UK

Contract notice

Information

Published

Expire date: 22/07/2024

External Reference: 2024-575483

FTS Reference: 2024-019193

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Police and Crime Commissioner for Cheshire
N/A
Headquarters, Clemonds Hey, Oakmere Road,
Winsford, Cheshire
CW7 2UA
UK
Contact person: Helen Elliott
Telephone: +44 1606362063
E-mail: helen.elliott@cheshire.police.uk
NUTS code:  UKD6 -  Cheshire
Internet address(es):
Main address: http://www.cheshire-pcc.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82868&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82868&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Citizen Assemblies
Reference number:  CPA/SPU/2366
II.1.2)

Main CPV code

79320000  -  Public-opinion polling services
II.1.3)

Type of contract

Services
II.1.4)

Short description

We are looking for a provider to enable the Office of the Police & Crime Commissioner (OPCC) to host an innovative public engagement event in the form of a citizen assembly.
The purpose of the assembly will be to seek the views of a randomly selected representative sample of the population on the issue of policing in their area. This is part of the Commissioner’s plan to better understand the community’s feelings about the policing of their local area. He wants to give communities a voice in better informing how we police and believes that hosting a Citizens’ Assembly will help him do this.
II.1.5)

Estimated total value

Value excluding VAT: 500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

79311000  -  Survey services
79311300  -  Survey analysis services
79315000  -  Social research services
II.2.3)

Place of performance

NUTS code:  UKD6 -  Cheshire
Main site or place of performance:  
Cheshire. CW7 2UA
II.2.4)

Description of the procurement

We are looking for a provider to enable the Office of the Police & Crime Commissioner (OPCC) to host an innovative public engagement event in the form of a citizen assembly.
The purpose of the assembly will be to seek the views of a randomly selected representative sample of the population on the issue of policing in their area. This is part of the Commissioner’s plan to better understand the community’s feelings about the policing of their local area. He wants to give communities a voice in better informing how we police and believes that hosting a Citizens’ Assembly will help him do this. The successful provider will facilitate the citizens assembly, which will be used to inform future plans for engagement as well as inform the ongoing development of the Commissioner’s Police & Crime Plan. The provider will include all the related administration to identify the audience and interact with them, facilitating the event, as well as assisting in the development of the assembly’s recommendations.
Full details of the requirements can be found in the Specification which is available within the on-line tender on the Bluelight e-tendering portal.
This contract is being advertised through an Open Above Threshold tender process in accordance with the Public Contract Regulations 2015. This contract is only initially for the first pilot event and is anticipated to be for the period from award through to 31 March 2025. If the pilot is successful, there will be an option(s) to extend to cover further events to be organised with the same provider in increments of not less than 6 months up to 31 March 2028. It is anticipated that the response to this initial tender will focus on the holding of the pilot event, with some indicative costings (rate card) for further events if they were to be arranged.
Full details can be found within the Online ITT within the Bluelight e-tendering portal – which is constructed as an online questionnaire with supporting files in the document folder.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  EQ1 - Ability to Deliver  /  Weighting:  30%
Quality criterion  -  Name:  EQ2 - Engagement  /  Weighting:  10%
Quality criterion  -  Name:  EQ3 - Project Team/Governance  /  Weighting:  10%
Quality criterion  -  Name:  EQ4 - Legacy/Social Value  /  Weighting:  10%
Price  -  Weighting:  PQ1 - 40%
II.2.6)

Estimated value

Value excluding VAT: 500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 21/08/2024  /  End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:  
This contract is only initially for the first pilot event and is anticipated to be for the period from award through to 31 March 2025. If the pilot is successful, there will be an option(s) to extend to cover further events to be organised with the same provider in increments of not less than 6 months up to 31 March 2028.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
This contract is only initially for the first pilot event and is anticipated to be for the period from award through to 31 March 2025. If the pilot is successful, there will be an option(s) to extend to cover further events to be organised with the same provider in increments of not less than 6 months up to 31 March 2028.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As set out in the tender documents
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
As set out in the tender documents
Minimum level(s) of standards possibly required:  
As set out in the tender documents
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
As set out in the tender documents
Minimum level(s) of standards possibly required:  
As set out in the tender documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  22/07/2024
Local time:  16:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  22/07/2024
Local time:  16:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Manchester
UK