II.1)
Scope of the procurement
Provision of Event Services Framework
Reference number:
UOE/2024/023/LLM
98000000
-
Other community, social and personal services
Services
II.1.4)
Short description
Provision of a variety of different event related services to the University of Exeter.
This is divided into Lots:
Lot 1 - Security Services
Lot 2 - Event Medical Cover
Lot 3 - Marquee Hire
Lot 4 - Furniture and Equipment Hire
Lot 5 - Venue Dressing
This is a framework.
II.1.6)
Information about lots
This contract is divided into lots:
yes
Event Security Services
Lot No:
1
II.2.2)
Additional CPV code(s)
55000000
-
Hotel, restaurant and retail trade services
98000000
-
Other community, social and personal services
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
Main site or place of performance:
University of Exeter
II.2.4)
Description of the procurement
Event Exeter, operating as part of the University of Exeter, is responsible for overseeing all events held across its Streatham and St Luke’s campuses. To ensure a safe and secure environment, uphold licensing obligations, and maintain the integrity of its venues, Event Exeter requires a professional security presence at select events. These events span a broad range of sizes and types, from smaller functions for approximately 100 attendees to large-scale concerts and gatherings for up to 1,700 guests. Events are held year-round, with security needs adapted to meet the unique demands of each occasion.
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Event Medical Services
Lot No:
2
II.2.2)
Additional CPV code(s)
98000000
-
Other community, social and personal services
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
Main site or place of performance:
University of Exeter
II.2.4)
Description of the procurement
Event Exeter, as part of the University of Exeter, manages all events held on the University’s Streatham and St Luke’s campuses, overseeing a wide range of functions throughout the year, each presenting unique requirements in terms of safety, support, and risk management. To ensure the health, safety, and welfare of all attendees, Event Exeter includes event medical cover as a critical component in its planning and risk assessment procedures for specific events. Cover will be required year-round, with staffing and resource levels determined by event demand. Event Exeter will work closely with the medical provider to ensure adequate notice for staffing requirements, with flexible arrangements to accommodate events booked with shorter lead times.
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.2)
Additional CPV code(s)
98000000
-
Other community, social and personal services
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
Main site or place of performance:
University of Exeter
II.2.4)
Description of the procurement
Event Exeter is part of the University of Exeter and oversees all events taking place on its Streatham and St Luke’s campuses. We periodically require the hire of marquee structures for various events, including corporate gatherings, conferences, open days etc. These structures need to provide adaptable, temporary spaces to accommodate diverse needs, from guest seating and dining areas to staging, exhibitions, and presentations. Depending on the specific event, we may need marquees of different sizes, designs, and configurations, equipped with suitable flooring, lighting, heating or cooling solutions, and additional accessories to ensure comfort and functionality. Our goal is to create a tailored, weather-resistant environment that aligns with the theme and requirements of each unique event.
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Furniture & Equipment Hire
Lot No:
4
II.2.2)
Additional CPV code(s)
98000000
-
Other community, social and personal services
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
Main site or place of performance:
University of Exeter
II.2.4)
Description of the procurement
Event Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University’s Streatham and St Luke’s campuses. To ensure each event is equipped to meet the specific needs of its organisers and attendees, Event Exeter provides access to a range of furniture, equipment, and other resources as required.
For events that necessitate additional or specialised furnishings, such as seating, tables, staging, or lighting, the University may source this equipment through external hire. This approach allows Event Exeter to flexibly tailor each event’s setup, ensuring that both aesthetic and functional requirements are met without the limitations of onsite inventory. The need for hired equipment can vary widely based on event type, from small gatherings requiring additional tables and chairs to large-scale conferences needing exhibition displays.
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.2)
Additional CPV code(s)
98000000
-
Other community, social and personal services
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
Main site or place of performance:
University of Exeter
II.2.4)
Description of the procurement
Event Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University’s Streatham and St Luke’s campuses. To ensure each event meets the specific needs of its organisers and attendees, Event Exeter sometimes requires venues to be dressed according to the event taking place. This includes but not limited too: table centre pieces, floral centre pieces, chair covers, drapes etc.
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no