UK

Contract notice

Information

Published

Date of dispatch of this notice: 30/10/2015

Expire date: 11/12/2015

External Reference: 2015-494508

TED Reference: 2015/S 213-389218

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

North Wales Police on behalf of the Police and Crime Commissioner for North Wales
n/a
Force Headquarters, Glan-y -don, Abergele Road,
LL29 8AW  Colwyn Bay, North Wales
UK
For the attention of: Procurement Department
Telephone: +44 1492804247
E-mail: procurement@nthwales.pnn.police.uk
Internet address(es):
General address of the contracting authority: http://www.north-wales.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33183
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Grounds Maintenance Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No1:  Maintenance and repair services
    Main site or location of works, place of delivery or of performance:

    Colwyn Bay, North Wales

    NUTS code
    WALES
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    NWP/21911- CONTRACT FOR THE PROVISION OF GROUNDS

    MAINTENANCE

    NWP/21911- CONTRACT FOR THE PROVISION OF GROUNDS MAINTENANCE

    SERVICES TO BOTH NORTH WALES POLICE (NWP) AND THE NORTH WALES

    FIRE AND RESCUE SERVICE (NWFRS)

    CONTRACT PERIOD IS FOR 2 YEARS COMMENCING MAY 2015 WITH THE OPTION TO EXTEND FOR A FURTHER 2YEARS IN MULTIPLES NOT EXCEEDING 12 MONTHS

    North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both themselves and the NWFRS. The preferred option is a single supplier to provide the service across the whole geographic area but consideration may be given to awarding to more than one supplier by regional area if it is economically advantagous. If this were to be considered it would be in three areas Western, Central and Eastern.

    The NWP property portfolio comprises of approximately 60 properties

    The NWFRS property portfolio comprises of approximately 50 properties

    The Force and Service will require the successful contractor to be able to evidence both their

    experience and best practice in the areas of horticulture, arboriculture, landscaping and grounds maintenance and the ability to undertake programmed work.

    Please note this tender exercise is being undertaken via the EU Supply e tendering portal at

    https://uk.eu-supply.com/login.asp?B=BLUELIGHT Potential suppliers should register free of charge at this site to enable the downloading of the relevant tender documents. Please note that NO correspondence will be entered into outside of this.

    Documents available until 7th December 2015

    Last date for Questions 9th December 2015

    Closing / Return Date 12.00 Friday 11th December 2015

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    77314000   Grounds maintenance services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    NWP cannot guarantee any volume or value in respect of this tender all historic detail in relation to this opportunity is contained within the tender documents

    Estimated cost excluding VAT: 120000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    The right is reserved to require a parent company guarantee and or

    suitable performance bond or bank guarantees to secure any advance payment/warranty or maintenance as felt appropriate by the Authority.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Payment will be made in accordance with the contract documents.

    All payments will be made in Pounds Sterling. However the PCC reserves the right to pay in Euros should it so wish to at a future date.

    The PCC shall pay undisputed sums due to the Contractor in cleared funds within thirty [30] days of receipt and agreement of invoices, submitted monthly in arrears, for work completed to the satisfaction of the PCC. All invoices must be clearly marked with the relevant order number. The PCC will not pay any invoice that has an outstanding credit note against it.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability.

    Contractors must Evidence of relevant insurances, including Professional Indemnity Insurance

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Conditions in accordance with the contract documents.

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:

    (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

    (b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

    (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

    (d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

    (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

    (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

    (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

    (h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

    (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

    (j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

    (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

    l) or any other mandatory requirement of this particular contract as set out in the documentation.

    Registration of your company details, free of charge, is required at http://www.bluelight.gov.uk in order to participate in this procurement.

    The supplier guide will give all the necessary information needed to register and how to respond to the Notice.

    Please advise expression of interest and respond to the Invitation to Tender (ITT) or any Associate PQQ document via the Bluelight portal.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

    Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

    Minimum level(s) of standards possibly required:

    Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    NWP/21911

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 07.12.2015 - 18:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    11.12.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 006 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Date: 11.12.2015 - 12:00
    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    Head of Procurement
    Force Headquarters, Glan y don
    LL29 8AW  Colwyn Bay, North Wales
    UK
    E-mail: procurement@nthwales.pnn.police.uk
    Internet address: http://www.north-wales.police.uk
     

    Body responsible for mediation procedures

    a neutral adviser or mediator shall be chosen by agreement between the parties
    Internet address: http://www.cedr.co.uk
    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained