UK

Prior information notice

Information

Published

Expire date: 06/01/2025

External Reference: 2024-529398

FTS Reference: 2024-039310

Prior information notice

Prior information notice

Services

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

Barnsley Metropolitan Borough Council
N/A
Town Hall
Barnsley, South Yorkshire
S70 2TA
UK
Contact person: Katie Tomlinson
Telephone: +44 0126000000
E-mail: katietomlinson@barnsley.gov.uk
NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
Internet address(es):
Main address: https://www.barnsley.gov.uk
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/103835

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88257&B=UK
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Event Management - Prior Information Notice (PIN)
II.1.2)

Main CPV code

79952000  -  Event services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The purpose of this Prior Information Notice (PIN) is to notify the market of Barnsley Council’s intention to establish a framework of specialist event management organisations to support the Enterprising Barnsley and TECH SY teams across a range of different projects and activities. We are looking for service providers to work with us to develop different schedules of events spanning a range of different programmes that start from December 2024 and will run until December 2027. Attached to this PIN is a draft specification to give more detail on the requirements, this is subject to change prior to tender publication.
If Barnsley Council has formal agreement to proceed, tenders will be published January 2025 for a period of 4 weeks to allow mobilisation of a contract as soon as possible following that. Please note that this date is an indicative timescale and may change. The proposed contract term will be 3 years.
II.1.5)

Estimated total value

Value excluding VAT: 250000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

79952100  -  Cultural event organisation services
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
II.2.4)

Description of the procurement

The purpose of this Prior Information Notice (PIN) is to notify the market of Barnsley Council’s intention to establish a framework of specialist event management organisations to support the Enterprising Barnsley and TECH SY teams across a range of different projects and activities. All of these projects and activities have the need for event management support (organisational and technical), although their requirements do vary. We intend to appoint a diverse framework providers with specialist knowledge and expertise that will offer maximum alignment to individual work projects issued during the life of the Framework Contract.
We are looking for service providers to work with us to develop different schedules of events spanning a range of different programmes that start from December 2024 and will run until December 2027.
Due to the specialised nature of the work required, namely growing the digital and tech ecosystem, there is a need for bidders to demonstrate an understanding of and experience in this area and the different types of businesses supported. It is also required that bidders demonstrate significant skills and qualification levels in event management or a relevant knowledge area. Attached to this PIN is a draft specification to give more detail on the requirements, this is subject to change prior to tender publication.
If Barnsley Council has formal agreement to proceed, tenders will be published January 2025 for a period of 4 weeks to allow mobilisation of a contract as soon as possible following that. Please note that this date is an indicative timescale and may change. The proposed contract term will be 3 years. Can all interested bidders please ensure that they register on the following website YORtender (eu-supply.com) to receive a notification of this advert notice. If this future opportunity is of interest, please register interest against this PIN notice.
II.3)

Estimated date of publication of contract notice:

07/01/2025

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information