UK

Contract award notice

Information

Published

External Reference: 2025-544603

FTS Reference: 2025-009042

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
UK
Contact person: Jodie Underhay
E-mail: j.underhay@exeter.ac.uk
NUTS code:  UKK4 -  Devon
Internet address(es):
Main address: http://www.exeter.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Venue and Hosting of UKMMN Conferences
Reference number:  UOE/2024/084/JU
II.1.2)

Main CPV code

55120000  -  Hotel meeting and conference services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The University of Exeter requires a venue to host the annual UKMMN Conference & Forum conference, funded by the Engineering and Physical Sciences Research Council. The contract will include the possibility of hosting four conferences on an annual basis, with the first taking place in May/June 2025. We would look to hold this event in the same venue for four consecutive years, though this decision would be made following review of the initial event.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  80894.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

55120000  -  Hotel meeting and conference services
II.2.3)

Place of performance

NUTS code:  UKK4 -  Devon
II.2.4)

Description of the procurement

The University of Exeter requires a venue to host the annual UKMMN Conference & Forum conference, funded by the Engineering and Physical Sciences Research Council. The contract will include the possibility of hosting four conferences on an annual basis, with the first taking place in May/June 2025. We would look to hold this event in the same venue for four consecutive years, though this decision would be made following review of the initial event.
II.2.5)

Award criteria

Criteria below
Price
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2024/S 000-033062

Section V: Award of contract

Contract No: 1

Title: Venue and Hosting of UKMMN Conferences

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

20/02/2025
V.2.2)

Information about tenders

Number of tenders received:  8
Number of tenders received by electronic means:  8
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Function Fixers
877713480
71-75 Shelton Street
London
WC2H 9JQ
UK
Telephone: +44 2071868686
E-mail: carrie@function-fixers.co.uk
NUTS code:  UKI -  LONDON

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  80894.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
UK