II.1)
Scope of the procurement
Linen & Laundry Services
Reference number:
UOE/2024/008/JT
98311100
-
Laundry-management services
Services
II.1.4)
Short description
This tender is for the provision of laundry and storage of bedding linen services to support the University of Exeter in offering conference and bed and breakfast (B&B) accommodation through Events Exeter. The specified timeframes include four weeks during the Easter holidays and twelve weeks during the summer holidays.
The University plans to utilise its own stock of linen and does not intend to purchase or rent additional items from the supplier unless existing stock becomes lost or damaged. The selected supplier should provide facilities for storing University-owned linen outside of holiday periods. Sustainability considerations play a significant role in this requirement. We require minimum of 3 deliveries and collections per week, Monday, Wednesday and Friday. There may be times when more frequent collections are needed depending on demand.
II.1.5)
Estimated total value
Value excluding VAT: 375000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
19231000
-
Linen
63121100
-
Storage services
98311200
-
Laundry-operation services
II.2.3)
Place of performance
NUTS code:
UK -
UNITED KINGDOM
II.2.4)
Description of the procurement
This tender is for the provision of laundry and storage of bedding linen services to support the University of Exeter in offering conference and bed and breakfast (B&B) accommodation through Events Exeter. The specified timeframes include four weeks during the Easter holidays and twelve weeks during the summer holidays.
The University plans to utilise its own stock of linen and does not intend to purchase or rent additional items from the supplier unless existing stock becomes lost or damaged. The selected supplier should provide facilities for storing University-owned linen outside of holiday periods.
Sustainability considerations play a significant role in this requirement. The University seeks innovative solutions that demonstrate sustainable development, for example, by reducing water and energy consumptions, avoiding the use of harmful chemicals and enhancing social value.
We require minimum of 3 deliveries and collections per week, Monday, Wednesday and Friday. There may be times when more frequent collections are needed depending on demand.
Deliveries will need to be scheduled between 9am and 1pm and the delivery site will be agreed prior to vacation. Driver will be required to report to management on site and communicate if delays are expected. The University reserves the right to review the delivery date at any point throughout the duration of the contract.
Storage for the linen outside the above-mentioned periods to be provided by the supplier, this consists of 1200 sets of linen.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 375000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
2 yearly increments optional following the initial 3 year contract
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information