Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
EX3 0NW Exeter
UK
For the attention of: Louise Doherty
Telephone: +44 1392872200
E-mail: procurement@dsfire.gov.uk

Internet address(es):
General address of the contracting authority: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30504
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14168&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14168&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority

Body governed by public law

I.3)

Main activity

Public order and safety

I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Supply of Fire-fighting Personal Protective Equipment - Helmets, Gloves, Fire-hoods, Boots (leather), Boots (rubber)

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

Main site or location of works, place of delivery or of performance:

Exeter

NUTS code

SOUTH WEST (ENGLAND)

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.5)

Short description of the contract or purchase(s)

Devon & Somerset Fire and Rescue Authority (the Authority) requires the provision of fire helmets, fire fighting gloves, fire hoods and fire boots (leather and rubber) to meet user requirements for the next five to ten years.

The requirements have been separated into Lots:

Lot 1 – Fire helmets

Lot 2 – Fire fighting gloves

Lot 3 – Fire hoods

Lot 4 – Fire boots (leather)

Lot 5 – Fire boots (rubber)

Potential Providers may submit responses for one, for several or for all Lots. The Authority may award a Contract for one, for several or for all Lots.

The Successful Contractor(s) must have the legal and financial capacity, previous experience and technical and professional ability to perform the contract.

The fire helmets, fire fighting gloves, fire hoods and fire boots must be compatible with the Authority’s existing equipment and as a completed ensemble with Fire Coats and Fire Trousers.

The Authority proposes to enter into Contract(s) for a period of 5 years, with a break review after three years, with the Contractor(s). The Authority may extend the Contract(s) for further periods of 12 months up to 60 months in total. The Contract is anticipated to commence in March 2016 and will expire at the latest in February/March 2026.

The Contract will only be open and available for the use of Devon and Somerset Fire and Rescue Service.

Procurement documentation can be found on the Authority‘s e-tendering portal located at https://uk.eu-supply.com/login.asp?B=BLUELIGHT

II.1.6)

Common procurement vocabulary (CPV)

Main vocabulary

35100000 Emergency and security equipment

Supplementary vocabulary

35811100 Fire-brigade uniforms

II.1.7)

Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)

Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)

Information about variants

Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:

The Authority requires the provision of fire helmets, fire fighting gloves, fire hoods and fire boots to meet user requirements for the next five to ten years.

The requirements have been separated into Lots:

Lot 1 – Fire helmets

Lot 2 – Fire fighting gloves

Lot 3 – Fire hoods

Lot 4 – Fire boots (leather)

Lot 5 – Fire boots (rubber)

Potential Providers may submit responses for one, for several or for all Lots. The Authority may award a Contract for one, for several or for all Lots.

Evaluation of each Lot will be in accordance with the Selection and Award criteria which will determine the Most Economically Advantageous tender in each Lot.

The fire helmets, fire fighting gloves, fire hoods and fire boots must be compatible with the Authority’s existing equipment and as a completed ensemble with Fire Coats and Fire Trousers.

The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.

However, subject to the availability of funding the Authority may consider total replacement of certain garments during the period of the Contract.

The Value Range provided in this Section II2.1 provides an estimation for all Lots for a five years initial term. The Authority does not guarantee quantities and range information provided in this Notice is as a guide to Potential Providers.

Estimated cost excluding VAT
Range: between 600000 and 1300000 GBP

II.2.2)

Information about options

Options: yes

Description of these options:

Each optional twelve month extension is estimated to be valued between 125 000 GBP and 200 000 GBP

II.2.3)

Information about renewals

This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion

Duration in months: 060 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of Fire-fighting Helmets

Short description:

The Authority requires Fire helmets that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking firefighting and operational activities and which meet the following (or equivalent) Standards:

BS EN 443:2008 Helmets for fire fighting in buildings and other structures

BS EN 14458:2004 Personal eye-equipment. Face shields and visors for use with firefighters and high performance industrial safety helmets used by firefighters, ambulance and emergency services

Common procurement vocabulary (CPV)

Main vocabulary

35100000 Emergency and security equipment

Supplementary vocabulary

35811100 Fire-brigade uniforms

Quantity or scope:

The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.

However, subject to the availability of funding the Authority may consider total replacement of certain garments during the period of the Contract.

The value range provides an estimation of spend for a five year initial term. The Authority does not guarantee quantities and take-up and information provided in this Notice is as a guide to Potential Providers

Estimated cost excluding VAT
Range: between 275000 and 750000 GBP

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Lot No: 2 Lot title: Supply of Fire-fighting Gloves

Short description:

The Authority requires fire-fighting gloves that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking firefighting and operational activities.

The Gloves must meet the following (or equivalent) Standards:

BS EN 388:2003 Protective gloves against mechanical risks

BS EN 407:2004 Protective gloves against thermal risks (heat and/or fire)

BS EN 420:2003+A1:2009 Protective gloves. General requirements and test methods

BS EN 659:2003+A1:2008 Protective gloves for firefighters

Common procurement vocabulary (CPV)

Main vocabulary

35100000 Emergency and security equipment

Supplementary vocabulary

35811100 Fire-brigade uniforms

Quantity or scope:

The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.

