Contract notice

Information

Published

Expire date: 24/03/2025

External Reference: 2025-579925

FTS Reference: 2025-006332

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Southern Universities Purchasing Consortium (SUPC)
111357
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
UK
Contact person: Mark Lewis
Telephone: +44 1189357081
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=90594&B=SUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Software License Resellers Agreement (SLRA)
Reference number:  ITS4052SU
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

This Framework provides individual software licences for Microsoft, Adobe, VMware, other Commercial Off-The-Shelf (COTS) software products and associated Software Services. The Framework Agreement aims to ensure access to competitively priced software solutions and related services tailored to the unique needs of the Higher Education (HE) and Further Education (FE) sectors, whilst making provision for non-HE and FE Members of SUPC and Participating Consortia
II.1.5)

Estimated total value

Value excluding VAT: 990000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Software License Resellers Agreement (SLRA) (1)
Lot No:  1
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

This lot involves the provision of all Microsoft software, licences, support, maintenance, renewals, and any related services, including consultancy specific to Microsoft products to Members
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 400000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: projects funded by EU in research institutions in the UK
II.2)

Description

II.2.1)

Title

Adobe ETLA
Lot No:  2a
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Sub-Lot 2a relates to Adobe software products aligned with ETLA agreements, including site licences, multi-site licences, and unlimited licences.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 100000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in research institutions in the UK
II.2)

Description

II.2.1)

Title

Adobe VIP/CLP
Lot No:  2b
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Sub-Lot 2b encompasses Adobe CLP Agreements (perpetual licences and optional upgrade protection), VIP Agreements (named user/device subscription licences), and other Adobe products.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 50000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in research institutions in the UK
II.2)

Description

II.2.1)

Title

VMWare
Lot No:  3
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

This lot includes VMware software, licences, support, maintenance, renewals, and related services, including VMware-specific consultancy.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 40000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in research institutions in the UK
II.2)

Description

II.2.1)

Title

Commercial Off The Shelf software (COTS)
Lot No:  4
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

This lot involves the sourcing and provision of various software solutions, licenses, and related services, including comprehensive support and license renewals.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 300000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in research institutions in the UK
II.2)

Description

II.2.1)

Title

Software Asset Management
Lot No:  5a
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Software Asset Management (SAM) to include tracking and managing software licenses to ensure compliance and optimise costs
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 50000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in research institutions in the UK
II.2)

Description

II.2.1)

Title

Cloud Readiness Assessments
Lot No:  5b
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Cloud Readiness Assessments and other related Services to include the evaluations of an organisation’s readiness to transition to cloud infrastructure
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 50000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in research institutions in the UK
II.2)

Description

II.2.1)

Title

Cyber Security Assessment Services
Lot No:  5c
II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48200000  -  Networking, Internet and intranet software package
48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48400000  -  Business transaction and personal business software package
48500000  -  Communication and multimedia software package
48600000  -  Database and operating software package
48700000  -  Software package utilities
48800000  -  Information systems and servers
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Cyber Security Assessment Services that provides in-depth evaluations of the member’s security provisions, ensuring that they provide effective protection against cyber threats and compliant with industry regulations. This sub-lot encompasses a range of critical security services designed to strengthen both on-premise and cloud-based environments
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 50000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in research institutions in the UK

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  62
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  24/03/2025
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/05/2025
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  20/02/2026

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

The following CPV Codes may also be applicable
72000000
- IT services: consulting, software development, Internet and support
72260000
- Software-related services
72261000
- Software support services
72262000
- Software development services
72263000
- Software implementation services
72264000
- Software reproduction services
72265000
- Software configuration services
72266000
- Software consultancy services
72267000
- Software maintenance and repair services
72268000
- Software supply services
VI.4)

Procedures for review

VI.4.1)

Review body

Southern Universities Purchasing Consortium
Reading Enterprise Centre, The University of Reading, Earley Gate, Whiteknights Road, P O Box 217, Whiteknights
Reading
RG6 6BU
UK
Telephone: +44 1183784304
Internet address: https://www.supc.ac.uk/