UK

Contract notice

Information

Published

Expire date: 11/04/2025

External Reference: 2025-532802

FTS Reference: 2025-006806

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

United Kingdom Atomic Energy Authority
N/A
Culham Campus
Abingdon
OX14 3DB
UK
Contact person: Jack Swindells
Telephone: +44 1235465318
E-mail: Jack.swindells@ukaea.uk
NUTS code:  UKJ14 -  Oxfordshire
Internet address(es):
Main address: http://www.gov.uk/government/organisations/uk-atomic-energy-authority
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/72814

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=90807&B=UKAEA
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=90807&B=UKAEA
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Fusion Research

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Grounds Maintenance, Arboriculture, Pest Control and Associated Estates Services
Reference number:  T/JS005/25
II.1.2)

Main CPV code

77314000  -  Grounds maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

UKAEA has a requirement for a single contract which covers the following main elements.
- Grounds Maintenance
- Tree Arboricultural works, which is classed as either Major or Minor, including surveying associated services contract.
- Pest Control Services – Routine, Reactive and expert Pest Control advice
- Associated Estates Services, which includes the following.
- Landscape Architecture design for Hard and Soft landscaping.
- Internal Planting
- Yearly Ecology reports and advice on Biodiversity and Sustainability
- Expertise for advice and reporting to UKAEA on achieving credits within the Campus boundary for Net Gain Banking.
- Reinstatement and Planting schemes
- Professional Jet Washing of Paths, Resin Areas, Footpaths, and other areas as required.
- Winter Weather support with gritting services of roads, carparks, and pathways.
- Multi Use Games Area (MUGA) and Football Pitch maintenance.
II.1.5)

Estimated total value

Value excluding VAT: 4500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

77211300  -  Tree-clearing services
77211400  -  Tree-cutting services
77211500  -  Tree-maintenance services
90922000  -  Pest-control services
II.2.3)

Place of performance

NUTS code:  UKJ14 -  Oxfordshire
II.2.4)

Description of the procurement

UKAEA has a requirement for a single contract which covers the following main elements.
- Grounds Maintenance
- Tree Arboricultural works, which is classed as either Major or Minor, including surveying associated services contract.
- Pest Control Services – Routine, Reactive and expert Pest Control advice
- Associated Estates Services, which includes the following.
- Landscape Architecture design for Hard and Soft landscaping.
- Internal Planting
- Yearly Ecology reports and advice on Biodiversity and Sustainability
- Expertise for advice and reporting to UKAEA on achieving credits within the Campus boundary for Net Gain Banking.
- Reinstatement and Planting schemes
- Professional Jet Washing of Paths, Resin Areas, Footpaths, and other areas as required.
- Winter Weather support with gritting services of roads, carparks, and pathways.
- Multi Use Games Area (MUGA) and Football Pitch maintenance.
- Design and build of new soft landscaping for all new builds on Campus.
- Sedum ‘Extensive Green Roof’ maintenance
- Supply of outdoor furniture and associated items i.e., Benches, Bins, Privacy Screens, decorative planters etc
- Supply of decorated Christmas Trees for Campus
- Litter Management of Culham Campus
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 4500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial Term 36 Months Optional Term 24 Months
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Refer to Procurement Documents for information.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Refer to Procurement Documents for information.
Minimum level(s) of standards possibly required:  
Refer to Procurement Documents for information.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Refer to Procurement Documents for information.
Minimum level(s) of standards possibly required:  
Refer to Procurement Documents for information.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Refer to Procurement Documents for information.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  11/04/2025
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  11/04/2025
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK
Internet address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority

VI.4.2)

Body responsible for mediation procedures

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK
Internet address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly.
(generally within 3 months).
VI.4.4)

Service from which information about the review procedure may be obtained

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK
Internet address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority