UK

Contract notice

Information

Published

Date of dispatch of this notice: 11/12/2015

Expire date: 11/01/2016

External Reference: 2015-281406

TED Reference: 2015/S 243-441816

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Office of the Police and Crime Commissioner for Surrey
N/A
PO Box 412
GU3 1YJ  Guildford
UK
For the attention of: Laura Hughes
E-mail: laura.hughes@surrey.pnn.police.uk
Internet address(es):
General address of the contracting authority: http://www.surrey.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30091
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14292&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14292&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Office of the Police and Crime Commissioner for Sussex

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Framework for the Provision of Legal Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No21:  Legal services
    Main site or location of works, place of delivery or of performance:

    Surrey and Sussex

    NUTS code
    Surrey, East and West Sussex
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Police and Crime Commissioner for Surrey is seeking expressions of interest for the Provision of Legal Services to be provided by a single supplier to Surrey Police, Sussex Police, the Office of the Police and Crime Commissioner for Surrey and the Office of the Police and Crime Commissioner for Sussex within the counties of Surrey and Sussex (East Sussex, West Sussex and Brighton & Hove).

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79100000   Legal services
    Supplementary vocabulary
    66513000   Legal insurance and all-risk insurance services
    66513100   Legal expenses insurance services
    79110000   Legal advisory and representation services
    79111000   Legal advisory services
    79112000   Legal representation services
    79130000   Legal documentation and certification services
    79140000   Legal advisory and information services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The Framework Term shall be for 2 years with the option to extend the Framework by 2 additional 12 month increment(s), making the maximum possible Framework Term 4 years. The option to extend the Framework shall be at the sole discretion of the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex. The Police and Crime Commissioner for Surrey is acting as lead force for a Framework Agreement for Surrey Police, Sussex Police, the Office of the Police and Crime Commissioner for Surrey and the Office of the Police and Crime Commissioner for Sussex who may wish to request the provision of services under this Framework at their discretion. The estimated total value of the Framework Agreement is £3,300,000 which is based on approximate total annual spend aggregated over 4 years. The above named parties have expressed an interest in this Framework, however there is no commitment for them to utilise the Framework. Any of the above named parties can raise call off contracts/purchase orders at any time during the term of the Framework at their discretion.

    Estimated cost excluding VAT: 3300000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 024 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Parent/Holding Company Guarantee may be required.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    The Police and Crime Commissioner for Surrey reserves the right to require the completion of a Parent/Holding Company Guarantee by notification in the Acceptance Letter.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    No special legal form is required but each Participating Organisation will be required to become jointly and severally responsible for the contract before acceptance.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    These will be stated in the Invitation to Tender document

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    These will be stated in the Invitation to Tender document

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    These will be stated in the Invitation to Tender document

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    These will be stated in the Invitation to Tender document

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    JPS097

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    08.01.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    The Police and Crime Commissioner for Surrey is tendering this Framework through the EU Supply Tendering portal via a modified Open Tender Procedure under the Light Regime. The Invitation to Tender has been published alongside this Advert. Prospective tenderers are required to register their interest by going to www.eu-supply.com and visiting the supplier area. Tenderers should then respond to the Invitation to Tender (using the above portal) by no later than Friday 8th January 2016. Hard copy or emailed applications will not be accepted. Following this date the Police and Crime Commissioner for Surrey will evaluate the responses to identify the Tenderer who has submitted the most economically advantageous bid. The Police and Crime Commissioner for Surrey reserves the right not to award a Framework and is not liable for any costs incurred by any prospective tenderers. It is anticipated that the Framework will be awarded in February 2016. All enquiries should be made via the Tendering portal.