UK

Contract notice

Information

Published

Expire date: 19/06/2024

External Reference: 2024-578690

FTS Reference: 2024-014560

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

North Western Universities Purchasing Consortium
04045190
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Contact person: Mary Onabanjo
Telephone: +44 1612348005
E-mail: mary.onabanjo@nwupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://nwupc.ac.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81139&B=NWUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81139&B=NWUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Other type:  Sub-central contracting authority
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Audio Visual Equipment & Installation Services
Reference number:  AVI3146NW
II.1.2)

Main CPV code

32321200  -  Audio-visual equipment
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

NWUPC is seeking to establish a multi-provider Framework Agreement on behalf of the members of NWUPC & CPC for Audio Visual Equipment & Installation Services.
This Framework Agreement will commence on 1st September 2024 for an initial period of twenty-four (24) months until 31st August 2026 with the option to extend the Agreement for twelve (12) months until 31st August 2027 and a further twelve (12) months until 31st August 2028 subject to satisfactory Economic Operator performance.
The Framework Agreement will be split into three lots as follows:
Lot 1 – Supply & Delivery of Audio Visual Equipment
Lot 2 – Supply, Delivery & Installation of Audio Visual Equipment
Lot 3 – Supply, Delivery & Installation of Audio Visual Equipment – Northern Ireland
The following organisations committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award:
NWUPC https://www.nwupc.ac.uk/our-members
CPC https://www.thecpc.ac.uk/members/
II.1.5)

Estimated total value

Value excluding VAT: 64700000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
Maximum number of lots that may be awarded to one tenderer:  2
II.2)

Description

II.2.1)

Title

Lot 1 – Supply & Delivery of Audio Visual Equipment
Lot No:  1
II.2.2)

Additional CPV code(s)

32320000  -  Television and audio-visual equipment
32321300  -  Audio-visual materials
50340000  -  Repair and maintenance services of audio-visual and optical equipment
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
North West England and Northern Ireland
II.2.4)

Description of the procurement

Supply of in scope equipment as per the ITT which includes, but is not limited to, the following scope; Supply and delivery of Data Projectors and Lamps, Display Screens, Projector Screens, Portable Screen Mounts / Trolleys, White Boards, Media Switchers / Scalers / Distribution Equipment, HDMI Extenders, Amplifiers, Visualisers, Collaboration Systems, Video Distribution Equipment, DVD / Blu-Ray Players, Camcorders, Speakers, Microphones, Digital Signage, Video Conference Systems, Lecture Capture Systems, Network Cameras, AV over IP Devices, Bring Your Devices / Collaboration Systems, AV Furniture, Audio Visual Fixtures, Fittings, Interactive touch screens, Team Rooms Equipment, Interactive Touch tables. This list is not exhaustive.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Customer Requirements  /  Weighting:  30
Price  -  Weighting:  70
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2024  /  End: 31/08/2028
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will commence on 1st September 2024 for an initial period of twenty four (24) months until 31st August 2026 with the option to extend the Agreement for two periods of twelve (12) months until 31st August 2028 subject to satisfactory Economic Operator performance
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
II.2.14)

Additional information

Please see the ITT document prior to completion.
II.2)

Description

II.2.1)

Title

Lot 2 – Supply, Delivery and Installation of Audio Visual Equipment and Associated Services
Lot No:  2
II.2.2)

Additional CPV code(s)

32320000  -  Television and audio-visual equipment
32321300  -  Audio-visual materials
50340000  -  Repair and maintenance services of audio-visual and optical equipment
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
North West England and Northern Ireland
II.2.4)

