II.1)
Scope of the procurement
Provision of Event Services Framework
Reference number:
UOE/2024/023/JT
79952000
-
Event services
Services
II.1.4)
Short description
Event Exeter, operating as part of the University of Exeter, is responsible for overseeing all events held across its Streatham and St Luke’s campuses. These events span a broad range of sizes and types, from smaller functions for approximately 100 attendees to large-scale concerts and gatherings for up to 1,700 guests. Events are held year-round, with security needs adapted to meet the unique demands of each occasion. To successfully run these events we are looking for a range of suppliers to join our internal framework from which we will call off as needed. The areas we require are security, medical cover, marquee hire and furniture and equipment hire, detailed in four separate lots.
II.1.5)
Estimated total value
Value excluding VAT: 800000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
Lot 1 – Event Security Services
Lot No:
1
II.2.2)
Additional CPV code(s)
79710000
-
Security services
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
II.2.4)
Description of the procurement
Event Exeter, part of the University of Exeter, manages events across its Streatham and St Luke’s campuses, requiring professional security to ensure safety, licensing compliance, and venue integrity. Events range from small functions to large gatherings of up to 1,700 attendees, with 50–60 events annually. Some occasions need up to 50 security staff for crowd control and access management. Enhanced measures may be required for high-risk events or overnight protection of venues and equipment.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 550000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
2 further 12 month extensions available
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Lot 2 -Event Medical Cover
Lot No:
2
II.2.2)
Additional CPV code(s)
79625000
-
Supply services of medical personnel
85141000
-
Services provided by medical personnel
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
NUTS code:
UK -
UNITED KINGDOM
II.2.4)
Description of the procurement
To ensure the health, safety, and welfare of all attendees, Event Exeter includes event medical cover as a critical component in its planning and risk assessment procedures for specific events. Cover will be required year-round, with staffing and resource levels determined by event demand. Event Exeter will work closely with the medical provider to ensure adequate notice for staffing requirements, with flexible arrangements to accommodate events booked with shorter lead times.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 95000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
2 further 12 month extensions available
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Lot 3 - Marquee Hire
Lot No:
3
II.2.2)
Additional CPV code(s)
39150000
-
Miscellaneous furniture and equipment
39300000
-
Miscellaneous equipment
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
II.2.4)
Description of the procurement
We periodically require marquees for events such as conferences, open days, and corporate gatherings. These adaptable structures must suit diverse needs, including seating, dining, staging, and exhibitions. Requirements vary by event, encompassing different sizes, designs, flooring, lighting, and climate control. The aim is to provide tailored, weather-resistant spaces that ensure comfort, functionality, and alignment with each event’s theme and needs.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 135000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
2 further 12 month extensions available
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Lot 4 - Furniture & Equipment Hire
Lot No:
4
II.2.2)
Additional CPV code(s)
39300000
-
Miscellaneous equipment
39150000
-
Miscellaneous furniture and equipment
39151000
-
Miscellaneous furniture
39153000
-
Conference-room furniture
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
II.2.4)
Description of the procurement
Event Exeter, part of the University of Exeter, oversees events on the Streatham and St Luke’s campuses, providing furniture and equipment as needed. For specialised requirements, such as seating, staging, or lighting, external hire is used to tailor setups for events ranging from small gatherings to large conferences. Working with trusted suppliers, Event Exeter ensures safety, quality, and flexibility, delivering customised solutions for academic, corporate, and formal functions.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 35000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
2 further 12 month extensions available
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information