Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Hull City Council

168524345

The Guildhall, Alfred Gelder Street

Hull

HU1 2AA

Contact person: Simon Bugg

Telephone: +44 1482615117

E-mail: simon.bugg@hullcc.gov.uk

NUTS code: UKE11 - Kingston upon Hull, City of

Internet address(es):

Main address: https://www.hull.gov.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77199&B=UK

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77199&B=UK

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Targeted Health Youth Provision

Reference number: YORtender Ref. 83007

II.1.2)

Main CPV code

85300000 - Social work and related services

II.1.3)

Type of contract

Services

II.1.4)

Short description

Hull City Council (The Authority) is seeking tenders from interested organisations to provide Targeted Youth Work Provision. The tender is an Competitive Procedure with Negotiation (CPN) - (Light Touch Regime) procedure consisting of one or more stages process. This tender exercise shall be tendered utilising 4 separate Lots. The contract is anticipated to commence 1 April 2025 ending by 31 March 2030 with an option of up to two periods of 12 months extensions. The Authority has estimated the total value of the 4 Lotted Services at £723,384.00 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tnder documentation.

II.1.5)

Estimated total value

Value excluding VAT: 5973961.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 4

Maximum number of lots that may be awarded to one tenderer: 2

II.2)

Description

II.2.1)

Title

Lot 1 - Targeted Youth Work Provision (open access venues) in the East Hull Area

Lot No: 1

II.2.2)

Additional CPV code(s)

80310000 - Youth education services

98133110 - Services provided by youth associations

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

Main site or place of performance:

Hull City Council boundary

II.2.4)

Description of the procurement

Lot 1, Targeted Youth Provision in appropriate, open access venues/settings in the East Hull Area, casting as wide a net as possible to engage young people, but with a clear focus on increasing targeted early support and intervention for those young people in greatest need and at the greatest risk. The Provider must be ready to commence service delivery no later than 1st April 2025 for this Lots, and have possession, occupancy or usage (as appropriate) of suitable premises/operating facilities, within the relevant boundaries stipulated within the tender.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Service Delivery / Weighting: 15%

Quality criterion - Name: Targeted Support Delivery / Weighting: 10%

Quality criterion - Name: Prevention & diversion / Weighting: 5%

Quality criterion - Name: Improving School Attendance / Weighting: 5%

Quality criterion - Name: Emotional Health Wellbeing / Weighting: 5%

Quality criterion - Name: Lead Practitioner Role / Weighting: 5%

Quality criterion - Name: Effective Engagement & Positive Relationship with Partners / Weighting: 5%

Quality criterion - Name: Venue Details / Weighting: 5%

Quality criterion - Name: Participitation & Delivery of Activities / Weighting: 5%

Quality criterion - Name: Progress / Weighting: 5%

Quality criterion - Name: Governance Structure / Weighting: 5%

Quality criterion - Name: Social / Weighting: 10%

Price - Weighting: 20%

II.2.6)

Estimated value

Value excluding VAT: 1802169.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

The initial term for the contract is 60 months, but the contract as the option to extend for up to two periods of 12 months each. maximum possible contract term being 84 months. Current actual estimated value for an 84 month contract is £1,567,104.00. The estimated value of £1,802,169, stated within II.2.6 has been provided as the Authority may consider an uplift during the term of the contract

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Kingston upon Hull City Council is procuring using the Competitive Procedure with Negotiation (CPN) - (Light Touch Regime) in accordance with the requirements of the Public Contracts Regulations 2015 (SI 2015/102) (PCR 2015) for the purpose of procuring the services described in the Specification (Services). For Lot 1, the Authority is looking to award contracts to a Maximum of 2 Providers

II.2)

Description

II.2.1)

Title

Lot 2, Targeted Youth Provision in appropriate, open access venues/settings in the West Hull Area

Lot No: 2

II.2.2)

Additional CPV code(s)

80310000 - Youth education services

98133110 - Services provided by youth associations

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

Main site or place of performance:

Hull City Council boundary

II.2.4)

Description of the procurement

Lot 2, Targeted Youth Provision in appropriate, open access venues/settings in the West Hull Area, casting as wide a net as possible to engage young people, but with a clear focus on increasing targeted early support and intervention for those young people in greatest need and at the greatest risk. The Provider must be ready to commence service delivery no later than 1st April 2025 for this Lots, and have possession, occupancy or usage (as appropriate) of suitable premises/operating facilities, within the relevant boundaries stipulated within the tender.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Service Delivery / Weighting: 15%

Quality criterion - Name: Targeted Support Delivery / Weighting: 10%

Quality criterion - Name: Prevention & Diversion / Weighting: 5%

Quality criterion - Name: Improving School Attendance / Weighting: 5%

Quality criterion - Name: Emotional Health & Wellbeing / Weighting: 5%

Quality criterion - Name: Lead Practioner role / Weighting: 5%

Quality criterion - Name: Effective Engagement / Weighting: 5%

Quality criterion - Name: Venue Details / Weighting: 5%

Quality criterion - Name: Participation & Development / Weighting: 5%

Quality criterion - Name: Young Person Progress / Weighting: 5%

Quality criterion - Name: Governance Structure / Weighting: 5%

Quality criterion - Name: Social Value / Weighting: 10%

Price - Weighting: 20%

II.2.6)

Estimated value

Value excluding VAT: 1663283.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

