UK

Contract award notice

Information

Published

Date of dispatch of this notice: 02/11/2015

External Reference: 2015-243482

TED Reference: 2015/S 214-391471

Contract award notice

Contract award notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
EX3 0NW  Exeter
UK
For the attention of: Luke Malton
Telephone: +44 1392872504
E-mail: lmalton@dsfire.gov.uk
Fax: +44 1392872300
Internet address(es):
General address of the contracting authority/entity: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30504
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12691&B=BLUELIGHT
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
UK Fire and Rescue Services - http://www.cfoa.org.uk/frs?alpha

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract:

Discretionary Mutual Protection Programme Insurance

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No6:  Financial services a) Insurances services b) Banking and investment services
    Main site or location of works, place of delivery or of performance:

    Exeter

    NUTS code
    UNITED KINGDOM
    II.1.4)

    Short description of the contract or purchase(s)

    Following a comprehensive review of the insurance market currently available to

    UK FRS’s culminating in a formal Insurance Tender in mid-2013 and the findings

    of an independent feasibility study, FRIC (Fire and Rescue Insurance

    Consortium) Members pursued an alternative form of funding to cover the

    attritional (reasonably predictable) loss and damage to property and legal

    liabilities incurred in the course of business.

    FRIC Members considered a range of alternative structures from an informal

    cross-member pool to a fully regulated Mutual Insurance Company. The model

    selected is known to FRIC as a (Hybrid) DM (Discretionary Mutual), this being a

    discretionary mutual supported by a protection programme of external insurance.

    Following the conclusion of a competitive tender let in accordance with the Public

    Contracts Regulations 2006, the DM Manager has been appointed to manage

    the DM and delegated functions from the PP (Protection Programme). FRIC

    Members will now work closely with the DM Manager to establish the DM Entity,

    define the target operating model and deliver the PP.

    This procurement concerns the PP insurance requirements as described in this

    ITT together with the supporting information provided herein. The Contractor/s

    will be required to work closely with the DM Entity and the DM Manager. The DM

    Manager will require delegated Underwriting and Claims Management on behalf

    of the Contractor as part of the resultant Contract/s.

    This Contract is due to commence on 01/11/2015 and will be for a fixed intiial period of 24 months with three twelve month extension periods.

    This Contract will be open to any UK Fire and Rescue Service - http://www.cfoa.org.uk/frs?alpha

    II.1.5)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66510000   Insurance services
    II.1.6)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.2)

    Total final value of contract(s)

    II.2.1)

    Total final value of contract(s)

    Value: 5427000 GBP
    Excluding VAT

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated without a call for competition
    Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU):
    Directive 2004/18/EC
    1) Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
    No tenders or no suitable tenders in response to: open procedure
    Extreme urgency brought about by events unforeseeable by the contracting authority and in accordance with the strict conditions stated in the Directive: no
    Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
    New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: no
    Service contract awarded to the successful candidate or one of them after a design contest: no
    All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria:  no
    This Procurement process (Negotiated Procedure without prior publication), is being conducted under regulation 32 of the Public Contracts Regulations 2015 has been initiated because an Open Procedure did not produce any suitable tenders.
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    Lowest price
    IV.2.2)

    Information about electronic auction

    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    DS171-15

    IV.3.2)

    Previous publication(s) concerning the same contract

    Contract notice
    Notice number in the OJEU: 2015/S 119-217926  of 19.06.2015

    Section V: Award of contract

    Contract No: 1 Lot No: 5 - Lot title:

    Combination 5 - Lot 8 (Motor Excess Insurer)

    V.1)

    Date of contract award decision:

    03.09.2015
    V.2)

    Information about offers

    Number of offers received: 3
    Number of offers received by electronic means: 3
    V.3)

    Name and address of economic operator in favour of whom the contract award decision has been taken

    ERS Syndicate Management Limited
    426475
    52-54 Leadenhall Street
    EC3A 2BJ  London
    UK
    Internet address:
    V.4)

    Information on value of contract

    Initial estimated total value of the contract:
    Value: 3177000 GBP
    Excluding VAT
    Total final value of the contract:
    V.5)

    Information about subcontracting

    The contract is likely to be sub-contracted: no
    Contract No: 2 Lot No: 5 - Lot title:

    Combination 5 - Lots 9 & 10 (Property, Liability & Cross Class Aggregate Infill)

    V.1)

    Date of contract award decision:

    03.09.2015
    V.2)

    Information about offers

    Number of offers received: 3
    Number of offers received by electronic means: 3
    V.3)

    Name and address of economic operator in favour of whom the contract award decision has been taken

    Builders Direct S.A
    B0175694
    253 Rue de Beggen
    L-1221  Luxembourg
    LU
    Internet address:
    V.4)

    Information on value of contract

    Initial estimated total value of the contract:
    Value: 2250000 GBP
    Excluding VAT
    Total final value of the contract:
    V.5)

    Information about subcontracting

    The contract is likely to be sub-contracted: no

    Section VI: Complementary information

    VI.1)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no