Estimated cost excluding VAT
Range: between 100000 and 200000 GBP

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Lot No: 3 Lot title: Supply of Fire-hoods

Short description:

The Authority requires fire hoods that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking firefighting and operational activities and which meet as a minimum the following (or equivalent) Standards:

BS EN 13911: 2004 + annex A & B, Protective clothing for firefighters. Requirements and test methods for fire hoods for firefighters

BS EN 367:1992 Protective clothing. Protection against heat and fire. Method for determining heat transmission on exposure to flame

BS EN ISO 13688:2013 Protective clothing. General requirements

Common procurement vocabulary (CPV)

Main vocabulary

35100000 Emergency and security equipment

Supplementary vocabulary

35811100 Fire-brigade uniforms

Quantity or scope:

The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.

Estimated cost excluding VAT
Range: between 35000 and 60000 GBP

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Lot No: 4 Lot title: Supply of Fire-fighting Boots (Leather)

Short description:

The Authority requires Fire-fighting boots (leather) that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking firefighting and operational activities and which meet the following (or equivalent) Standards:

BS EN 15090:2012 Footwear for Firefighters (Type 2)

EN ISO 20345:2011 Personal protective equipment. Safety footwear

EN 50321:2000 Electrically insulating footwear for working on low voltage installations.

Common procurement vocabulary (CPV)

Main vocabulary

35100000 Emergency and security equipment

Supplementary vocabulary

35811100 Fire-brigade uniforms

Quantity or scope:

The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.

Estimated cost excluding VAT
Range: between 150000 and 250000 GBP

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Lot No: 5 Lot title: Supply of Fire-fighting Boots (rubber)

Short description:

The Authority requires Fire-fighting boots (rubber) that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking firefighting and operational activities and which meet the following (or equivalent) Standards:

BS EN 15090:2012 Footwear for Firefighters (Type 2)

EN ISO 20345:2011 Personal protective equipment. Safety footwear

EN 50321:2000 Electrically insulating footwear for working on low voltage installations.

Common procurement vocabulary (CPV)

Main vocabulary

35100000 Emergency and security equipment

Supplementary vocabulary

35811100 Fire-brigade uniforms

Quantity or scope:

The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.

Estimated cost excluding VAT
Range: between 50000 and 150000 GBP

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:

Minimum insurance levels:

Public and Products Liability: 5 000 000 GBP

Employers Liability: 5 000 000 GBP

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Determined within the tender documentation

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Organisations wishing to bid as either a consortium or subcontracting arrangement do not require a specific legal form in order to submit a tender. If the potential provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead partner for the purposes of the procurement. All correspondence in relation to this procurement will be sent to the Lead Partner only.

III.1.4)

Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.2)

Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met:

Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015 on the basis of information provided in response to the Invitation to Tender. Completed responses to the Invitation to Tender must be returned via the e-tendering portal before the deadline for receipt of responses as notified in Section IV.3.4 of this OJEU Notice.

Minimum level(s) of standards possibly required:

The Authority will review a range of economic information to evaluate your organisation‘s economic and financial standing. In addition to the requested financial information in the Invitation to Tender, the Authority may consult Experian reports and other credit rating or equivalent reports depending on where your organisation is located. In particular, the Authority will consider financial strength and risk of business failure.

If your organisation is evaluated as high risk the Authority may:

— ask for additional information, including information relating to your parent company, if applicable; and/or

— require a parent company guarantee or a performance bond.

Your organisation must have a minimum annual turnover that is at least twice the estimated annual contract value of the Lot or Lots awarded.

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Refer to ITT documentation — https://uk.eu-supply.com/login.asp?B=BLUELIGHT

Minimum level(s) of standards possibly required:

Refer to ITT documentation — https://uk.eu-supply.com/login.asp?B=BLUELIGHT

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

Open

IV.2)

Award criteria

IV.2.1)

Award criteria

The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction

An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

DS136-15

IV.3.2)

Previous publication(s) concerning the same contract

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.01.2016 - 12:00

Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate

12.01.2016 - 12:00

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up

[Language_EN]

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

Duration in months: 003 (from the date stated for receipt of tender)

IV.3.8)

Conditions for opening tenders

Date: 12.01.2016 - 12:00

Persons authorised to be present at the opening of tenders: yes

Tenders will be opened by Devonand Somerset Fire and Rescue Authority employees, located at DSFRS Headquarters, The Knowle, Clyst St George, Exeter, Devon EX3 0NW

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Devon & Somerset Fire and Rescue Authority
723645339
The Knowle, Clyst St George,
EX3 0NW Exeter
UK
Telephone: +44 1392872200
E-mail: procurement@dsfire.gov.uk
Fax: +44 1392872300

Internet address: http://www.dsfire.gov.uk

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals:

The Authority will incorporate a minimum 10 calendar day standstill period at the point that an intention to award decision notice is communicated to tenderers. The intention to award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tenderer; and will specify when the standstill period is expected to end. Appeals against the intention to award decision must be made in writing to the Authority by the date specified in the intention to award decision notice. If an appeal is not successfully resolved the Public Contracts Regulations 2015 provide for the aggrieved party who has been harmed or at risk of harm to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.3)