UK

Contract notice

Information

Published

Expire date: 31/10/2031

External Reference: 2024-515344

FTS Reference: 2024-029462

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

The North Yorkshire Council
8867655
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
UK
Contact person: procurement
Telephone: +44 1609533450
E-mail: procurement@northyorks.gov.uk
NUTS code:  UKE2 -  North Yorkshire
Internet address(es):
Main address: https://www.northyorks.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104117

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84752&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84752&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Children and Young People Services (CYPS) Approved Provider List (APL) for the delivery of Disabled Children and Young Peoples Short Break Care
II.1.2)

Main CPV code

85000000  -  Health and social work services
II.1.3)

Type of contract

Services
II.1.4)

Short description

North Yorkshire Council is looking to develop an Approved Provider List, to deliver services across the county for Children and Young People with disabilities. The potential client group to receive these services will be Children and Young People that are open to Children and Young Peoples services and Inclusion, with an assessed need for a short break service. The procurement will establish 3 new lots and enable packages of care to be commissioned and social care services to be put in place.
II.1.5)

Estimated total value

Value excluding VAT: 8166133.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  maximum number of lots: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
Lot 1 Community Based Support
Lot 2 Overnight Short Breaks
Lot 3 Home Based Support
II.2)

Description

II.2.1)

Title

Lot 1 Community Based Support
Lot No:  1
II.2.2)

Additional CPV code(s)

85312120  -  Daycare services for handicapped children and young people
II.2.3)

Place of performance

NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Main site or place of performance:  
North Yorkshire
II.2.4)

Description of the procurement

Community Based Support Services are an essential part of Children or Young person’s ’s short breaks services, the Council requires a responsive service from Providers to ensure that children or young persons are supported to access social and leisure opportunities in their community to support them to continue in the care of their family or carers that love and care for them.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Safer Recruitment  /  Weighting:  10%
Quality criterion  -  Name:  Short Breaks Support Services  /  Weighting:  20%
Quality criterion  -  Name:  Risk Assessments  /  Weighting:  20%
Quality criterion  -  Name:  Safeguarding Procedures  /  Weighting:  25%
Quality criterion  -  Name:  Behavioural Management  /  Weighting:  15%
Quality criterion  -  Name:  Supervision  /  Weighting:  10%
Price  -  Weighting:  0%
II.2.6)

Estimated value

Value excluding VAT: 3781365.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial Term: 01 November 2024 – 31 October 2027
Option to extend 1: 01 November 2027 – 31 October 2029
Option to extend 2: 01 November 2029 – 31 October 2031
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Lot 1 – Community Based Support
Regular Day Care
Holiday Day Care
Support to access social and leisure activities
Social and Leisure Activity Providers
II.2)

Description

II.2.1)

Title

Overnight Short Breaks in a Residential Setting
Lot No:  2
II.2.2)

Additional CPV code(s)

85320000  -  Social services
II.2.3)

Place of performance

NUTS code:  UKE2 -  North Yorkshire
Main site or place of performance:  
North Yorkshire
II.2.4)

Description of the procurement

Overnight Short Break Services are an essential part of Children or Young person’s ’s short breaks services, the Council requires a responsive service from Providers to ensure that children or young persons are supported to live in their own home and community with their family or carers that love and care for them.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Safer Recruitment  /  Weighting:  10%
Quality criterion  -  Name:  Short Breaks Support Services  /  Weighting:  20%
Quality criterion  -  Name:  Risk Assessments  /  Weighting:  20%
Quality criterion  -  Name:  Safeguarding Procedures  /  Weighting:  25%
Quality criterion  -  Name:  Behavioural Management  /  Weighting:  15%
Quality criterion  -  Name:  Supervision  /  Weighting:  10%
Price  -  Weighting:  0%
II.2.6)

Estimated value

Value excluding VAT: 1649305.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial Term: 01 November 2024 – 31 October 2027
Option to extend 1: 01 November 2027 – 31 October 2029
Option to extend 2: 01 November 2029 – 31 October 2031
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Home Based Support
Lot No:  3
II.2.2)

Additional CPV code(s)

85320000  -  Social services
II.2.3)

Place of performance

NUTS code:  UKE2 -  North Yorkshire
Main site or place of performance:  
North Yorkshire
II.2.4)

Description of the procurement

Lot 3 Home Based Support covers a range of activities, which may be put in place to support a Child or Young person in their own home. This may include the following core elements of care, Personal Care, Practical Support, Sitting Services and Overnight care.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Safer Recruitment  /  Weighting:  10%
Quality criterion  -  Name:  Short Breaks Support Services  /  Weighting:  20%
Quality criterion  -  Name:  Risk Assessments  /  Weighting:  20%
Quality criterion  -  Name:  Safeguarding Procedures  /  Weighting:  25%
Quality criterion  -  Name:  Behavioural Management  /  Weighting:  15%
Quality criterion  -  Name:  Supervision  /  Weighting:  10%
Price  -  Weighting:  0%
II.2.6)

Estimated value

Value excluding VAT: 2735460.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial Term: 01 November 2024 – 31 October 2027
Option to extend 1: 01 November 2027 – 31 October 2029
Option to extend 2: 01 November 2029 – 31 October 2031
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Lot 3 – Home Based Support
Personal Care
Practical Support
Sitting Service
Overnight Support

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Selection Criteria as stated in the Procurement documentation
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  16/10/2024
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  16/10/2024
Local time:  12:00
Information about authorised persons and opening procedure:  
The cut off deadlines for submitting an application are for internal use only, this opportunity will remain open for new applications until 31st October 2031 (subject to the optional extension periods being taken). Further information can be found in the procurement documents.

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

‘To access the tender documents you must register your organisation details on the YORtender (Mercell) system at https://yortender.eu-supply.com/login.asp?B=YORTENDER.
To view details of this opportunity, log into your account and click on “CTM Published Tenders” link. Select “Quote/tender ID” from the “Text filter” drop down menu, enter 89161 into the “with keyword” filter and click the green Search button. The opportunity should then appear in the list below.
Click the name of the opportunity which will give an overview of the opportunity and click “Accept” if you wish to accept the invitation to tender. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender there is a User Guide (pdf) on the home page. If you are having any technical issues there is a link to create a ticket as well as an e-mail address and telephone number on the phone page under the “Do you need technical support?” section.’
This procurement is conducted under the light touch regime. The services which the Authority is procuring fall under Social and Other Specific Services, Section 7, of the Public Contracts Regulations 2015.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
The Strand
London
UK
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures:
North Yorkshire Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.’
VI.4.4)

Service from which information about the review procedure may be obtained

The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice