UK

Contract notice

Information

Published

Date of dispatch of this notice: 16/02/2015

Expire date: 19/03/2015

External Reference: 2015-700834

TED Reference: 2015/S 037-063401

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

East Cheshire NHS Trust
05280446
Macclesfield District General Hospital Victoria R
Macclesfield  SK10 3BL
UK
Contact point(s): Tim ward
For the attention of: Tim Ward
Telephone: +44 1625661626
E-mail: timward@nhs.net
Internet address(es):
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/39
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=11548&B=NHSSBS
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=11548&B=NHSSBS
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Health
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Mid Cheshire Hospitals NHS Foundation Trust
Leighton Hospital, Middlewich Road
CW14QJ  Crewe
UK
NHS Eastern Cheshire Clinical Commissioning Group
1st Floor New Alderley House, Macclesfield District General Hospital, Victoria Road
SK10 3BL  Macclesfield
UK
NHS England (Primary Care Support Cheshire, Warrington and Wirral Area Team)
Quayside, Greenalls Avenue, Stockton Heath
WA4 6HL  Warrington
UK
NHS South Cheshire Clinical Commisioning Group
Bevan House, Barony Court
CW55QU  Nantwich
UK
NHS Vale Royal Clinical Commissioning Group
Bevan House Barony Court
CW5 5QU  Nantwich
UK

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Non Patient Transport Service Comprising Scheduled Courier Services, Scheduled Pathology Specimens service, Scheduled Delivery of Pharmaceuticals items, and Ad hoc Del/ collection Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No2:  Land transport services [2], including armoured car services, and courier services, except transport of mail
    Main site or location of works, place of delivery or of performance:

    Cheshire

    NUTS code
    UKD2
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The provision of a Non Patient Transport Service comprising, scheduled Courier services (including medical records, mail, packages and boxes). Next day service, ad-hoc courier services same day, Same day timed scheduled courier service for routine Pathology Specimens, scheduled courier service for Pharmaceuticals items, Scheduled deliveries/ collections from Acute Sterile Service Units, scheduled linen deliveries and collections and Ad-hoc furniture removals. On behalf of East Cheshire NHS Trust (acting as lead organisation for the Procurement process), Mid Cheshire Hospitals NHS Foundation Trust ,NHS Eastern Cheshire Clinical Commissioning Group, NHS South and Vale Royal Clinical Commissioning Groups, NHS England Cheshire, Warrington and Wirral NHS England. The duration of the contract is 3 years with the option to extend for 1+1 years. It is anticipated that the contract will commence in September 2015

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    60000000   Transport services (excl. Waste transport)
    Supplementary vocabulary
    60100000   Road transport services
    60130000   Special-purpose road passenger-transport services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The provision of a Non Patient Transport Service comprising, scheduled Courier services (including medical records, mail, packages and boxes). Next day service, ad-hoc courier services same day, Same day timed scheduled courier service for routine Pathology Specimens, scheduled courier service for Pharmaceuticals items, Scheduled deliveries/ collections from Acute Sterile Service Units, scheduled linen deliveries and collections and Ad-hoc furniture removals. On behalf of East Cheshire NHS Trust (acting as lead organisation for the Procurement process), Mid Cheshire Hospitals NHS Foundation Trust ,NHS Eastern Cheshire Clinical Commissioning Group, NHS South and Vale Royal Clinical Commissioning Groups, NHS England Primary Care Support Cheshire, Warrington and Wirral Area Team. The duration of the contract is 3 years with the option to extend for 1+1 years. Bidders will be required to provide an offer. The scope of supply will be divided into two lots – Lot 1- scheduled courier services (including medical records, mail, packages and boxes). Next day service, ad-hoc courier services same day, Same day timed scheduled courier service for routine Pathology Specimens, scheduled courier, Scheduled deliveries/ collections from Acute Sterile Service Units, scheduled linen deliveries and collections and Ad-hoc furniture removals. Optional bids will be required including and excluding an external mail sorting and Franking Service. Lot 2 scheduled and ad hoc courier service for the delivery of Pharmaceutical / Radio Pharmacy Items for East Cheshire NHS Trust only. Bidders can make an offer for one or more of the lots.

