UK

Contract notice

Information

Published

Expire date: 31/01/2025

External Reference: 2024-573739

FTS Reference: 2024-040223

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
E-mail: procurement@winchester.gov.uk
NUTS code:  UKJ3 -  Hampshire and Isle of Wight
Internet address(es):
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87325&B=WCC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87325&B=WCC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Office Cleaning Services - Winchester City Council
II.1.2)

Main CPV code

90919200  -  Office cleaning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Provision of Estates Cleaning Services for Winchester City Council. It is anticipated that the contract will commence on 1 April 2025 for 3 years with an option to extend for a further two year period until 2030 (3+2).
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

90910000  -  Cleaning services
II.2.3)

Place of performance

NUTS code:  UKJ3 -  Hampshire and Isle of Wight
Main site or place of performance:  
Winchester
II.2.4)

Description of the procurement

Winchester City Council are inviting tenders for the Provision of Estates Cleaning Services. It is anticipated that the contract will commence on 1 April 2025 for 3 years with an option to extend for a further two year period until 2030 (3+2).
Winchester City Council requires a cleaning services company to provide efficient and high quality cleaning, at its main council office building, the historic Winchester Guildhall, and several office / work place locations within the city limits. The locations are the following:
a. City Offices, Colebrook Street, SO23 9LJ
b. West Wing of Guildhall, Broadway, Winchester, SO23 9GH
c. Guildhall, Broadway, Winchester SO23 9GH (including occasional out of hours service to clean the Guildhall following events hosted in its various function rooms),
d. Cipher House, Moorside Rd, Winchester SO23 7RX
e. Abbey House The Broadway, High Street, Winchester, SO23 9BE
f. 68 St Georges, 68 St Georges Street, Winchester, SO23 8AH
g. CWR, 4b Middlebrook St, Winchester SO23 8AQ
The supplier must have the following certification:
ISO9001
An accredited H&S certification.
ISO 14001
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The agreement maybe extended by a period of up to 24 months following the 3 year term.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  31/01/2025
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  31/01/2025
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

London - High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156

VI.4.2)

Body responsible for mediation procedures

Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222