UK

Contract award notice

Information

Published

External Reference: 2024-567671

FTS Reference: 2024-011430

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Leeds City Council
171459162
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
UK
Contact person: Laura Skirrow
Telephone: +44 01135351235
E-mail: laura.skirrow@leeds.gov.uk
NUTS code:  UKE42 -  Leeds
Internet address(es):
Main address: https://www.leeds.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104105

I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Data Centres Facilities Management
Reference number:  79575
II.1.2)

Main CPV code

72514300  -  Facilities management services for computer systems maintenance
II.1.3)

Type of contract

Services
II.1.4)

Short description

The contract is being offered in two lots: Lot 1 – Facilities Maintenance (estimated annual value £80,000) Services Lot 2 – Data Centre Supplies and Installation (estimated annual value £20,000). It is the intention to award Lot 1 to one (1) successful tenderer. It is the intention to appoint all tenderers who meet the quality threshold for Lot 2 to this second lot and to conduct further competitions based on price only for any requirement under this lot. Bidders may apply for one or both lots.
II.1.6)

Information about lots

This contract is divided into lots: yes
II.1.7)

Total value of the procurement

Value excluding VAT:  300000.00  GBP
II.2)

Description

II.2.1)

Title

Facilities Maintenance Services
Lot No:  1
II.2.2)

Additional CPV code(s)

50730000  -  Repair and maintenance services of cooler groups
II.2.3)

Place of performance

NUTS code:  UKE42 -  Leeds
Main site or place of performance:  
Leeds
II.2.4)

Description of the procurement

The contract is being offered in two lots: Lot 1 – Facilities Maintenance Services
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  1000
Price  -  Weighting:  0
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Data Centre Supplies and Installation
Lot No:  2
II.2.2)

Additional CPV code(s)

30200000  -  Computer equipment and supplies
50312000  -  Maintenance and repair of computer equipment
II.2.3)

Place of performance

NUTS code:  UKE42 -  Leeds
Main site or place of performance:  
Leeds
II.2.4)

Description of the procurement

Lot 2 - Data Centre Supplies and Installation
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  1000
Price  -  Weighting:  0
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2023/S 000-031375

Section V: Award of contract

Contract No: 1

Lot No: 1

Title: Data Centres Facilities Management

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

08/04/2024
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Keysource Ltd
702855345
3 City Place, Beehive Ring Road
West Sussex
RH6 0PA
UK
Telephone: +44 1403280118
E-mail: jo.bradford@keysource.co.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address: http://www.keysource.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer:  1.00  GBP / Highest offer:  300000.00  GBP   taken into consideration

Section V: Award of contract

Contract No: 2

Lot No: 1

Title: Data Centres Facilities Management

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

08/04/2024
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

STULZ MODULAR LIMITED
134615429
Unit 30 Chancerygate Business Centre, Langford
KIDLINGTON
OX5 1FQ
UK
E-mail: service@stulz-modular.com
NUTS code:  UK -  UNITED KINGDOM

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer:  1.00  GBP / Highest offer:  300000.00  GBP   taken into consideration

Section V: Award of contract

Contract No: 3

Lot No: 1

Title: Data Centres Facilities Management

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

08/04/2024
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Sudlows Limited
561116471
Hollinwood Avenue
Oldham
OL9 8EE
UK
Telephone: +44 18007835697
E-mail: sabrinabirchenough@sudlows.com
NUTS code:  UK -  UNITED KINGDOM

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer:  1.00  GBP / Highest offer:  300000.00  GBP   taken into consideration

Section VI: Complementary information

VI.3)

Additional information

Interested parties can download the tender
documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 79575
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Justice
The Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.