UK

Notice for additional information, information on incomplete procedure or corrigendum

Information

Published

Date of dispatch of this notice: 14/08/2015

External Reference: 2015-259420

TED Reference: 2015/S 160-293723

Notice for additional information, information on incomplete procedure or corrigendum

Notice for additional information, information on incomplete procedure or corrigendum

Section I: Contracting authority/entity

I.1)

Name, addresses and contact point(s)

Office of the Surrey Police and Crime Commissioner
N/A
PO Box 412
Guildford  Surrey GU3 1BR
UK
For the attention of: Claire Sibley
Telephone: +44 01483631964
E-mail: claire.sibley@surrey.pnn.police.uk
Internet address(es):
General address of the contracting authority: http://www.surrey.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30091
I.2)

Type of purchasing body

Contracting authority

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract:

Provision of ERP Services

II.1.2)

Short description of the contract or purchase(s)

Provision of Enterprise Resource Planning (ERP) Services

The PCC for Surrey is inviting expressions of interest, through the completion of a pre-qualification questionnaire (PQQ), for potential bidders wishing to tender to provide a replacement for an existing Oracle ERP system within Surrey Police, a SAP ERP system in Sussex Police and a non-integrated mixture Peoplesoft, Aptos, WCN Recruitment and Capita DMS in Thames Valley Police.

General functionality required will include:

• Advanced user interface to enable operational staff to access key functionality easily. This will include the capability to access all relevant functions from one screen (or portal), self service functionality, same look and feel across functional areas, interactive and contextual help, graphical representation of data and easy access and extraction of data.

• Mobile access for users to support self-service including clock-in and clock-out.

• Maintenance of system structures and workflows without the aid of specialist support to update the solution to effect organisational and business changes.

• Full integration across the core business areas of HR (including Learning and Development and Payroll), Finance (including Fleet and Procurement) and Duties to enable cross functional transactions without the duplication or re-entry of data. If these are not within a single product, then Surrey, Sussex and Thames Valley Police would look for seamless integration of and data across any resulting product set.

• Access to legacy data from the existing Oracle and SAP systems.

• Support the operation of two or more organisations forces jointly and individually, including multiple organisation accounts and separate terms and conditions associated with each organisation.

• Support long term forecasting through the ability to model against current data and show the impacts.

The ERP functionality required will include:

• HR functionality, to include:

- Recruitment Management

- Core HR Management

- Employee Self Service (including change of HR and bank details, requesting leave, booking training course, payslips)

- Manager Self Service (including approval of leave, training)

- Performance Management

- Learning and Development Management (including full training admin, link to skills and integration of external e-learning)

- Talent Management

- Workforce Planning

- Payroll

- Reporting

• Duties functionality, to include:

- Set up of working patterns

- Absence Management

- Self service attendance recording and duty change requests (with approvals)

- Automatic overtime recording, workflows for approval and payment

- Demand Management

- Resource/operations planning

- Visibility of skills and resource availability

- Ability to support teams made-up from both organisations each with separate terms and working arrangements

- Integration with command and control solutions

• Finance functionality , to include:

- General Ledger and Financial Reporting

- Cash Management, Banking and Treasury

- Budget Setting and Monitoring including Fleet

- Accounts Receivable

- Asset Management, including stock management for Fleet and non-fleet items and disposal and decommission

- Expenses

- Self service expense completion, workflows for approval and payment.

- Accounts Payable

- Self service requisitions, workflows for approval and purchase order creation, including support for vehicles and associated parts

- Punch-out and catalogue support including NPPH

- Purchase Order Processing

- Self service receipting

- Vendor performance reporting

- Fleet maintenance

- Fleet administration, including insurance, tax, fuel card management

• Consolidation and reporting of data within core ERP functions and across all functions of the solution.

• Fully integrated Occupational Health functionality is desirable.

Interfaces required will include but not be limited to:

• National Police Procurement Hub (NPPH)

• Centurion

• MG10 (court availability for attendance)

• HMRC/RTI

• BACS

• Microsoft product suite, including Exchange, Word and Excel

Customers of this framework will be able to call-off one or more elements of functionality from above.

The pre-qualification questionnaire is available via:

https://bluelight.eu-supply.com/

On-going development and review of outcomes throughout the Framework is required to ensure that the outcomes are suitable for the Shared Business Service. This will require a collaborative approach to developing and reviewing outcomes over the life of the Framework.

Extensions will be at the sole discretion of the Police & Crime Commissioner for Surrey (on behalf of, and in conjunction with the PCC for Sussex and the PCC for Thames Valley) and subject to annual reviews of performance and funding.

II.1.3)

Common procurement vocabulary (CPV)

Main vocabulary
48451000   Enterprise resource planning software package
Supplementary vocabulary
48440000   Financial analysis and accounting software package
48443000   Accounting software package
48444000   Accounting system
48450000   Time accounting or human resources software package
48611000   Database software package
72212450   Time accounting or human resources software development services
72212451   Enterprise resource planning software development services
72263000   Software implementation services
72212440   Financial analysis and accounting software development services
72212441   Financial analysis software development services
72212442   Financial systems software development services

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

Restricted
IV.2)

Administrative information

IV.2.1)

File reference number

JPS211

IV.2.2)

Notice reference for electronically submitted notices

Notice reference:  2015-933132
IV.2.3)

Notice to which this publication refers

Notice number in the OJEU: 2015/S 158-290912
IV.2.4)

Date of dispatch of the original notice:

13.08.2015

Section VI: Complementary information

VI.1)

This notice involves:

Correction
VI.3)

Information to be corrected or added:

VI.3.1)

Modification of original information or publication on TED not compliant

Modification of original information
VI.3.2)

Notice or corresponding tender documents

In the original notice
VI.3.3)

Text to be corrected in the original notice

Place of text to be modified:  I.3) Main activity
Instead of: 

Housing and community amenities

Social protection

Read: 

Public order and safety

VI.3.4)

Dates to be corrected in the original notice

VI.3.5)

Addresses and contact points to be corrected

VI.3.6)

Text to be added in the original notice

VI.4)

Other additional information:

VI.5)

Date of dispatch of this notice:

17.8.2015