UK

Contract notice

Information

Published

Date of dispatch of this notice: 30/11/2015

Expire date: 02/02/2016

External Reference: 2015-126206

TED Reference: 2015/S 235-426532

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Police and Crime Commissioner for Hertfordshire and The Police and Crime Commissioner for Cambridgeshire
N/A
Hertfordshire Constabulary HQ
Standborough Road, Wewyn Garden City  AL8 6XF
UK
For the attention of: Jennifer Cartwright
Telephone: +44 01707354159
E-mail: Jennifer.cartwright@herts.pnn.police.uk
Internet address(es):
General address of the contracting authority: http://www.bedfordshire.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/29016
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14169&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14169&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Cambridgeshire Constabulary
Cambridgeshire Police Headquarters
PE29 6NP  Huntingdon

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Grounds Maintenance Services for Hertfordshire and Cambridgeshire Constabularies

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No1:  Maintenance and repair services
    Main site or location of works, place of delivery or of performance:

    Hertfordshire and Cambridgeshire Sites as stated in the SOR

    NUTS code
    EAST OF ENGLAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    maximum number of participants to the framework agreement envisaged: 2
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 480000  GBP
    Frequency and value of the contracts to be awarded:

    Total value for 4 year period for;

    LOT 1 - £310,000.00

    LOT 2 - £170,000.00

    II.1.5)

    Short description of the contract or purchase(s)

    Cambridgeshire Constabulary and Hertfordshire Constabulary have a requirement

    for a Grounds Maintenance Service to all their sites. Potential tenderers must be

    able to demonstrate that they have a clear understanding of our requirements,

    together with a proven capability to meet the specification. Provision of detailed

    evidence that your organisation is able to meet timelines and have a robust,

    proactive business structure in place is essential.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    77314000   Grounds maintenance services
    Supplementary vocabulary
    77000000   Agricultural, forestry, horticultural, aquacultural and apicultural services
    77300000   Horticultural services
    77310000   Planting and maintenance services of green areas
    77311000   Ornamental and pleasure gardens maintenance services
    77314100   Grassing services
    77315000   Seeding services
    77330000   Floral-display services
    77340000   Tree pruning and hedge trimming
    77341000   Tree pruning
    77342000   Hedge trimming
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Hertfordshire Constabulary and Cambridgeshire Constabulary have a requirement for a Grounds

    Maintenance Service to all their sites. Potential

    tenderers must be able to demonstrate that they

    have a clear understanding of our requirements,

    together with a proven capability to meet the

    specification. Provision of detailed evidence that

    your organisation is able to meet timelines and have

    a robust, proactive business structure in place is

    essential.

    This requirement has been broken down into two LOTS based on geographical location. LOT 1 - Hertfordshire and LOT 2 - Cambridgeshire.

    This framework agreement will be for a three year period with a 12 month extension option.

    Estimated cost excluding VAT: 480000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  1
    II.3)

    Duration of the contract or time limit for completion

    Starting  01. 04. 2016  Completion  15. 04. 2020

    Information about lots

    Lot No: 1  Lot title: LOT 1 - Hertfordshire Constabulary
    1)

    Short description:

    Hertfordshire Constabulary has a requirement for a Grounds

    Maintenance Service to all their sites. Potential

    tenderers must be able to demonstrate that they

    have a clear understanding of our requirements,

    together with a proven capability to meet the

    specification. Provision of detailed evidence that

    your organisation is able to meet timelines and have

    a robust, proactive business structure in place is

    essential.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    77314000   Grounds maintenance services
    Supplementary vocabulary
    77000000   Agricultural, forestry, horticultural, aquacultural and apicultural services
    77300000   Horticultural services
    77310000   Planting and maintenance services of green areas
    77311000   Ornamental and pleasure gardens maintenance services
    77314100   Grassing services
    77315000   Seeding services
    77330000   Floral-display services
    77340000   Tree pruning and hedge trimming
    77341000   Tree pruning
    77342000   Hedge trimming
    3)

    Quantity or scope:

    Estimated cost excluding VAT: 310000  GBP
    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 04. 2016  Completion 31. 03. 2020
    5)

    Additional information about lots:

    Lot No: 2  Lot title: LOT 2 - Cambridgeshire Constabulary
    1)

    Short description:

    Cambridgeshire Constabulary has a requirement for a Grounds Maintenance Service to all their sites. Potential

    tenderers must be able to demonstrate that they

    have a clear understanding of our requirements,

    together with a proven capability to meet the

    specification. Provision of detailed evidence that

    your organisation is able to meet timelines and have

    a robust, proactive business structure in place is

    essential.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    77314000   Grounds maintenance services
    Supplementary vocabulary
    77000000   Agricultural, forestry, horticultural, aquacultural and apicultural services
    77300000   Horticultural services
    77310000   Planting and maintenance services of green areas
    77311000   Ornamental and pleasure gardens maintenance services
    77314100   Grassing services
    77315000   Seeding services
    77330000   Floral-display services
    77340000   Tree pruning and hedge trimming
    77341000   Tree pruning
    77342000   Hedge trimming
    3)

    Quantity or scope:

    Estimated cost excluding VAT: 170000  GBP
    4)

    Indication about different date for duration of contract or starting/completion

    Starting 16. 04. 2016  Completion 15. 04. 2020
    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    For the Hertfordshire Constabulary, payment arrangements will be made electronically via an e-Marketplace. Details of which are detailed in the Terms and Conditions (Document 9).

    For the Cambridgeshire Constabulary, payment arrangements are detailed in the Terms and Conditions (Document 9A).

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    The performance of the contract will be monitored using KPI‘s as per Document 8. The contract will be managed using the contract management tools as shown in Document 6.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    E/4/0165/15

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 19.01.2016 - 00:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    26.01.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    until: : 29.04.2016
    IV.3.8)

    Conditions for opening tenders

    Date: 26.01.2016 - 12:30
    Place: 
    Herfordshire Police HQ
    AL8 6XF  Hertfordshire
    For the attention of: Jennifer Cartwright
    Persons authorised to be present at the opening of tenders: yes

    Emma-Louise Savine (Contracts Manager)

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court (England, Wales and Northern Ireland)
    Internet address: https://www.judiciary.gov.uk
     

    Body responsible for mediation procedures

    TBC
    Internet address:
    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained