UK

Contract notice

Information

Published

Date of dispatch of this notice: 29/01/2016

Expire date: 11/03/2016

External Reference: 2016-954802

TED Reference: 2016/S 022-035137

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
EX3 0NW  Exeter
UK
For the attention of: Bridget Phillips
Telephone: +44 1392872200
E-mail: procurement@dsfire.gov.uk
Internet address(es):
General address of the contracting authority: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30504
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12948&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12948&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

DS144-15 Supply and Retrofit of Auxiliary Batteries

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:
    NUTS code
    SOUTH WEST (ENGLAND)
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Authority is seeking to appoint a Contractor to supply and retrofit auxiliary batteries to a number of their operational vehicles. The auxiliary batteries are required to support the communication equipment.

    Potential Providers are able to bid for this requirement based on the following options:

    • Option 1 – The auxiliary battery retrofits are carried out at the Contractors Premises (requiring the Contractor to collect and deliver the Vehicles and have their own (or access to) suitable Premises to carry out the Service).

    • Option 2 – The auxiliary battery retrofits are carried out at the Authority’s Premises.

    Potential Providers are able to submit a tender based on being able to deliver both of these options or one option only. The Authority will decide which option to award, once the tender evaluation stage is complete – It will be at the Authority’s discretion as to which option is awarded.

    The contract will be awarded to a single Contractor and will only be open and available for the use of Devon and Somerset Fire and Rescue Service. The relatively low value of the Contract and cap of four vehicles that the Authority can release at any one time is considered achievable for all organisation sizes (including Small and Medium Enterprises).

    The contract is anticipated to commence in June 2016.

    Procurement documentation can be found on the Authority‘s e-tendering portal located at https://uk.eu-supply.com/login.asp?B=BLUELIGHT

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    50117000   Vehicle conversion and reconditioning services
    Supplementary vocabulary
    34114100   Emergency vehicles
    34144200   Vehicles for the emergency services
    34144210   Firefighting vehicles
    34144213   Fire engines
    50117100   Motor vehicle conversion services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The contract will be for the supply and retrofit of auxiliary batteries to Medium Rescue Pumping Appliances (MRP‘s) and may include a second optional phase of retrofits to Special Vehicles (Prime Movers, Rescue Tenders, Water Carriers, Operational Support vehicles etc.).

    DSFRS currently has 110 MRP‘s and 48 Special Vehicles within its fleet of vehicles (including national resilience vehicles). DSFRS does not intend to retrofit auxiliary batteries to all MRP‘s, only those with a remaining operational life that justifies the investment. Although not confirmed, it is likely that a minimum of 40 MRP‘s will require retrofitting. At this early stage, it is not known how many Special Vehicles would be retrofitted if DSFRS proceeded with the second optional phase.

    To maintain operational resilience, the Authority will only release four vehicles for retrofit at any one time.

    Estimated cost excluding VAT
    Range: between  90000  and 400000  GBP
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    Optional second phase - A second optional phase to supply and retrofit auxiliary batteries to Special Vehicles has been included within the scope of this contract. At this stage, no funding has been identified for this phase and it is not known how many Special Vehicles would be retrofitted if DSFRS proceeded with it.

    Option to extend the contract - The Authority proposes to enter into the contract for a period of two years with the Contractor. The Authority may extend the contract for a further period or periods not exceeding a total contract period of four years.

    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 024 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Minimum insurance levels:

    Employers (Compulsory) Liability - £5,000,000 (five million pounds)

    Public Liability* - £5,000,000 (five million pounds)

    Products Liability* - £5,000,000 (five million pounds)

    *Public Liability/Products Liability shall include cover for the following:

    1) Property/Vehicles being worked upon

    2) Hot work (if applicable)

    and should include cover for the following:

    3) Advice, design and specification liability provided as part of a package for supply and installation of products

    4) Financial loss

    5) Failure to perform (efficacy)

    Potential providers who do not have in place (or cannot commit to obtain prior to the commencement of the contract) the desirable cover within their Public Liability/Products Liability insurance (those listed as 3), 4) and 5) above), shall have separate Professional Indemnity insurance. In this instance the level of Professional Indemnity insurance required is a limit of indemnity of not less than £1,000,000 (one million pounds) for each individual claim or £5,000,000 (five million pounds) in aggregate.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Determined within the tender documentation.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Organisations wishing to bid as either a consortium or subcontracting arrangement do not require a specific legal form in order to submit a tender. If the potential provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead partner for the purposes of the procurement. All correspondence in relation to this procurement will be sent to the Lead Partner only.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Economic operators must be registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set out in Annex XI of directive 2014/24/EU) under the conditions laid down by that member state).

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015 on the basis of information provided in response to the Invitation to Tender. Completed responses to the Invitation to Tender must be returned via the e-tendering portal before the deadline for receipt of responses as notified in Section IV.3.4 of this OJEU Notice.

    Minimum level(s) of standards possibly required:

    The Authority will review a range of economic information to evaluate your organisation‘s economic and financial standing. In addition to the requested financial information in the Invitation to Tender, the Authority may consult Experian reports and other credit rating or equivalent reports depending on where your organisation is located. In particular, the Authority will consider financial strength and risk of business failure.

    If your organisation is evaluated as high risk the Authority may:

    — ask for additional information, including information relating to your parent company, if applicable; and/or

    — require a parent company guarantee or a performance bond.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to ITT documentation - https://uk.eu-supply.com/login.asp?B=BLUELIGHT

    Minimum level(s) of standards possibly required:

    Refer to ITT documentation - https://uk.eu-supply.com/login.asp?B=BLUELIGHT

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    DS144-15

    IV.3.2)

    Previous publication(s) concerning the same contract

    Prior information notice
    Notice number in the OJEU: 2015/S 127-232902  of 04.07.2015
    Other previous publications
    Notice number in the OJEU: 2015/S 154-284263  of 12.08.2015
    Notice number in the OJEU: 2015/S 214-391185  of 05.11.2015
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 11.03.2016 - 13:30
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    11.03.2016 - 14:00
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 006 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Date: 11.03.2016 - 14:00
    Persons authorised to be present at the opening of tenders: yes

    Tenders will be opened by Devon and Somerset Fire and Rescue Service employees, located at DSFRS Headquarters, The Knowle, Clyst St George, Exeter, Devon, EX3 0NW

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    The deadline for Potential Providers to confirm attendance at the on-site vehicle surveys is on or before Tuesday 23rd February 2016 via the messaging area within the e-tendering portal - https://uk.eu-supply.com/login.asp?B=BLUELIGHT

    The date for the on-site vehicle surveys is Wednesday 2nd March 2016, at:

    Devon and Somerset Fire and Rescue Service

    Knights Road

    Chelston Business Park

    Wellington

    Somerset

    TA21 9JH

    See tender documentation (Part A - ITT Supporting Information, section 1.6) for further information on vehicle surveys.