UK

Prior information notice

Information

Published

Expire date: 21/01/2026

External Reference: 2024-580083

FTS Reference: 2024-041434

Prior information notice

Prior information notice

Services

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

London Universities Purchasing Consortium
N/A
5th Floor, Pinnacle House, 23-26 St Dunstan’s Hil
London
EC3R 8HN
UK
Contact person: Julie Gooch
Telephone: +44 2073072778
E-mail: j.gooch@lupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88862&B=LUPC
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Cleaning, Security and maintenance services
Reference number:  EFM5090 LU
II.1.2)

Main CPV code

79993100  -  Facilities management services
II.1.3)

Type of contract

Services
II.1.4)

Short description

This Prior Information Notice (PIN) aims to gain insights into the cleaning, security, and maintenance markets, raise awareness of an upcoming contract opportunity for these services, and engage with the market on key areas that will help shape the proposed procurement before initiating the procurement process under the Public Contracts Regulations 2015.
For details of how to access the questionnaire please refer to question VI.3 Additional Information towards the end of this notice.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

50000000  -  Repair and maintenance services
50324200  -  Preventive maintenance services
50710000  -  Repair and maintenance services of electrical and mechanical building installations
79710000  -  Security services
79713000  -  Guard services
79715000  -  Patrol services
90910000  -  Cleaning services
90911000  -  Accommodation, building and window cleaning services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

This Prior Information Notice (PIN) aims to gain insights into the cleaning, security, and maintenance markets, raise awareness of an upcoming contract opportunity for these services, and engage with the market on key areas that will help shape the proposed procurement before initiating the procurement process under the Public Contracts Regulations 2015.
For details of how to access the questionnaire please refer to question VI.3 Additional Information towards the end of this notice.
The new framework when tendered will be a regional agreement; therefore, the intention is for new framework agreement to be accessible to members of the following UK consortia:
London Universities Purchasing Consortium (LUPC)
https://www.lupc.ac.uk/members/our-members/
Members of Southern Universities Purchasing Consortium (SUPC) in the Southeast regions (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire, and Essex) with the possibility of expanding to the Southwest regions encompassing Somerset, Bristol, Gloucestershire, Swindon, Wiltshire, Dorset, Devon, and Cornwall (still under review and will be confirmed in the tender notice, once published).
https://www.supc.ac.uk/our-members/#
It is possible that the approach will be to separate soft services (cleaning and security) from hard services (maintenance) and tender for two separate agreements. One agreement covering Cleaning and Security Services, while the other will focus on Maintenance Services. This engagement, along with input from our members, will help determine whether LUPC should proceed with a single agreement or opt for two separate agreements.
II.2.14)

Additional information

The proposed new agreement is likely to be divided into lots. The decision regarding the structure of the Lots will be informed by this engagement and input from our members. The finalised Lot structure will be outlined in the Contract Notice(s).
II.3)

Estimated date of publication of contract notice:

21/02/2025

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information

VI.3)

Additional information

If you are interested in providing feedback as part of this market exercise, please complete
the supplier questionnaire:
https://forms.office.com/e/1mBCwsNWLZ.
For full instructions, refer to the "Information for Suppliers" document which can be obtained via our portal, Mercell UK
https://uk.eu-supply.com/login.asp?B=LUPC.