Description of the procurement

The Supply, Delivery and Installation of Audiovisual Equipment and Associated Services includes, but is not limited to, the following scope; Supply, delivery and installation of Data Projectors and Lamps, Display Screens, Projector Screens, Portable Screen Mounts / Trolleys, White Boards, Media Switchers / Scalers / Distribution Equipment, HDMI Extenders, Amplifiers, Visualisers, Collaboration Systems, Video Distribution Equipment, DVD / Blu-Ray Players, Camcorders, Speakers, Microphones, Digital Signage, Video Conference Systems, Lecture Capture Systems, Network Cameras, AV over IP Devices, Bring Your Devices / Collaboration Systems, AV Furniture, Audio Visual Fixtures and Fittings, immersive spaces, and Cables. Servicing and Maintenance of Audio Visual Equipment and Systems including both proactive and reactive services and fixed contract maintenance agreements, Microsoft Teams Room Solutions, Conferencing Platforms - Webex, Pexip, Large LED displays including specialist solutions such as Virtual Production Studios, Programming, Training, De-Installation and Consultancy and Design Services. Leasing of Audiovisual Equipment. This list is not exhaustive.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Customer Requirements  /  Weighting:  30
Quality criterion  -  Name:  Quality  /  Weighting:  35
Price  -  Weighting:  35
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2024  /  End: 31/08/2028
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will commence on 1st September 2024 for an initial period of twenty four (24) months until 31st August 2026 with the option to extend the Agreement for two periods of twelve (12) months until 31st August 2028 subject to satisfactory Economic Operator performance
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
II.2.14)

Additional information

Please see the ITT document prior to completion.
II.2)

Description

II.2.1)

Title

Lot 3 – Supply, Delivery and Installation of Audio Visual Equipment– NI
Lot No:  3
II.2.2)

Additional CPV code(s)

32320000  -  Television and audio-visual equipment
32321300  -  Audio-visual materials
50340000  -  Repair and maintenance services of audio-visual and optical equipment
II.2.3)

Place of performance

NUTS code:  UKN0 -  Northern Ireland
NUTS code:  UKN -  NORTHERN IRELAND
II.2.4)

Description of the procurement

The Supply, Delivery and Installation of Audiovisual Equipment and Associated Services – Northern Ireland includes, but is not limited to, the following scope; Supply, delivery and installation of Data Projectors and Lamps, Display Screens, Projector Screens, Portable Screen Mounts / Trolleys, White Boards, Media Switchers / Scalers / Distribution Equipment, HDMI Extenders, Amplifiers, Visualisers, Collaboration Systems, Video Distribution Equipment, DVD / Blu-Ray Players, Camcorders, Speakers, Microphones, Digital Signage, Video Conference Systems, Lecture Capture Systems, Network Cameras, AV over IP Devices, Bring Your Devices / Collaboration Systems, AV Furniture, Audio Visual Fixtures and Fittings, immersive spaces, and Cables. Servicing and Maintenance of Audio Visual Equipment and Systems including both proactive and reactive services and fixed contract maintenance agreements, Microsoft Teams Room Solutions, Conferencing Platforms - Webex, Pexip, Large LED displays including specialist solutions such as Virtual Production Studios, Programming, Training, De-Installation and Consultancy and Design Services. Leasing of Audiovisual Equipment. This list is not exhaustive.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Customer Requirements  /  Weighting:  35
Quality criterion  -  Name:  Quality  /  Weighting:  45
Price  -  Weighting:  20
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2024  /  End: 31/08/2028
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will commence on 1st September 2024 for an initial period of twenty four (24) months until 31st August 2026 with the option to extend the Agreement for two periods of twelve (12) months until 31st August 2028 subject to satisfactory Economic Operator performance
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
II.2.14)

Additional information

Please see the ITT document prior to completion.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  21
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2024/S 000-014076
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  10/06/2024
Local time:  14:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  10/06/2024
Local time:  15:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
http://www.nationalparks.gov.uk
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
http://www.fire.org.uk/fire-brigades.html
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
http://www.charity-commission.gov.uk
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
Scottish Police
http://www.scotland.police.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk
VI.4)

Procedures for review

VI.4.1)

Review body

NWUPC Ltd
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Telephone: +44 1612348000
E-mail: procurement@nwupc.ac.uk
Internet address: https://nwupc.ac.uk/