UK

Contract award notice

Information

Published

External Reference: 2024-535374

FTS Reference: 2024-032897

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Hull City Council
168524345
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
UK
Contact person: Paul Robinson (PROCUREMENT)
Telephone: +44 1482612769
E-mail: Paul.Robinson2@hullcc.gov.uk
NUTS code:  UKE11 -  Kingston upon Hull, City of
Internet address(es):
Main address: https://www.hull.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Enterprise Resource Planning (ERP) Solution - ITT Stage
Reference number:  PR ERP 2024.1
II.1.2)

Main CPV code

48400000  -  Business transaction and personal business software package
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Hull City Council (The Authority) is seeking tenders from interested organisations to procure a deployable, cloud-based Enterprise Resource Planning (ERP) Solution. The tender is a restricted to members of the CCS Back Office Software (RM6194) Framework that submitted an Expression of Interest. The tender is a restricted procedure that will be a two stage process should a Negotiation stage be required. There are two distinct elements: Software Provision and Implementation Services. The Software contract is anticipated to initially be for 7 years with an option to extend further for an additional 3 years - estimated value of £700,000 per annum. The Implementation Services contract is anticipated to be for 1.5 years with no option to extend further - estimated value of £3,000,000.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  7882470.52  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

48400000  -  Business transaction and personal business software package
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
Main site or place of performance:  
Kingston Upon Hull
II.2.4)

Description of the procurement

Hull City Council (The Authority) is seeking tenders from interested organisations to procure a deployable, cloud-based Enterprise Resource Planning (ERP) Solution. The tender is a restricted to members of the CCS Back Office Software (RM6194) Framework that submitted an Expression of Interest. The tender is a restricted procedure that will be a two stage process should a Negotiation stage be required. There are two distinct elements: Software Provision and Implementation Services. The Software contract is anticipated to initially be for 7 years with an option to extend further for an additional 3 years - estimated value of £700,000 per annum. The Implementation Services contract is anticipated to be for 1.5 years with no option to extend further - estimated value of £3,000,000. The estimated values are given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods or services to any particular value by the Authority and does not form
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  40
Price  -  Weighting:  60
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Award of a contract without prior publication of a call for competition in the Find a Tender service in the cases listed below
  • The contract falls outside the scope of application of the regulation
Explanation
The tender was only open to Suppliers on the Crown Commercial Service RM6194 Back Office Software framework.
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.9)

Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1

Title: Enterprise Resource Planning (ERP) Solution - ITT Stage

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

11/10/2024
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from EU Member States:  1
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Workday UK Ltd
04162863
7th Floor, 1 Finsbury Avenue
London
EC2M 2PF
UK
Telephone: +44 07780004126
E-mail: janna.hagen@workday.com
NUTS code:  UKI -  LONDON

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  10000000.00  GBP
Total value of the contract/lot:  7882470.52  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Hull City Council
Hull City Council, The Guildhall, Alfred Gelder Street,,
Hull
HU1 1AA
UK
Telephone: +44 1482300300
E-mail: procurementteam@hullcc.gov.uk
Internet address: www.hull.gov.uk