UK

Contract notice

Information

Published

Date of dispatch of this notice: 14/09/2015

Expire date: 19/10/2015

External Reference: 2015-339249

TED Reference: 2015/S 182-330347

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

County Durham and Darlington Fire and Rescue Service
VAT 178178130
Service HQ, Belmont Business Park,
DH1 1TW  Durham
UK
For the attention of: Janice Alderslade
Telephone: +44 1913755560
E-mail: jalderslade@ddfire.gov.uk
Internet address(es):
General address of the contracting authority: https://www.ddfire.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33150
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13509&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13509&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
North Yorkshire Fire and Rescue Service
Headquarters Northallerton Business Park, Thurston Road, Northallerton, North Yorkshire
DL6 2ND  Northallerton
UK

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

The Supply and Management of an Asset Management System

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No7:  Computer and related services
    Main site or location of works, place of delivery or of performance:

    Durham

    NUTS code
    UNITED KINGDOM
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    County Durham & Darlington Fire & Rescue Service (CDDFRS) and North

    Yorkshire Fire & Rescue Service (NYFRS) have broadly similar requirements and are working collaboratively on a joint procurement to deliver an asset

    management package deployed as two separately hosted systems across both

    services. CDDFRS are hosting the procurement opportunity on behalf of NYFRS.

    The Authority is looking to appoint a third party to provide and continuously

    support an IT solution to electronically track assets; produce and record asset

    details, maintenance, tests, defects and whole life information for a variety of

    assets and be accessible to all staff.

    Each Service currently maintains data totalling approximately 40,000 records.

    This includes associated weekly, monthly, quarterly and annual test data. At

    present, the approximate al-location of this is: CDDFRS 16,000, NYFRS 23,000.

    Both Services operate systems of planned preventative maintenance and periodic

    testing (standard tests) on various assets owned by them.

    A range of asset information is recorded utilising various recording systems that

    can be broadly considered as:

    • Microsoft SharePoint system

    • Microsoft Excel, Access and Word documents

    • Paper based documents

    The list above is not exhaustive and there may be other systems which the

    Services may wish to interface with in the future. Suppliers are required to identify

    and explain how their Asset Management System (AMS) can interface with other

    common IT platforms.The AMS specification is to be evaluated as part of the

    tender process, including information and plans with timescales identified as set

    out in ITT documentation.The contract opportunity includes a requirement; where

    appropriate, that during the provision and installation of the Asset Management

    System that the Tendering organisation works closely with the Authority’s IT

    department and Contractors in delivering this requirement. Acceptance tests will

    be performed by both CDDFRS and NYFRS.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    48000000   Software package and information systems
    Supplementary vocabulary
    72000000   IT services: consulting, software development, Internet and support
    72200000   Software programming and consultancy services
    72210000   Programming services of packaged software products
    72212000   Programming services of application software
    72212720   Bar coding software development services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Estimated cost excluding VAT
    Range: between  160000  and 180000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  2
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12
    II.3)

    Duration of the contract or time limit for completion

    Starting  01. 02. 2016  Completion  31. 01. 2019

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Finance conditions and payment arrangements will be made in accordance with the contract documents

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Groupings of bidders may be required to form a separate limited liability company or other legal form and/or that one takes full responsibility and/or liability and/or that each takes joint and several liability. Please note that the contracting authority are looking for a prime contractor to deliver all the requirements

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    As set out in the invitation to tender documentation available on the portal

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    In accordance with Article 57 of Directive 2014/24/EU and Regulations 57 of the Public Contract Regulations 2015 and as set out in the pre-qualification questionnaire(PQQ) available on the portal.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    In accordance with Article 57 of Directive 2014/24/EU and Regulations 57 of the Public Contract Regulations 2015 and as set out in the pre-qualification questionnaire(PQQ) available on the portal.

    Minimum level(s) of standards possibly required:

    As set out in the pre-qualification questionnaire (PQQ) available on the portal

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    In accordance with Article 57 of Directive 2014/24/EU and Regulations 57 of the Public Contract Regulations 2015 and as set out in the pre-qualification questionnaire(PQQ) available on the portal.

    Minimum level(s) of standards possibly required:

    As set out in the pre-qualification questionnaire (PQQ) available on the portal

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  5
    Objective criteria for choosing the limited number of candidates: 

    As set out in the pre-qualification questionnaire (PQQ) available on the portal

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    21677-2

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 16.10.2015 - 12:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    19.10.2015 - 12:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    06.11.2015
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    This tender opportunity is being advertised on the blue light portal. Organisations can register electronically for the documents which are ready for download via the blue light portal

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    The contracting Authority will incorporate a standstill period at the point information of the award of the Contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for the unsuccessful bidders to EN Standard form 02- Contract notice 12/16 challenge the award decision before the contract‘s entered into. The Public Regulations 2015 provide the aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland.)

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained