UK

Contract notice

Information

Published

Expire date: 16/05/2024

External Reference: 2024-536398

FTS Reference: 2024-011797

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

City of Doncaster Council
182338557
Civic Office, Waterdale
Doncaster
DN1 3BU
UK
Contact person: Lewis Lindley
Telephone: +44 1302736765
E-mail: Lewis.Lindley@doncaster.gov.uk
NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
Internet address(es):
Main address: https://www.doncaster.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80400&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80400&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Hire of Non-Operated Vehicles, Plant and Portable Buildings
II.1.2)

Main CPV code

45500000  -  Hire of construction and civil engineering machinery and equipment with operator
II.1.3)

Type of contract

Works
II.1.4)

Short description

The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.1.5)

Estimated total value

Value excluding VAT: 1500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Hire of Plant Without Operator
Lot No:  1
II.2.2)

Additional CPV code(s)

44211100  -  Modular and portable buildings
45520000  -  Hire of earthmoving equipment with operator
60170000  -  Hire of passenger transport vehicles with driver
60171000  -  Hire of passenger cars with driver
60172000  -  Hire of buses and coaches with driver
60180000  -  Hire of goods-transport vehicles with driver
60181000  -  Hire of trucks with driver
60182000  -  Hire of industrial vehicles with driver
60183000  -  Hire of vans with driver
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
II.2.4)

Description of the procurement

The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 10/06/2024  /  End: 10/06/2030
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Hire of Self Drive Vehicles
Lot No:  2
II.2.2)

Additional CPV code(s)

60170000  -  Hire of passenger transport vehicles with driver
60171000  -  Hire of passenger cars with driver
60172000  -  Hire of buses and coaches with driver
60180000  -  Hire of goods-transport vehicles with driver
60181000  -  Hire of trucks with driver
60183000  -  Hire of vans with driver
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
II.2.4)

Description of the procurement

The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 10/06/2024  /  End: 10/06/2030
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Hire of Portable Buildings
Lot No:  3
II.2.2)

Additional CPV code(s)

44211100  -  Modular and portable buildings
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
II.2.4)

Description of the procurement

The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 10/06/2024  /  End: 10/06/2030
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  30
In the case of framework agreements, provide justification for any duration exceeding 4 years:  This Framework agreement will run for 6 years. This is a new Framework Agreement created by City of Doncaster Council that will be established to capture the ongoing requirements of the Transport Department. A long term agreement will ensure continuity of supply for the Council.
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  16/05/2024
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  16/05/2024
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
6 Years from award of this agreement
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Holly Wilson
Doncaster
DN1 3BU
UK