UK

Contract notice

Information

Published

Expire date: 20/01/2025

External Reference: 2024-520962

FTS Reference: 2024-039963

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

St Leger Homes of Doncaster
05564649
Civic Office, Waterdale
Doncaster
DN1 3BU
UK
Contact person: Linda Lomas
Telephone: +44 1302735983
E-mail: linda.lomas@doncaster.gov.uk
NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
Internet address(es):
Main address: https://www.doncaster.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88378&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88378&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

SLHD Employee Benefits
Reference number:  93943
II.1.2)

Main CPV code

75310000  -  Benefit services
II.1.3)

Type of contract

Services
II.1.4)

Short description

St Leger Homes of Doncaster (SLHD) is seeking to appoint suitably qualified Suppliers(s) to deliver a competitive range of flexible benefits to employees. This contract is being broken into lots:
• Lot 1 – Employee Healthcare Plan
• Lot 2 – Employee Cycle Hire
• Lot 3 – Employee Benefits Platform
An organisation can bid for one or all lots. Suppliers can win one or all lots.
It is anticipated that the contract will commence on 1st April 2025 for lots 1 & 3 and 9th April 2025 for lot 2 and run for an initial period of 3 years. There is an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster.
II.1.5)

Estimated total value

Value excluding VAT: 337757.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
• Lot 1 – Employee Healthcare Plan
• Lot 2 – Employee Cycle Hire
• Lot 3 – Employee Benefits Platform
II.2)

Description

II.2.1)

Title

Lot 2 - Employee Cycle Hire
Lot No:  2
II.2.2)

Additional CPV code(s)

34000000  -  Transport equipment and auxiliary products to transportation
34400000  -  Motorcycles, bicycles and sidecars
34430000  -  Bicycles
98300000  -  Miscellaneous services
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
II.2.4)

Description of the procurement

St Leger Homes of Doncaster (SLHD) is seeking a provider to promote, manage and administer a Cycle Hire and Accessories salary sacrifice scheme which will be accessible to employees of SLHD aged 18 or over.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 55757.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial period is 3 years with an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 1 - Employee Healthcare Plan
Lot No:  1
II.2.2)

Additional CPV code(s)

66512200  -  Health insurance services
85100000  -  Health services
85140000  -  Miscellaneous health services
98300000  -  Miscellaneous services
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
II.2.4)

Description of the procurement

St Leger Homes of Doncaster (SLHD) require a healthcare provider (referred to in the tender documents as ‘the Supplier’) to provide a healthcare plan for its employees. The current healthcare plan Contract is due to expire on 31st March 2025. St Leger Homes would like to continue to offer staff access to a Healthcare plan, which is designed to help employees pay for their day to day healthcare and access to other benefits such as counselling and physiotherapy.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 282000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial period is 3 years with an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 3 - Employee Benefits Platform (1)
Lot No:  3
II.2.2)

Additional CPV code(s)

66512200  -  Health insurance services
85100000  -  Health services
85140000  -  Miscellaneous health services
98300000  -  Miscellaneous services
72000000  -  IT services: consulting, software development, Internet and support
72200000  -  Software programming and consultancy services
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
II.2.4)

Description of the procurement

St Leger Homes of Doncaster (SLHD) is seeking a provider to implement, manage and promote an Employee Benefits Platform that will provide discount offerings and a reward and recognition element that will contribute to employee satisfaction, increase performance and productivity as well as employee retention.
The platform to encompass:
• Employee Discounts scheme
• Reward and Recognition functionality
• Salary Sacrifice offerings (excluding employee cycle hire)
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial period is 3 years with an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster (SLHD).
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  20/01/2025
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  20/01/2025
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

St Leger Homes of Doncaster
Civic Office, Waterdale
Doncaster
DN1 3BU
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Council will incorporate a minimum of 10 calendar day stand still period at the point when the information on the award of the contract is communicated to tenderers. If an a appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI20105/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, Northern Ireland).