UK

Prior information notice - Call for competition

Information

Published

Expire date: 22/06/2024

External Reference: 2024-549366

FTS Reference: 2024-015768

Prior information notice - Call for competition

Prior information notice

Supplies

This notice is a call for competition

Section I: Contracting authority

I.1)

Name and addresses

RDUH NHS Foundation Trust
RDUH NHS Foundation Trust
Barrack Road
EX2 5DW
EX1 2ED
UK
Contact person: Alex Frost
Telephone: +44 1392352189
E-mail: alexfrost@nhs.net
NUTS code:  UKK4 -  Devon
Internet address(es):
Main address: https://www.royaldevon.nhs.uk/

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81817&B=NHSSW
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81817&B=NHSSW
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

PIN - Patient Privacy Monitoring Solution
Reference number:  T24-0481
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The Royal Devon University Hospitals Trust is issuing this Prior Information Notice in pursuit of a software solution for monitoring, recording and managing of access to patient records held electronically within existing Trust systems. The Trust intends to engage with economic operators to understand potential solutions and to then execute a procurement exercise through the most effective route to enter into contract.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48180000  -  Medical software package
48730000  -  Security software package
48732000  -  Data security software package
II.2.3)

Place of performance

NUTS code:  UKK4 -  Devon
Main site or place of performance:  
EX2 5DW
II.2.4)

Description of the procurement

The Royal Devon University Hospitals Trust is issuing this Prior Information Notice in pursuit of a software solution for monitoring, recording and managing of access to patient records held electronically within existing Trust systems. The Trust intends to engage with economic operators to understand potential solutions and to then execute a procurement exercise through the most effective route to enter into contract.
We are currently in the process of evaluating various solutions to enhance our privacy monitoring capabilities.
In the first instance we are looking for a solution to help us monitor Patient Privacy by being able to report on user access from our systems. Our primary objectives are proactive and reactive reporting, this needs to include real-time monitoring of access to patient records, detection of unauthorised access or breaches, and timely response to mitigate any potential risks to patient privacy, along with being able to simply report against set parameters.
The provider will need to evidence where they have gathered, reported on and provided alerts against data from both the Audit data from Epic’s Electronic Patient Record (EPR) system, and data from the NHS’s Electronic Staff Record (ESR). Evidence of the ability to be able to scale up the solution to include the Trusts staff rostering system, and audit logs from other Trust systems are welcomed.
Could you please provide detailed information about your Patient Privacy Monitoring Tool, including its features, functionalities, implementation process, and pricing structure? Additionally, any case studies or testimonials demonstrating its effectiveness in similar healthcare settings would be greatly appreciated.
We are looking forward to exploring how your solution can support our efforts in maintaining patient confidentiality and safeguarding sensitive health information.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of expressions of interest

Date:  22/06/2024
Local time:  00:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Royal Devon University Hospital Trust
Barrack Road
Exeter
EX2 5DW
UK
Internet address: https://www.royaldevon.nhs.uk/

VI.4.2)

Body responsible for mediation procedures

Royal Devon University Hospital Trust
Barrack Road
Exeter
EX2 5DW
UK

VI.4.4)

Service from which information about the review procedure may be obtained

Royal Devon University Hospital Trust
Barrack Road
Exeter
EX2 5DW
UK