UK

Contract notice

Information

Published

Date of dispatch of this notice: 01/12/2015

Expire date: 08/01/2016

External Reference: 2015-912725

TED Reference: 2015/S 234-425209

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Dorset & Wiltshire Fire Authority
c/o. Wiltshire Fire and Rescue Service Service Headquarters Manor House Potterne
SN10 5PP  Devizes
UK
Contact point(s): Clare McCallum
For the attention of: Clare McCallum
Telephone: +44 1380731152
E-mail: clare.mccallum@wiltsfire.gov.uk
Internet address(es):
General address of the contracting authority: http://www.wiltsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/31617
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14177&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14177&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
  • Other: Fire and Rescue Services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Insurance Services for Dorset and Wiltshire Fire Authority

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No6:  Financial services a) Insurances services b) Banking and investment services
    Main site or location of works, place of delivery or of performance:
    NUTS code
    Wiltshire CC
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Insurance Services for Dorset and Wiltshire Fire Authority commencing 1st April 2016-31st March 2017 to include Long Term Agreement options of 3 +1 + 1 years. The contract is for 9 lots and tenderers are invited to tender for one or more lots. Please refer to the Invitation to Tender and supporting documents for further information

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66510000   Insurance services
    Supplementary vocabulary
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66515411   Pecuniary loss insurance services
    66516000   Liability insurance services
    66519200   Engineering insurance services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  yes
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Tenders for insurance risk will e invited on the basis of a three year Long Term Agreement with the option to extend for a further two years in periods of one year. Insurers will be permitted for all or some of the risk classes.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Starting  01. 04. 2016  Completion  31. 03. 2021

    Information about lots

    Lot No: 1  Lot title: Property
    1)

    Short description:

    Property Damage, Money, Contract Works and Business Interruption as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66515200   Property insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515411   Pecuniary loss insurance services
    66516000   Liability insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 2  Lot title: Liability
    1)

    Short description:

    Employer’s Liability, Public and Products Liability, Officials’ Indemnity, Professional Negligence and Libel and Slander as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66516000   Liability insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66515411   Pecuniary loss insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 3  Lot title: Motor
    1)

    Short description:

    Motor Fleet as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66515411   Pecuniary loss insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66516000   Liability insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 4  Lot title: Airside Liability
    1)

    Short description:

    Airside Liability as more fully detailed in the Invitation To Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66516000   Liability insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66515411   Pecuniary loss insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 5  Lot title: Engineering
    1)

    Short description:

    Engineering Services and Inspection as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66519200   Engineering insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66515411   Pecuniary loss insurance services
    66516000   Liability insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 6  Lot title: Crime
    1)

    Short description:

    Crime as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66515411   Pecuniary loss insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66516000   Liability insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 7  Lot title: Personal Accident and Travel
    1)

    Short description:

    Personal Accident and Travel as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66512000   Accident and health insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66515411   Pecuniary loss insurance services
    66516000   Liability insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 8  Lot title: Terrorism
    1)

    Short description:

    Terrorism as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66515200   Property insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515411   Pecuniary loss insurance services
    66516000   Liability insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Lot No: 9  Lot title: Claims Handling
    1)

    Short description:

    Claims Handling for Motor and Liability as more fully detailed in the Invitation to Tender and supporting documents

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66516000   Liability insurance services
    Supplementary vocabulary
    66510000   Insurance services
    66512000   Accident and health insurance services
    66514110   Motor vehicle insurance services
    66515200   Property insurance services
    66515411   Pecuniary loss insurance services
    66519200   Engineering insurance services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2021
    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Not applicable

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    The awarding Authority will pay insurance premiums on 01.04.2016 and annually thereafter

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not applicable

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    The tender is open to insurance companies who must be licensed to transact insurance business in the categories listed in II.1.6 either in the UK or the EC Member State of Domicile.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Copies of the last three years Reports and Accounts and details of the Standard and Poors Rating (or equivalent).

    Minimum level(s) of standards possibly required:

    Standard and Poors Rating (or equivalent) of A- or better.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Details of names and qualifications of employees who would be responsible for the delivery of services. List of other public bodies insured and risk classes involved

    including an overview of services provided to the Public Sector over the past 3 years

    Minimum level(s) of standards possibly required:

    Sufficient experience of Public Sector.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    The tender is open to insurance companies who are licensed to provide the insurance cover required either in the UK or in the EC Member State of Domicile. Insurers must be authorised by the UK Financial Conduct Authority or equivalent.

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    DWFRS 2015/003

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    08.01.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 000 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Date: 08.01.2016 - 12:00
    Place: 

    Wiltshire Fire and Rescue Service, Service Headquarters, Manor House, Potterne, Nr. Devizes, Wiltshire SN10 5PP

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Potential Providers must submit their tender electronically via the EU Supply e-Tendering System (https://uk.eu-supply.com/login.asp?B=BLUELIGHT ). Further instructions on how to use the tender exchange facility aregiven on the site. If you experience any problems or are unable to comply with this request, please contact

    the Lead Procurement Representative, as detailed in “Section 1.6”. Tenders must arrive by the date and time stipulated. It is the Potential Provider’s responsibility to ensure it is familiar with the e-tendering system in order to upload the tender on time and ensure arrival by the closing date and time stipulated. Potential providers

    should allow sufficient time for submissions to be made before the deadline for submitting tender responses. The EU Supply portal will be locked to potential bidders at the deadline date and time stated above. Late submissions will not be accepted after the stated deadline has passed and the DWFRS will not consider

    requests for extension of the time or date fixed for the submission of responses.

    The DWFRS may, however, in its own absolute discretion extend the time or date fixed for submission in such circumstances the DWFRS will notify all Tenderers of any change. Tenderers should submit only such information as is necessary to respond effectively to this ITT. Unless specifically requested, extraneous presentation materials are neither necessary nor desired. Tenders will be

    evaluated on the basis of the information submitted by the Deadline. If a tenderer wishes to tender on the basis of an amended or altered specification or conditions of contract, then he should submit one tender in exact compliance and another tender offering an alternative.