UK

Contract award notice

Information

Published

Date of dispatch of this notice: 02/06/2015

External Reference: 2015-132048

TED Reference: 2015/S 107-194671

Contract award notice

Contract award notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Police and Crime Commissioner for Avon and Somerset
Valley Road, Portishead.
BS20 8JJ  Bristol
UK
Contact point(s): Nick Jenkins
Telephone: +44 1275816061
E-mail: nick.jenkins@avonandsomerset.police.uk
Internet address(es):
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/31798
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12520&B=BLUELIGHT
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract:

Digital Evidence Management System

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No7:  Computer and related services
    Main site or location of works, place of delivery or of performance:

    Bristol

    NUTS code
    SOUTH WEST (ENGLAND)
    II.1.4)

    Short description of the contract or purchase(s)

    The provision of a corporate digital media system, incorporating capture, editing, storage, management, retrieval and onward transmission features.

    II.1.5)

    Common procurement vocabulary (CPV)

    Main vocabulary
    48783000   Content management software package
    Supplementary vocabulary
    72260000   Software-related services
    II.1.6)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.2)

    Total final value of contract(s)

    II.2.1)

    Total final value of contract(s)

    Value: 373000 GBP
    Excluding VAT

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated without a call for competition
    Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU):
    Directive 2004/18/EC
    1) Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
    The works/goods/services can be provided only by a particular tenderer for reasons that are:
    technical
    Extreme urgency brought about by events unforeseeable by the contracting authority and in accordance with the strict conditions stated in the Directive: no
    Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
    New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: no
    Service contract awarded to the successful candidate or one of them after a design contest: no
    All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria:  no
    Against a background where Avon and Somerset Police (ASP) and Wiltshire Constabulary (Wilts) have announced a Strategic Alliance to achieve efficiencies through the sharing of resources. ASP had previously contracted to purchase a digital evidence management system (DEM). Wilts now require a similar system and to aid collaboration and ensure interoperability between the two forces, the decision was taken to deploy the same DEM as ASP across Wilts with no realistic practical alternative option available.
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    Lowest price
    IV.2.2)

    Information about electronic auction

    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    SPS0404

    IV.3.2)

    Previous publication(s) concerning the same contract

    no

    Section V: Award of contract

    Contract No: 1 Lot No: 1 - Lot title:

    Digital Evidence Management System

    V.1)

    Date of contract award decision:

    31.03.2015
    V.2)

    Information about offers

    V.3)

    Name and address of economic operator in favour of whom the contract award decision has been taken

    Specialist Computer Centres Plc
    James House, Warwick Road,
    B11 2LE  Birmingham
    UK
    Internet address:
    V.4)

    Information on value of contract

    Total final value of the contract:
    Value: 373000 GBP
    Excluding VAT
    V.5)

    Information about subcontracting

    The contract is likely to be sub-contracted: no

    Section VI: Complementary information

    VI.1)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no