UK

Voluntary Ex Ante Transparency Notice

Information

Published

External Reference: 2024-574362

FTS Reference: 2024-029424

Voluntary Ex Ante Transparency Notice

Voluntary ex ante transparency notice

Services

Section I: Contracting authority/entity

I.1)

Name and addresses

Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire
N/A
Headquarters, Clemonds Hey, Oakmere Road,
Winsford, Cheshire
CW7 2UA
UK
Contact person: Katie Howell
Telephone: +44 01606362063
E-mail: katie.howell2@cheshire.police.uk
NUTS code:  UKD6 -  Cheshire
Internet address(es):
Main address: http://www.cheshire.police.uk

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Alemba Service Manager Software Licenses and Associated Professional Configuration Services and Implementation
Reference number:  CPA/SPU/1987P
II.1.2)

Main CPV code

72261000  -  Software support services
II.1.3)

Type of contract

Services
II.1.4)

Short description

VEAT notice - Alemba is the core system that supports the Business Services function. The system is used to provide self service capability to log details of faults or requests for support from the business services functions. The capability covers faults and support for IT, HR, Payroll, Finance and Inventory. Additional development of the system for the HR, Payroll, Finance and Inventory functions is required to expand the capabilities of the system to meet our requirements. This additional development will take the contract value over PCR 2015 thresholds hence this VEAT notice.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  194658.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

72261000  -  Software support services
II.2.3)

Place of performance

NUTS code:  UKD6 -  Cheshire
Main site or place of performance:  
Winsford. CW7 2UA
II.2.4)

Description of the procurement

VEAT notice - Alemba is the core system that supports the Business Services function. The system is used to provide self service capability to log details of faults or requests for support from the business services functions. The capability covers faults and support for IT, HR, Payroll, Finance and Inventory. Additional development of the system for the HR, Payroll, Finance and Inventory functions is required to expand the capabilities of the system to meet our requirements. This additional development which is valued at ~£28k will take the contract value over PCR 2015 thresholds hence this VEAT notice. The value shown in this VEAT notice is the total value of this contract.
Alemba is the developer and proprietor of the Licences and Support and therefore competition is absent for technical reasons.
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Award of a contract without prior publication of a call for competition in the Find a Tender service in the cases listed below
  • The contract falls outside the scope of application of the regulation
Explanation
Alemba is the core system that supports the Business Services function. The system is used to provide self service capability to log details of faults or requests for support from the business services functions. The capability covers faults and support for IT, HR, Payroll, Finance and Inventory. Additional development of the system for the HR, Payroll, Finance and Inventory functions is required to expand the capabilities of the system to meet our requirements. This additional development will take the contract value over PCR 2015 thresholds hence this VEAT notice.
Alemba is the developer and proprietor of the Licences and Support and therefore competition is absent for technical reasons.
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

Section V: Award of contract/concession

Contract No: CPA/SPU/1987P

Title: Alemba Service Manager Software Licenses and Associated Professional Configuration Services and Implementation

V.2)

Award of contract/concession

V.2.1)

Date of conclusion of the contract/concession award decision

13/09/2024
V.2.2)

Information about tenders

The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor/concessionaire

Alemba Ltd
24 Minto Street
Edinburgh
EH9 1SB
UK
NUTS code:  UKD6 -  Cheshire

The contractor/concessionaire will be an SME : no
V.2.4)

Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:  194658.00  GBP

Section VI: Complementary information

VI.3)

Additional information

It is our intention for this VEAT notice to be linked to a 10 day standstill period which will commence on Saturday 14th September 2024 (that being the day after this notice is issued) and the period will end at midnight at the end of Monday 23rd September 2024. The PCC intends to sign a contract variation with the supplier on Tuesday 24th September 2024 subject to the ending of the standstill period.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Manchester
UK