UK

Contract notice

Information

Published

Expire date: 28/02/2024

External Reference: 2024-506668

FTS Reference: 2024-002913

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London School of Hygiene & Tropical Medicine
RC000330
Keppel Street,
London
WC1E 7HT
UK
Contact person: Imoudu Idornigie
Telephone: +44 2079588328
E-mail: Imoudu.Idornigie@lshtm.ac.uk
NUTS code:  UKI -  LONDON
Internet address(es):
Main address: http://www.lshtm.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77566&B=LSHTM
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77566&B=LSHTM
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Graduation Venue and Services
Reference number:  LSHTM-2023-41
II.1.2)

Main CPV code

79952000  -  Event services
II.1.3)

Type of contract

Services
II.1.4)

Short description

LSHTM proposes to enter a contract for an initial period of 3 years with an option to extend for two periods of 12 months each (3+1+1). The Supplier must be located in Central London and the services required are a suitable venue with all necessary IT/AV accessories available for hire which can host our ceremony and has the capacity to accommodate the number of students and guests as stated in the specification. The supplier will also be required to provide catering services to be delivered by a suitably qualified and experienced team as well as a dedicated events manager. The requirement will be awarded as a single contract to one successful bidder. The event comprises two graduation ceremonies, each followed by a reception to take place annually on one day normally in early March. However, the date and number of ceremonies are subject to change.
II.1.5)

Estimated total value

Value excluding VAT: 725000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

55120000  -  Hotel meeting and conference services
55520000  -  Catering services
II.2.3)

Place of performance

NUTS code:  UKI -  LONDON
Main site or place of performance:  
Central London
II.2.4)

Description of the procurement

LSHTM proposes to enter a contract for an initial period of 3 years with an option to extend for two periods of 12 months each (3+1+1). The Supplier must be located in Central London and the services required are a suitable venue with all necessary IT/AV accessories available for hire which can host our ceremony and has the capacity to accommodate the number of students and guests as stated in the specification. The supplier will also be required to provide catering services to be delivered by a suitably qualified and experienced team as well as a dedicated events manager. The requirement will be awarded as a single contract to one successful bidder. The event comprises two graduation ceremonies, each followed by a reception to take place annually on one day normally in early March. However, the date and number of ceremonies are subject to change. The supplier is expected to be flexible as there may be a need to re-schedule ceremonies or to have ceremonies outside of the stated period and this will be negotiated between the University and Supplier to arrive at a fair and mutually agreed solution.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 725000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Option to extend for 2 periods of 12 months each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  28/02/2024
Local time:  13:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  28/02/2024
Local time:  13:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK

VI.4.4)

Service from which information about the review procedure may be obtained

London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
UK