UK

Contract award notice

Information

Published

External Reference: 2024-546809

FTS Reference: 2024-007309

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Police Digital Service
08113293
20 Gresham Street,
LONDON
EC2V 7JE
UK
Contact person: Derek Edwards
Telephone: +44 3330060000
E-mail: derek.edwards@tlt.com
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://pds.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/94392

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of a Police and Justice Text Redaction Tool
Reference number:  PDSCN-294-2023
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

This procurement is for the provision of a multi-supplier framework agreement (Framework Agreement), for the provision of a PDS Text Redaction Tool for documentation. The solution will include software, licencing and support and maintenance requirement and eLearning training. The solution will provide a full audit trail of activities and gives forces the ability to be in control of their data.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  10000000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
United Kingdom
II.2.4)

Description of the procurement

This procurement is for the provision of a multi-supplier framework agreement (Framework Agreement), for the provision of a PDS Text Redaction Tool for documentation. The solution will include software, licencing and support and maintenance requirement. The solution will provide a full audit trail of activities and gives forces the ability to be in control of their data.
The redaction process for text requires a solution that is intuitive, can identify selected individual and/or recurring text, adheres to PII and data protection regs dynamically, within a range of document formats and handwritten scanned docs.
The expectation is that individual or multiple docs can be redacted simultaneously without increasing the file size of the document(s).
It is expected that the tool will integrate with existing systems (such as RMS systems) to enable a smooth transition of data and ensure all redacted documents are linked to a case where applicable.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Technical  /  Weighting:  50
Quality criterion  -  Name:  Social Value  /  Weighting:  10
Price  -  Weighting:  40
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The intention is that once the Framework Agreement is awarded it will be novated to Bluelight Commercial Ltd. whose registered office is Lower Ground floor, 5 – 8 The Sanctuary, London SW1P 3JS.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2023/S 000-032338

Section V: Award of contract

Contract No: 1

Title: Provision of a Police and Justice Text Redaction Tool

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

06/03/2024
V.2.2)

Information about tenders

Number of tenders received:  5
Number of tenders received from SMEs:  5
Number of tenders received from tenderers from non-EU Member States:  1
Number of tenders received by electronic means:  5
The contract has been awarded to a group of economic operators :  yes
V.2.3)

Name and address of the contractor

Aiimi Ltd
05648705
5th Floor, 100 Avebury Boulevard,
Milton Keynes,
MK9 1FH
UK
NUTS code:  UK -  UNITED KINGDOM

The contractor is an SME : yes
Simpson Associates Ltd
3442572
Suite 3b, 20 George Hudson Street,
York
YO1 6WR
UK
NUTS code:  UK -  UNITED KINGDOM

The contractor is an SME : yes
TeraDact Acquisitions LLC
15531817
Taylor Wessing, 5 New Street Square
London
EC4A 3TW
UK
NUTS code:  UK -  UNITED KINGDOM

The contractor is an SME : yes
The London Data Company
13303209
Warnford Court, 29 Throgmorton Street
London
EC2N 2AT
UK
NUTS code:  UK -  UNITED KINGDOM

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  10000000.00  GBP
Total value of the contract/lot:  10000000.00  GBP

Section VI: Complementary information

VI.3)

Additional information

If not already registered, suppliers will need to register here to gain access to the relevant documents - https://uk.eu-supply.com/ctm/Company/CompanyRegistration/RegisterCompany?OID=1&B=UK . Prior to the release of the procurement documents suppliers will need to sign a Non-Disclosure Agreement and submit this via the Bluelight portal.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court, Royal Courts of Justice
Strand
London
WC2A 2LL
UK