    Estimated cost excluding VAT
    Range: between  1500000  and 3000000  GBP
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    Bids for Lot 1 will be requested with an external Mail Sorting and Franking Service for East Cheshire NHS Trust Community post and without an external Mail Sorting and Franking Service

    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  2
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 060 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Lot 1: Non Patient Transport Service Comprising Scheduled Courier Services, Scheduled Pathology Specimens service, Ad hoc Del/ collection Services
    1)

    Short description:

    The provision of a Non Patient Transport Service

    comprising, scheduled Courier services (including

    medical records, mail, packages and boxes). Next

    day service, ad-hoc courier services same day,

    Same day timed scheduled courier service for

    routine Pathology Specimens, Scheduled deliveries/

    collections from Acute Sterile Service Units,

    scheduled linen deliveries and collections and Ad-

    hoc requests and furniture removals. Option to provide mail sorting and franking service for external mail

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    60000000   Transport services (excl. Waste transport)
    Supplementary vocabulary
    60100000   Road transport services
    60130000   Special-purpose road passenger-transport services
    3)

    Quantity or scope:

    Estimated cost excluding VAT
    Range: between  1350000  and 2700000  GBP
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Lot 2 Non Patient Transport Service Scheduled Delivery of Pharmaceuticals items and Ad Hoc Requests for the delivery/collection of Pharmacutical & associated items
    1)

    Short description:

    The scheduled and ad hoc courier service for the delivery of Pharmaceutical / Radio Pharmacy items for East Cheshire NHS Trust only

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    60000000   Transport services (excl. Waste transport)
    Supplementary vocabulary
    60100000   Road transport services
    60130000   Special-purpose road passenger-transport services
    3)

    Quantity or scope:

    Estimated cost excluding VAT
    Range: between  150000  and 300000  GBP
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    A Parent Company Guarantee may be required. Further details will be provided in the tender documentation

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Further details will be provided in the tender documentation

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Delivery vehicle arrangements will be for tenderers to consider in submitting responses to this Contract Notice. Consortium submissions will be permitted but upon award , East Cheshire NHS Trust / the Participating Organisations will expect to enter into the awarded contract and only have to deal with only 1 single entity (be that the lead part to a consortium or via a corporate joint venture arrangement as the case may be); it will be for the tenderers to arrange their own contracting and governance arrangements (contractual or corporate) as they see fit in order to accommodate this requirement

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Further details will be provided in the tender documentation

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    This procurement exercise will be conducted on the EU Supply-: e-Tendering Portal at https://nhssbs.eu-supply.com. Candidates wishing to be considered for this agreement must register their expression of interest and provide additional Procurement specific information through this portal.

    To register interest:

    1) Go to current Tender Opportunties from the e-tendering portal page: https://nhssbs.eu-supply.com

    2) Find the tender listed and click on the title. This will take you to the letter of invitation.

    3) If you are not a registered user of EU Supply follow the “online Registration“ link otherwise follow the “login“ link and enter user name and password.

    4) Once logged in “Accept“ the Invitation to register your interest in the opportunity. You will be taken direct to the tender response screen to view and download tender documentation

    5) Go to “Access Docuements“ folder on the response screen to view and download tender documentation

    Further guidance on how to access and respond to the opportunity is available in the “Quick Guide For Suppliers“ which is available for downloading from the msin portalpage : https://nhssbs.eu-supply.com

    For any support in submitting your response please contact the EU Supply Help-desk at support@eu-supply.com (tel. +44 8008402050) quoting the tender ID number

    Any Tenderer may be disqualified who does not respond to the following in the requisite manner:

    A) Tenderers are requested to on expressing interest in the OJEU process to complete PQQ documents (where applicable) via the Trusts e-sourcing tool detailed above.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Details will provided in the Pre Qualification Questionnaire. This will detail minimum level(s) of standards bidders will be required to meet. Minimum level(s) of standards possibly required. Details will be provided in the Invitation to Tender Documentation

    Minimum level(s) of standards possibly required:
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  3  and  maximum number  6
    Objective criteria for choosing the limited number of candidates: 

    Evaluation of information received is set out in the the Pre Procurement Questionnaire Tender document questions available via the e-tendering portal https://nhssbs.eu-supply.com

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    1/2015

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    19.03.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    To receive more information about this tender, including any amendments and/or clarifications and/or to respond to this Tender, you must register your interest to this tender on the following site:- https://nhssbs.eu-supply.com.

    Total length of the contract(s) if fully extended is 60 months