Contract notice

Information

Published

Expire date: 12/04/2024

External Reference: 2024-567593

FTS Reference: 2024-007747

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Hull City Council
168524345
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
UK
Contact person: Lee Marshall
Telephone: +44 1482613073
NUTS code:  UKE11 -  Kingston upon Hull, City of
Internet address(es):
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79147&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Facilities Management Framework – Corporate Estate
II.1.2)

Main CPV code

79993000  -  Building and facilities management services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Authority requires Contractors to deliver statutory inspections services, planned maintenance & reactive repair works (in normal working hours & out of hours for Lots 1, 2, 3, 4, 5, 7 & 8) across a broad range of assets within the corporate estate. The Client seeks to ensure continuous improvement & best practice in the areas of construction through the implementation of the Construction Playbook & application of various technologies such as Building Information Model. The contractors appointed to the panel will therefore be expected to assist the Client with those aims. To provide an efficient and cost-effective planned and reactive maintenance programme, across the corporate estate, which will ensure that the Authority’s clients and end users receive a high-quality sustainable service over a prolonged period whilst assisting the Authority to meet its statutory obligations.
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Lot 1 – Fire Alarm Systems
Lot No:  1
II.2.2)

Additional CPV code(s)

31625200  -  Fire-alarm systems
35121700  -  Alarm systems
50000000  -  Repair and maintenance services
50610000  -  Repair and maintenance services of security equipment
79711000  -  Alarm-monitoring services
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

The provision of Fire Alarm Services, which includes Fire Alarm System planned, statutory, and reactive maintenance and repairs across the Council's corporate estate. The Specification details the minimum required standards for the service, and the service provider must inspect and maintain the systems to ensure that the Council remains fully compliant with statutory legislation.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 2 – Passenger & Goods Lifts
Lot No:  2
II.2.2)

Additional CPV code(s)

42416120  -  Goods lifts
42416130  -  Mechanical lifts
50000000  -  Repair and maintenance services
50750000  -  Lift-maintenance services
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

The provision of Passenger & Goods Lifts Services, which includes Passenger & Goods Lifts planned, statutory, and reactive maintenance and repairs across the Council's corporate estate. The Specification details the minimum required standards for the service, and the service provider must inspect and maintain the systems to ensure that the Council remains fully compliant with statutory legislation.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 3 – Mechanical, Heating, Gas & Plumbing Services
Lot No:  3
II.2.2)

Additional CPV code(s)

45259300  -  Heating-plant repair and maintenance work
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

The provision of Mechanical Services, which includes Mechanical, Heating, Gas & Plumbing planned, statutory, & reactive maintenance & repairs across the Council's corporate estate including dry risers & solar hot water systems. The Specification details the minimum required standards for the service, & the service provider must inspect & maintain the systems to ensure that the Council remains fully compliant with statutory legislation. The Lot will have a Primary Contractor and one Secondary.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 4 – Roller Shutters, Powered Closers & Automatic Doors
Lot No:  4
II.2.2)

Additional CPV code(s)

44115310  -  Roller-type shutters
44221400  -  Shutters
50000000  -  Repair and maintenance services
50610000  -  Repair and maintenance services of security equipment
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

Roller Shutters, Powered Closers and Automatic Doors planned, statutory, and reactive maintenance and repairs across the Council's corporate estate. The Specification details the minimum required standards for the service, and the service provider must inspect and maintain the systems to ensure that the Council remains fully compliant with statutory legislation.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 5 – Air Conditioning, Chillers and Refrigerant Gases
Lot No:  5
II.2.2)

Additional CPV code(s)

50000000  -  Repair and maintenance services
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

Air Conditioning, Chillers & Refrigerant Gases planned, statutory, and reactive maintenance and repairs across the Council's corporate estate. The Specification details the minimum required standards for the service, and the service provider must inspect and maintain the systems to ensure that the Council remains fully compliant with statutory legislation.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 6 – Electrical Services
Lot No:  6
II.2.2)

Additional CPV code(s)

50000000  -  Repair and maintenance services
45310000  -  Electrical installation work
50711000  -  Repair and maintenance services of electrical building installations
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

Provide Electrical Services for reactive maintenance and repairs across the Council's corporate estate. The Specification details the minimum required standards for the service. This Lot will have a Primary & a Secondary Contractor and will be used for reactive repairs which cannot be provided by Kingstown Works Limited & may include testing of new buildings brought into the Corporate Estate
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 7 – CCTV Systems
Lot No:  7
II.2.2)

Additional CPV code(s)

50000000  -  Repair and maintenance services
50610000  -  Repair and maintenance services of security equipment
92222000  -  Closed circuit television services
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

CCTV Systems planned inspections and reactive maintenance and repairs across the Council's corporate estate. The Specification details the minimum required standards for the service.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 8 – Intruder Alarm Systems
Lot No:  8
II.2.2)

Additional CPV code(s)

35121700  -  Alarm systems
50000000  -  Repair and maintenance services
50610000  -  Repair and maintenance services of security equipment
79711000  -  Alarm-monitoring services
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

Intruder & Hold Up Alarms planned inspections and reactive maintenance and repairs across the Council's corporate estate. The Specification details the minimum required standards for the service.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 9 – Roofing Maintenance
Lot No:  9
II.2.2)

Additional CPV code(s)

44112400  -  Roof
45260000  -  Roof works and other special trade construction works
45261900  -  Roof repair and maintenance work
45261910  -  Roof repair
45261920  -  Roof maintenance work
50000000  -  Repair and maintenance services
II.2.3)

Place of performance

NUTS code:  UKE11 -  Kingston upon Hull, City of
II.2.4)

Description of the procurement

Provide reactive maintenance and repairs to roofs across the Council's corporate estate. The Specification details the minimum required standards for the service. This Lot will have a Primary & two Secondary Contractors. The Contractors will be responsible for all safe means of access to the works for each Task Order.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  12
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  12/04/2024
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  12/04/2024
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Hull City Council
Alfred Gelder Street
Hull
HU1 2AA
UK
Telephone: +44 1482300300