II.1)
Scope of the procurement
Computerised Maintenance Management System
Reference number:
T/GW/108/24
48420000
-
Facilities management software package and software package suite
Supplies
II.1.4)
Short description
The UKAEA has a requirement for a Computerised Maintenance Management System to support the Building and Facilities Management Department carry out multiple projects and day to day work across site with the direct participation of contracted building/facilities management contractors.
The requirements will include but not be limited to mobilisation, training , integration and on-going service support.
Values exclude VAT and are for the total length including potential extensions, mobilisation and inflationary increases.
II.1.5)
Estimated total value
Value excluding VAT: 3400000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48100000
-
Industry specific software package
48421000
-
Facilities management software package
48422000
-
Software package suites
II.2.3)
Place of performance
NUTS code:
UK -
UNITED KINGDOM
Main site or place of performance:
Oxfordshire
II.2.4)
Description of the procurement
The overall requirements for the CMMS are to have a tool in which has the following functionality.
Job requests created through a remote Helpdesks, identification of callers. Duplicate and follow on work orders.
Maintenance Plan and Maintenance Schedule, including managing multiple maintenance strategies
Maintenance Projects and associated work orders.
Manage the performance of Planned and Reactive work against SLA / KPI's
Workflows and authorisations .
Customer self-service portal, to raise and track tickets raised and request for services.
Term (Prime) Contractor and Sub contractor access through a system Portal to create, view, update status and complete work orders.
Full enterprise Asset Management, managing assets through the whole asset lifecycle.
Asset management framework, tagging of assets, categorisation of assets (SFG20), registration of new assets.
Asset compliance showing all the regulatory compliance in a building or asset group.
Location Hierarchies and their details, from a geographic location, site, building, functional areas and room. The status of the location must be able to be displayed.
Audits and Inspections against locations, asset groups and jobs completed.
Notifications and Alerts as to the progress of work orders and when approaching deadlines or SLA's.
Inventory stock software system to capture all existing spares and consumables, allocations to jobs, stock location and re-order.
Contract Management details, templates and performance criteria.
Lease Management to hold lease details, manage onboarding process, inspections and complaints.
Reporting across all application functions, standard and user created reports and dashboards.
Integrations and interfaces with SFG20, BIM COBIE files, MS Power BI.
System access via mobile devices, with the ability to work offline.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 40000000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
Mobilisation stage +3 years +1+1+1 = 6 years.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
5
/
Maximum number:
7
Objective criteria for choosing the limited number of candidates:
In SQ document.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
+1+1+1.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
This is a restricted process and only those companies meeting the criteria set out at selection stage will be invited to tender.