UK

Contract award notice

Information

Published

External Reference: 2024-501995

FTS Reference: 2024-004364

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Northumbria Police
N/A
Newcastle City Centre Police Station, Forth Banks,
Newcastle
NE1 3PH
UK
Contact person: Michael McGill
Telephone: +44 7885264156
E-mail: michael.mcgill@northumbria.police.uk
NUTS code:  UKC2 -  Northumberland and Tyne and Wear
Internet address(es):
Main address: https://beta.northumbria.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30496

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Records Management System
Reference number:  NP0171
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Northumbria Police (The Force) has carried out a compliant tender exercise and have awarded a contract for the provision of a Records Management System.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  8130621.06  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
II.2.3)

Place of performance

NUTS code:  UKC2 -  Northumberland and Tyne and Wear
II.2.4)

Description of the procurement

The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Minimum Selection Criteria  /  Weighting:  Pass/Fail
Quality criterion  -  Name:  General Selection Criteria  /  Weighting:  60
Quality criterion  -  Name:  Social Value Selection Criteria  /  Weighting:  10
Cost criterion  -  Name:  Tender Sum  /  Weighting:  30
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2023/S 000-022365
IV.2.9)

Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1

Title: Records Management System

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

22/01/2024
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received from SMEs:  1
Number of tenders received from tenderers from EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Niche Technology UK Limited
05122974
ts, Wynyard Park House, Wynyard Avenue
Stockton on Tees
TS22 5TB
UK
NUTS code:  UKC -  NORTH EAST (ENGLAND)

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  8000000.00  GBP
Total value of the contract/lot:  8130621.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
UK

VI.4.2)

Body responsible for mediation procedures

Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
UK

VI.4.4)

Service from which information about the review procedure may be obtained

Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
UK