The initial term for the contract is 60 months, but the contract as the option to extend for up to two periods of 12 months each. maximum possible contract term being 84 months. Current actual estimated value for an 84 month contract is £1,446,333.00. The estimated value of £1,663,283, stated within II.2.6 has been provided as the Authority may consider an uplift during the term of the contract

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Kingston upon Hull City Council is procuring using the Competitive Procedure with Negotiation (CPN) - (Light Touch Regime) in accordance with the requirements of the Public Contracts Regulations 2015 (SI 2015/102) (PCR 2015) for the purpose of procuring the services described in the Specification (Services). For Lot 2 the Authority is looking to award to a Minimum of 2 and up to a Maximum of 4

II.2)

Description

II.2.1)

Title

Lot 3, Targeted Youth Provision in appropriate, open access venues/settings in the North Hull Area

Lot No: 3

II.2.2)

Additional CPV code(s)

80310000 - Youth education services

98133110 - Services provided by youth associations

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

Main site or place of performance:

Hull City Council boundary

II.2.4)

Description of the procurement

Lot 3, Targeted Youth Provision in appropriate, open access venues/settings in the North Hull Area, casting as wide a net as possible to engage young people, but with a clear focus on increasing targeted early support and intervention for those young people in greatest need and at the greatest risk. The Provider must be ready to commence service delivery no later than 1st April 2025 for this Lots, and have possession, occupancy or usage (as appropriate) of suitable premises/operating facilities, within the relevant boundaries stipulated within the tender.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Service Delivery / Weighting: 15%

Quality criterion - Name: Targeted Support Delivery / Weighting: 10%

Quality criterion - Name: Prevention & Diversion / Weighting: 5%

Quality criterion - Name: Improving School Attendance / Weighting: 5%

Quality criterion - Name: Emotional Health & Wellbeing / Weighting: 5%

Quality criterion - Name: Lead Practitioner Role / Weighting: 5%

Quality criterion - Name: Effective Engagement / Weighting: 5%

Quality criterion - Name: Venue Details / Weighting: 5%

Quality criterion - Name: Participation & Development / Weighting: 5%

Quality criterion - Name: Governance Structure / Weighting: 5%

Quality criterion - Name: Social Value / Weighting: 10%

Price - Weighting: 20%

II.2.6)

Estimated value

Value excluding VAT: 1384085.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

The initial term for the contract is 60 months, but the contract as the option to extend for up to two periods of 12 months each. maximum possible contract term being 84 months. Current actual estimated value for an 84 month contract is £1,203,552.00. The estimated value of £1,384,085, stated within II.2.6 has been provided as the Authority may consider an uplift during the term of the contract

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Kingston upon Hull City Council is conducting the procurement using the Competitive Procedure with Negotiation (CPN) - (Light Touch Regime) in accordance with the requirements of the Public Contracts Regulations 2015 (SI 2015/102) (PCR 2015) for the purpose of procuring the services described in the Specification (Services). For Lot 3 the Authority is looking to award to a Maximum of 2 Providers.

II.2)

Description

II.2.1)

Title

Lot 4, City wide Targeted Outreach programme

Lot No: 4

II.2.2)

Additional CPV code(s)

80310000 - Youth education services

98133110 - Services provided by youth associations

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

Main site or place of performance:

Hull City Council boundary

II.2.4)

Description of the procurement

Lot 4, City wide Targeted Outreach programme which will build on the work carried out over the past couple of years in respect of how we improve early identification, support and the response to some of our most vulnerable young people. The Provider must be ready to commence service delivery no later than 1st April 2025 for this Lot, and have possession, occupancy or usage (as appropriate) of suitable premises/operating facilities, within the Hull City Council boundary.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Service Delivery Model / Weighting: 20%

Quality criterion - Name: Case Study 1 / Weighting: 5%

Quality criterion - Name: Case Study 2 / Weighting: 5%

Quality criterion - Name: Case Study 3 / Weighting: 5%

Quality criterion - Name: Lead Practitioner Role / Weighting: 10%

Quality criterion - Name: Young People's Progress / Weighting: 5%

Quality criterion - Name: Effective Engagement / Weighting: 5%

Quality criterion - Name: Implementation / Weighting: 10%

Quality criterion - Name: Governance Structure / Weighting: 5%

Quality criterion - Name: Social Value / Weighting: 10%

Price - Weighting: 20%

II.2.6)

Estimated value

Value excluding VAT: 1124424.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

The initial term for the contract is 60 months, but the contract as the option to extend for up to two periods of 12 months each. maximum possible contract term being 84 months.
Current actual estimated value for an 84 month contract is £977,760.00. The estimated value of £1,124,424, stated within II.2.6 has been provided as the Authority may consider an uplift during the term of the contract.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Kingston upon Hull City Council (the Authority) is conducting the procurement using the Competitive Procedure with Negotiation (CPN) - (Light Touch Regime) in accordance with the requirements of the Public Contracts Regulations 2015 (SI 2015/102) (PCR 2015) for the purpose of procuring the services described in the Specification (Services).
For Lot 4 the Authority shall award to 1 Provider.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 17/06/2024

Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/07/2024

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.4)

Procedures for review

VI.4.1)

Review body

Simon Bugg

The Guildhall

Hull

HU1 2AA

Telephone: +44 1482612769

E-mail: simon.bugg@hullcc.gov.uk