshire, Leicestershire, Lincolnshire and Nottinghamshire) of police forces (and their statutory successors and organisations created as a result of re-organisation or organisational change)

    NUTS code
    EAST MIDLANDS (ENGLAND)
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    maximum number of participants to the framework agreement envisaged: 10
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  10000000  and 18000000  GBP
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Medical Services In Custody and Sexual Offence Examination

    1.1 The Police and Crime Commissioner for Nottinghamshire wishes to

    undertake a compliant EU tender exercise to establish a regional Framework

    Agreement for the purchase of Medical Services in Custody and Sexual Offence

    Examination for a period of 4 years (for all Lots) from 1st June 2016. The primary requirement is for Nottinghamshire Police and its specific delivery models are included within lots 1-3.

    Other named forces within the East Midlands may choose to use the Framework Agreement in the future. and award call-off contracts via mini-competition under lots 4-6. In respect of lots 1-3 the Police and Crime Commissioner for Nottinghamshire intends to award a single call-off contract or two call-off contracts via direct award. The Police and Crime Commissioner will decide upon whether to award a call-off contract for a combination of medical services in custody and sexual offence examination services or separate call-off contracts for these services after receipt of the tenders. The award of the call-off contracts will be made on the basis of the most economically advantageous tender.

    For the avoidance of doubt no work is guaranteed under the Framework Agreement.

    This Framework Agreement is also intended to allow for innovation.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    85100000   Health services
    Supplementary vocabulary
    66162000   Custody services
    79625000   Supply services of medical personnel
    85141000   Services provided by medical personnel
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  yes
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    as per tender document

    Estimated cost excluding VAT
    Range: between  8000000  and 12000000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Medical Services In Custody - Lot 1
    1)

    Short description:

    Medical Services in Custody

    If a call off contract is awarded under this lot it shall be awarded on the basis of direct award

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    85141000   Services provided by medical personnel
    Supplementary vocabulary
    66162000   Custody services
    79625000   Supply services of medical personnel
    85100000   Health services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Sexual offence examination - Lot 2
    1)

    Short description:

    Sexual Offence Examination

    If a call off contract is awarded under this lot it shall be awarded on the basis of direct award

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    85141000   Services provided by medical personnel
    Supplementary vocabulary
    66162000   Custody services
    79625000   Supply services of medical personnel
    85100000   Health services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Medical Services in custody and sexual offence examination combined - Lot 3
    1)

    Short description:

    Medical Services in custody and sexual offence

    examination combined - Lot 3

    If a call off contract is awarded under this lot it shall be awarded on the basis of direct award

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    85141000   Services provided by medical personnel
    Supplementary vocabulary
    66162000   Custody services
    79625000   Supply services of medical personnel
    85100000   Health services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 4  Lot title: Medical Services in Custody for OCBs
    1)

    Short description:

    Provision of medical services in police custody an integrated according to a specific set of requirements arrived at by a force / OCB and which is to be obtained by means of further competition. The initial basis of any service shall be the detailed set of requirements forming part of Lot 1 but these may be modified, amended and added to by a force / OCB as part of any particular Mini Competition. For example the objective criteria for selecting to re-open competition would be on the basis of the particular location of the OCB, the quantity of services the OCB requires and the fact the contract has particularly complex requirements.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    85100000   Health services
    Supplementary vocabulary
    66162000   Custody services
    79625000   Supply services of medical personnel
    85141000   Services provided by medical personnel
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 5  Lot title: Sexual Offence Examination for OCBs
    1)

    Short description:

    Provision of high quality forensic examinations of sexual assault victims according to a specific set of requirements arrived at by a force / OCB and which is to be obtained by means of mini competition.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    85100000   Health services
    Supplementary vocabulary
    66162000   Custody services
    79625000   Supply services of medical personnel
    85141000   Services provided by medical personnel
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 6  Lot title: Medical Services in Custody and Sexual Offence Examination combined OCBs
    1)

    Short description:

    Provision of a combined high quality medical service in custody and provision of high quality forensic examinations of sexual assault victims according to a specific set of requirements arrived at by a force / OCB and which is to be obtained by means of mini competition

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    85100000   Health services
    Supplementary vocabulary
    66162000   Custody services
    79625000   Supply services of medical personnel
    85141000   Services provided by medical personnel
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Tenderers will be advised if this is necessary during the procurement process. Parent Company and / or other guarantees of performance or financial stability may be required by the Lead Commissioner if appropriate

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Refer to the Invitation to Tender documentation for further details

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    In the event of a consortia being successfully appointed to the framework agreement, the Lead Commissioner reserves the right to require the consortia to form a single legal entity or for all consortia members to sign the framework agreement on the basis of joint and several liability.Refer to the Invitation to Tender documentation for further details.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    A number of key performance indicators are incorporated as part of the framework agreement

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who:

    (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

    (b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other proceedings under national laws and regulations;

    (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

    (d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

    (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

    (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

    (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

    (h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

    (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

    (j) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

    (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

    (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

    Minimum level(s) of standards possibly required:

    Refer to invitation to tender documentation for further details

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to invitation to tender documentation for further details

    Minimum level(s) of standards possibly required:

    Refer to invitation to tender documentation for further details

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    Medical Profession.

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of  the criteria stated below
    1. price . Weighting 30
    2. Quality . Weighting 70
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    22529

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 19.02.2016 - 00:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    26.02.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    [DurationDays]: 090 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    East Midlands Strategic Commercial Unit

    Nottinghamshire Police Headquarters

    Sherwood Lodge

    Arnold

    Nottingham

    NG5 8PP

    leanne.bryant@emscu.pnn.police.uk

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained